A regular meeting of the City
Council was held on
|
Council members present: |
Drummond Black, Mary Currie, Daryl Griggs, Hollis McKeag, Marty Wazbinski |
|
Council members absent: |
None |
Approval of the minutes of the
FIRE PREVENTION WEEK
City of
RESOLVED, that the Mayor is
authorized to issue the attached proclamation designating the week of October 5
– 11, 2003, as FIRE PREVENTION WEEK in Midland.
(Motion adopted.) Mayor Black
presented Chief Garcia with a proclamation proclaiming the week of
ZONING PETITION NO. 501
Jon Lynch, Assistant City Manager
and Director of Planning and Community Development, presented information on
Zoning Petition No. 501 – rezoning property west of
ORDINANCE NO. 1567
AN ORDINANCE TO AMEND ORDINANCE NO. 727, BEING AN ORDINANCE TO REGULATE AND RESTRICT THE LOCATION OF TRADES AND INDUSTRIES AND THE LOCATION OF BUILDINGS DESIGNED FOR SPECIFIC USES, TO REGULATE AND LIMIT THE HEIGHT AND BULK OF BUILDINGS HEREAFTER ERECTED OR ALTERED, TO REGULATE AND DETERMINE THE AREA OF YARDS, COURTS, AND OTHER OPEN SPACES SURROUNDING BUILDINGS, TO REGULATE AND LIMIT THE DENSITY OF POPULATION, AND FOR SAID PURPOSES, TO DIVIDE THE CITY INTO DISTRICTS AND PRESCRIBE PENALTIES FOR THE VIOLATION OF ITS PROVISIONS BY AMENDING THE ZONING MAP TO PROVIDE A RESIDENTIAL A-1 WHERE A TOWNSHIP ZONING PRESENTLY EXISTS.
The
City of
Section
1. That the Zoning Map of Ordinance No. 727, being the Zoning Ordinance of the
City of
SECTION 2 T14N R1E COMMENCING AT INTERSECTION
OF NORTH 1/8 LINE WITH NORTH LINE OF
SECTION 2 T14N R1E COMMENCING 581 FEET WEST OF NORTH 1/8 CORNER ON EAST SECTION LINE WEST 265 FEET, SOUTH 240 FEET, SOUTHEAST 316.5 FEET, NORTH 414.6 FEET TO POB
be, and the
same is hereby changed to Residential A-1.
Section 2. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed only to the extent necessary to give this Ordinance full force and effect.
Section 3. This Ordinance shall take effect upon publication. (Ordinance adopted. Yeas: Black, Currie, Wazbinski Nays: Griggs, McKeag)
2003
Roger Elbers, Acting City
Assessor, presented information on the “2003 Dublin Sanitary Sewer Improvement
Special Assessment District”. A public
hearing opened at
WHEREAS, pursuant
to due notice to all interested parties the City Council has duly met and
reviewed the proposed Special Assessments to be assessed and levied in the
Special Assessment Roll, prepared by the City Assessor to provide such part of
the cost of certain sanitary sewer improvements on the "2003 DUBLIN
SANITARY SEWER IMPROVEMENT SPECIAL ASSESSMENT DISTRICT", as heretofore
established, as should be paid upon the property therein especially benefited
and has heard and considered all objections made to said Assessment and has
made such corrections in said Roll as in its judgment ought to be made, and the
City Assessor being present at said hearing; now therefore
RESOLVED, that the
City Council does hereby determine that it is satisfied with said Special
Assessment Roll; and
RESOLVED FURTHER,
that the City Council does hereby determine that said assessments are in
proportion to benefits received; and
RESOLVED FURTHER,
that said Special Assessment Roll be and the same is hereby approved and
confirmed in all respects, in the amount of $23,370.24 and that the total
estimated cost of said improvements is $73,000.00, and the City at large cost
is $49,629.76; and
RESOLVED FURTHER,
that the amount of said roll shall be divided into twenty annual installments
with interest, one of which is to be collected during the year of 2004, and one
during each succeeding year for nineteen years thereafter provided, however,
that pursuant to Chapter 20 of the Code of Ordinances, each taxpayer shall have
the opportunity of paying said assessment in full without interest or penalty
within thirty days from the date of notification to pay the same; and
RESOLVED FURTHER,
that the said roll shall be filed in the Office of the City Clerk, and the
Clerk is hereby directed to endorse on said roll the date of confirmation, and
that said Clerk is hereby directed to attach the warrant to a certified copy
within ten days, therein commanding the City Assessor to spread the various
sums and amounts appearing therein on a Special Assessment Roll or upon the
General Tax Roll of the City for the full amount or in annual installments as
directed by the Council; and
RESOLVED FURTHER,
that the City Treasurer shall notify by mail each property owner on said roll
that said roll has been filed, stating the amount assessed, that said property
owner shall have thirty days from the date of such notification to pay said
assessment in full and without interest or penalty, and that payments made
thereafter shall be divided into twenty equal annual installments bearing the
interest rate of 2.5 percent; and
RESOLVED FURTHER,
that upon the expiration of said thirty day period the roll shall be closed for
collection by the City Treasurer and forwarded to the City Assessor for
spreading said Roll on all unpaid assessments on the basis of five annual
installments with interest. (Motion
adopted.)
ZONING TEXT AMENDMENT
NO. 140a
Jon Lynch, Assistant City Manager and Director of Planning and
Community Development, presented information on Zoning Text Amendment No. 140a
to amend the Zoning Ordinance by amending Article II to define correctional
facility; by amending Article XXX to provide parking standards for correctional
facility; and by amending Article XI to list correctional facility as a use
permitted via special use permit in the C-Community Zone. A public hearing opened at
ORDINANCE NO. 1568
AN ORDINANCE TO AMEND ORDINANCE NO. 727,
BEING AN ORDINANCE TO REGULATE AND RESTRICT THE LOCATION OF TRADES AND
INDUSTRIES AND THE LOCATION OF BUILDINGS DESIGNED FOR SPECIFIC USES, TO
REGULATE AND LIMIT THE HEIGHT AND BULK OF BUILDINGS HEREAFTER ERECTED OR
ALTERED, TO REGULATE AND DETERMINE THE AREA OF YARDS, COURTS, AND OTHER OPEN
SPACES SURROUNDING BUILDINGS, TO REGULATE AND LIMIT THE DENSITY OF POPULATION,
AND FOR SAID PURPOSES, TO DIVIDE THE CITY INTO DISTRICTS AND PRESCRIBE
PENALTIES FOR THE VIOLATION OF ITS PROVISIONS BY AMENDING THE ZONING ORDINANCE
BY AMENDING ARTICLE II TO DEFINE CORRECTIONAL FACILITY; AND BY AMENDING ARTICLE
XXX TO PROVIDE PARKING STANDARDS FOR CORRECTIONAL FACILITY; AND BY AMENDING
ARTICLE XI TO LIST CORRECTIONAL FACILITY AS A USE PERMITTED VIA SPECIAL USE
PERMIT IN THE C – COMMUNITY ZONE
The City of
Section 1. That the Zoning Map of Ordinance
No. 727, being the Zoning Ordinance of the City of
Article XI—Community District, to amend
Section 11.1(c)3., Permitted Uses After Special Approval, to allow “Correctional Facilities - Access – All
correctional facilities should have access to a major thoroughfare. Any entrances where prisoners are brought
into the facility should be from a major thoroughfare street. Setback and Buffer from Residential Dwellings
– Any part of the correctional facility or grounds accessible to prisoners
shall be a minimum of three hundred (300) feet from any adjacent residential
dwelling. A buffer designed to minimize
the visual and acoustic impacts of the facility shall be constructed in the
required setback. The buffer may consist
of an earth berm, trees, landscaping or other materials acceptable to the City
Council. A fence or wall without
landscaping shall not be considered an acceptable buffer. Lighting – The site lighting for all
correctional facilities shall meet the following requirements: a.
Only non-glare, color-corrected lighting shall be permitted. b. All
outdoor lighting shall be shielded, so as to focus the light downward onto the
site and away from abutting lots. The
light source, or “hotspot” shall not be directly visible from abutting
lots. c.
Light trespass from a property shall not exceed 0.5 foot-candles at the
lot line, measured five feet above the average grade. d. To
prevent sky glow and glare or interference with the vision of motorists,
lighting shall be shielded or designed to prevent light from projecting above a
ninety (90) degree horizontal plane. The
City Council may allow fixtures that allow light to project above a 90-degree
horizontal plane if the fixture is directed at a building internal to the
facility, and the light source of the fixture is not visible from any public
roads or any abutting residentially used or zoned lots.”; by amending Article
II – Construction of Language and Definitions, by adding Section 2.1(28a)
“Correctional Facility – A facility that is operated by a local unit of
government for the detention of persons charged with, or convicted of, criminal
offenses or ordinance violations; persons found guilty of civil or criminal contempt;
and by amending Article XXX – Off-Street Parking Area Requirements, to add
Section 30.1(b)2.a. “Correctional Facility – one (space) per each employee /
staff assigned to the shift having the greatest number of employees / staff
members plus one space for every four beds”.
Section 2. All
Ordinances or parts of Ordinances in conflict herewith are hereby repealed only
to the extent necessary to give this Ordinance full force and effect.
Section 3. This
Ordinance shall take effect upon publication.
(Ordinance adopted.)
BUDGET AMENDMENT
FOR ENCUMBRANCES
Dave Keenan, City Controller, presented information on a budget
amendment to encumber 2002/03 funds to the 2003/04 budget. A public hearing opened at
WHEREAS, that in accord with Sections 5.11, 11.4 and 11.6 of the Charter of the City of Midland, and after having given proper legal notice, and having conducted a public hearing, Monday, September 29, 2003, on the proposal to amend the budgets of the General Fund, Grace A. Dow Memorial Library Fund, and Cable Communications Fund for the 2003-2004 fiscal year and to amend the financial working plans of the Landfill Fund, Washington Woods Fund, Riverside Place Fund, Transportation Fund, Wastewater Fund, Water Fund, Data Processing Operations Fund, and Equipment Revolving Fund for the 2003-2004 fiscal year in order to provide funding for June 30, 2003 encumbrances; now therefore
RESOLVED, that the 2003-2004 budgets and financial working plans for the
following funds be amended by increasing appropriations in the following
amounts:
City Manager $ 1,500
Finance 5,000
City Attorney 8,670
Clerk/Treasurer 15,855
Human Resources 79,600
City Hall 112,000
Fire Administration 9,600
Fire Fighting 49,407
Engineering 15,709
Traffic Services 2,718
Parks 15,513
Recreation 156,732
Tax Appeals 1,201,593
Transfer to other funds 160,000
Total General Fund $ 2,146,518
Grace A. Dow Memorial Library Fund
Operations $ 630
Investment in assets 16,774
Total Grace A. Dow Memorial Library Fund $ 17,404
Operations $ 900
Investment in assets 4,752
Total Communications Fund $ 5,652
Landfill Fund
Operations and cell closure $ 164,842
Investment in assets 279,600
Cell development 2,110,025
Total Landfill Fund $ 2,554,467
Operations $ 2,510
Operations $ 29,274
Investment in assets $ 30,000
Wastewater Fund
Wastewater operations $ 35,915
Investment in assets 422,908
Total Wastewater Fund $ 458,823
Water Fund
Operations $ 54,127
Water distribution – tower maintenance 373,600
Investment in assets
3,610,100
Total Water Fund $ 4,037,827
Data Processing Operations Fund
Operations $ 49,956
Investment in assets 391,377
Total Data Processing Operations Fund $ 441,333
Investment in assets $ 1,017
(Motion adopted.)
PUBLIC COMMENTS
SITE PLAN NO. 220
– TACO
Jon Lynch, Assistant City Manager and Director of Planning and
Community Development, presented information on a request from Taco Bell
restaurant to approve Site Plan No. 220 for a 2900 square foot Taco Bell
restaurant to be located at 1820 S. Saginaw Road on .76 acres. LeRoy Asher from Miller, Canfield, Paddock
& Stone, 150 West
WHEREAS, the City Council has received the recommendation of the City Planning Commission for approval of Site Plan No. 220, the request of Mr. Bill Beckett, WT Development for a 2,900 square foot Taco Bell restaurant with drive thru located at 1820 South Saginaw Road on .76 acres; and
WHEREAS, the City Council has reviewed the proposed Site Plan No. 220 in accord with the provisions set forth in Sections 25.3 and 25.4 of the Zoning Ordinance of the City of Midland; now therefore
RESOLVED, that the City Council does hereby approve Site Plan No. 220, contingent upon the following:
1.
Proposed
curb cut on
2.
Lane
striping and signage are provided so as to effectively direct traffic at the
southwest corner of the site.
3.
A permit
is secured to construct sidewalk within the South Saginaw Road ROW so as to
connect the site walkway with the public sidewalk prior to construction.
4.
Site
lighting will not cast illumination off site.
5.
Site
utility plans are approved by the City of Midland Utilities Department.
6.
Storm
water retention plans are reviewed and approved by the City of Midland
Engineering Department.
(Motion adopted.)
Mayor Black called for a break at
Council reconvened at
SITE PLAN NO. 230
– OFFICE & RESEARCH LABORATORY
Prior to taking up Agenda Item No. 8b, Mayor Black requested he be
allowed to abstain from discussing and voting on Site Plan No. 230 for Aegis
Environments. Mayor Black, a partner in
the law firm of Currie Kendall Polasky Meisel, PLC, represented MEDC in the
sale of land to Aegis Environments.
Council unanimously agreed to the abstention. Mayor Black handed the gavel to Mayor Pro Tem
Wazbinski. Jon Lynch, Assistant City
Manager and Director of Planning and Community Development, presented
information on Site Plan No. 230 for Aegis Environments. The following resolution was then offered by
Council Member Currie and seconded by Council Member Griggs:
WHEREAS, the City Council has received the recommendation of the City Planning Commission for approval of Site Plan No. 230, for a 14,036 square foot office and research laboratory on the northwest corner of Ridgecrest Drive and Ridgewood Drive on 3.7 acres; and
WHEREAS, the City Council has reviewed the proposed Site Plan No. 230 in accord with the provisions set forth in Sections 25.3 and 25.4 of the Zoning Ordinance of the City of Midland; now therefore
RESOLVED, that the City Council does hereby approve Site Plan No. 230, contingent upon the following:
1. Storm water retention plans are reviewed and approved by the City of Midland Engineering Department.
2. Site lighting shall be identified and will not cast illumination off site.
3. If site irrigation is planned, a separate water service is required.
(Motion adopted. Yeas: Currie, Griggs, McKeag, Wazbinski Nays:
None Abstained: Black)
Mayor Pro Tem Wazbinski returned the gavel to Mayor Black.
SITE PLAN NO. 231 – TWO STORY OFFICE
BUILDING
Jon Lynch, Assistant City Manager
and Director of Planning and Community Development, presented information on
Site Plan No. 231 for Eastman Avenue Office Building. Keith Thurlow,
WHEREAS, the City Council has received the recommendation of the City Planning Commission for approval of Site Plan No. 231, for a 31,000 square foot two story office building on the east side of Eastman Avenue, south of Dilloway Drive on 2.48 acres; and
WHEREAS, the City Council has reviewed the proposed Site Plan No. 231 in accord with the provisions set forth in Sections 25.3 and 25.4 of the Zoning Ordinance of the City of Midland; now therefore
RESOLVED, that the City Council does hereby approve Site Plan No. 231, contingent upon the following:
1. Storm water retention plans are reviewed and approved by the City of Midland Engineering Department.
2. Site lighting shall be identified and will not cast illumination off site.
3. Parking is not permitted along the service drive on the east side of the building.
4. If site irrigation is planned, a separate water service is required.
5. The aisle at the north end of the parking area is 24’ wide.
6. The rear yard setback is increased to 48’.
7. The developer present information regarding the character of a required masonry wall that will be in keeping with the neighborhood.
(Motion adopted. Yeas: Black, Griggs, McKeag, Wazbinski Nays: Currie)
The following resolution was offered by Council Member Wazbinski and seconded by Council Member Currie:
WHEREAS, a written request has been received from Todd Bennett, a proprietor of Sterling Park Estates Subdivision No. 10 to extend the period of time to complete the sidewalk within said subdivision; now therefore
RESOLVED, that in accord with Sections 23-80(1) and 23-80(3) of the Code of Ordinances of the City of Midland, the City Council hereby extends the period of time to complete the sidewalks within Sterling Park Estates Subdivision No. 10 until August 9, 2005, conditioned upon receipt of financial guarantee in an amount determined by the City Engineer, valid for a period of one year beyond the date of required completion of the sidewalk; and
RESOLVED
FURTHER, that if a new financial guarantee is not provided by
PURCHASE AGREEMENT FOR CHOICE HOUSE AT 330
The following resolution was offered by Council Member Wazbinski and seconded by Council Member Currie:
WHEREAS, the City of
WHEREAS, an agreement to purchase said property, dated September 22, 2003, was submitted by April H. Rich, in the amount of the appraised value of $85,000.00 plus any additional sum ($1,193.74) for appliances; and
WHEREAS, the purchaser will
obtain a mortgage, the proceeds of which are to be disbursed to the City of
WHEREAS, a third mortgage in the amount of $5,000.00 will be recorded but forgiven at a rate of 20 percent per year over five years; now therefore
RESOLVED, that the City Council hereby approves the attached purchase agreement; and
RESOLVED FURTHER, that the Mayor and City Clerk be authorized and directed to execute a deed for the sale of this property on behalf of the City. (Motion adopted.)
WARRANTY DEED – REALIGNMENT OF
The following resolution was offered by Council Member Wazbinski and seconded by Council Member Currie:
WHEREAS, the City of Midland
desires to revise the alignment of the intersection of Waldo Court at Saginaw
Road and that additional road right of way is required at the northwest corner
of said intersection to re-align said intersection; now therefore
RESOLVED, that the attached Warranty Deed from Bradley J. Crawford and
Elizabeth A. Crawford to the City of
EASEMENT
AGREEMENT – HOME DEPOT DEVELOPMENT SITE
The following resolution was offered by Council Member Wazbinski and
seconded by Council Member Currie:
RESOLVED, that the attached Easement Agreement from Commercial Net
Lease Realty Services, Inc., to the City of
TRAFFIC CONTROL
ORDER P-03-10
The following resolution was offered by Council Member Wazbinski and
seconded by Council Member Currie:
RESOLVED, that Traffic Control Order No.
P-03-10 filed
That parking shall
be prohibited on
(Motion adopted.)
TRAFFIC CONTROL
ORDER P-03-11
The following resolution was offered by Council Member Wazbinski and
seconded by Council Member Currie:
RESOLVED, that Traffic Control Order No.
P-03-11 filed
That parking shall
be prohibited on both sides of Dartmouth Street from E. Ashman Street to 25’
north of E. Ashman and from E. Ashman Street to 25’ south of E. Ashman Street.
(Motion adopted.)
TRAFFIC CONTROL ORDER S-03-08
The following resolution was offered by
Council Member Wazbinski and seconded by Council Member Currie:
RESOLVED, that Traffic Control Order No.
S-03-08 filed
That
is hereby made permanent. (Motion adopted.)
LIBRARY PATRON RULES OF CONDUCT
The following resolution was offered by
Council Member Wazbinski and seconded by Council Member Currie:
WHEREAS, the Library Patron Rules of Conduct are necessary to maintain the desired environment in the library; and
WHEREAS, the Library Board has recommended their approval; now therefore
RESOLVED, that the City Council approve the Library Patron Rules of Conduct and direct City staff to post the Rules of Conduct in appropriate locations throughout the library. (Motion adopted.)
CHANGES TO CEMETERY RULES
The following resolution was offered by Council
Member Wazbinski and seconded by Council Member Currie:
WHEREAS, Section 6-19 of the Code of Ordinances allows that the City Council shall from time to time by resolution make rules pertinent to the Cemetery; and
WHEREAS, City staff has reviewed the Cemetery rules and proposed changes; and
WHEREAS, the Parks and Recreation
Commission, at their meeting of
RESOLVED, that the attached changes to the Cemetery rules be approved. (Motion adopted.)
2004 REGULAR MEETING DATES FOR CITY COUNCIL
The following resolution was offered by
Council Member Wazbinski and seconded by Council Member Currie:
RESOLVED, that regular meetings of the Midland City Council for the calendar year 2004 shall be held in the Council Chambers at the Midland City Hall, 333 W. Ellsworth Street, Midland, Michigan, telephone number 837-3300, at 7:00 p.m., on the following dates:
January 12 and 26 February 9 and 23
March 8 and 22 April 12 and 26
May 10 and 17 June 14 and 28
July 12 and 19 August 9 and 23
September 13 and 27 October 11 and 25
November 8 and 22 December 13 and 20
;and
RESOLVED FURTHER, that the City Clerk be and is hereby directed to cause a public notice of the foregoing regular dates and times for meetings and the place at which meetings are to be held by publishing a notice once in the Midland Daily News, a newspaper of general circulation in the City of Midland; and
RESOLVED FURTHER, that public notice of each special meeting of each rescheduled regular or special meeting listing the date, time and place of each meeting shall be given by prominently posting a copy of the notice at the Midland City Hall at least twenty-four (24) hours prior to the time of such special or rescheduled meeting; and
RESOLVED FURTHER, that proposed minutes of a meeting will be available for public inspection during regular business hours, at the office of the City Clerk in the City Hall, 333 W. Ellsworth Street, Midland, Michigan, not more than eight (8) business days after said meeting and approved minutes of said meeting will be available for public inspection during regular business hours at the same location not more than five (5) business days after the meeting at which they are approved. (Motion adopted.)
HEALTH INSURANCE CONSULTING SERVICES
The following resolution was offered by
Council Member Wazbinski and seconded by Council Member Currie:
WHEREAS, health care management has become a complex and highly technical field; and
WHEREAS, City staff requires professional consulting assistance in areas such as health care benefit plan design and implementation, monitoring alternative health care insurance markets, funding of the cost of health care benefits for active and retired employees, review and support of health care claims and communications with employees regarding health care matters; and
WHEREAS, staff recommends renewing health care consulting services with Saginaw Bay Underwriters for the period of October 1, 2003 through September 30, 2004 for a not-to-exceed fee of $50,642; and
WHEREAS, sufficient budgetary funding exists in the Human Resources activity of the 2003-04 General Fund budget; now therefore
RESOLVED, that professional health care benefit consulting services are hereby determined to qualify as professional services within the meaning of Section 2-19 of the Midland Code of Ordinances and do not require sealed proposals; and
RESOLVED FURTHER, that the Purchasing Agent is authorized to issue a purchase order in the amount of $50,642 to Saginaw Bay Underwriters of Saginaw, Michigan. (Motion adopted.)
INTERGOVERNMENTAL
The following resolution was offered by
Council Member Wazbinski and seconded by Council Member Currie:
WHEREAS, a report has been received from the
City Engineer indicating that planning and design process for the Airport Road
Extension Project has commenced; and
WHEREAS,
the City and the Midland County Road Commission wish to jointly pursue
the Airport Road Extension Project by entering into the “AGREEMENT BETWEEN THE
MIDLAND COUNTY ROAD COMMISSION AND THE CITY OF MIDLAND REGARDING THE EXTENSION
OF AIRPORT ROAD” and the “AGREEMENT REGARDING COMMON REPRESENTATION OF THE
MIDLAND COUNTY ROAD COMMISSION AND THE CITY OF MIDLAND”; now therefore
RESOLVED, that the City Council accepts the
“AGREEMENT BETWEEN THE MIDLAND COUNTY ROAD COMMISSION AND THE CITY OF MIDLAND
REGARDING THE EXTENSION OF AIRPORT ROAD” and the “AGREEMENT REGARDING COMMON
REPRESENTATION OF THE MIDLAND COUNTY ROAD COMMISSION AND THE CITY OF MIDLAND”
and directs the Mayor and City Clerk to execute both agreements; and
RESOLVED FURTHER, the above-referenced legal
services are hereby determined to be professional services within the meaning
of Section 2-19 of the code of Ordinances and do not require sealed proposals;
and
RESOLVED FURTHER, that authorization for
payment to the law firm of Miller, Canfield, Paddock & Stone for their
assistance in connection with the aforementioned matter is hereby authorized in
an amount not to exceed $40,000. (Motion
adopted.)
2003
The following resolution was offered by
Council Member Wazbinski and seconded by Council Member Currie:
WHEREAS, on August 11, 2003, City Council awarded a contract to Porath
Contractors Incorporated of Houghton Lake, Michigan for the 2003 Jack Barstow
Airport Runway Safety Area Grading, Tree Removal/Trimming, and Drainage
Improvements, Contract No. 18 for miscellaneous improvements at Jack Barstow
Airport; and
WHEREAS, field observations by City Staff during construction
activities northeast of Runway 06/24 have indicated that more selective tree
cutting is required than estimated; and
WHEREAS, tree clearing provides a more cost effective alternative than
selective tree cutting in this area; and
WHEREAS, Change Order No. 2 is being considered in the amount of
$15,860.00 for additional tree clearing northeast of Runway 06/24; and
WHEREAS, the summary amount of contract changes for both Change Order
No. 1 and Change Order No. 2 increases the total project cost by $34,421.25; and
WHEREAS, this total exceeds the City Manager’s authorized approval
limit of $20,000.00 for additional project funding; now therefore
RESOLVED, that the City Manager is hereby authorized to execute Change
Order No. 2 to the 2003 Jack Barstow Airport Runway Safety Area Grading, Tree
Removal/Trimming, and Drainage Improvements, Contract No. 18, in the amount of
a $15,860.00, thereby increasing the total project cost by $34,421.25. (Motion adopted.)
The following resolution was offered by
Council Member Wazbinski and seconded by Council Member Currie:
WHEREAS, in July 2003 a contract with Hubbell, Roth, and Clark of
Bloomfield Hills, Michigan was executed by the Mayor and City Clerk for
professional engineering design services for the George Street Storm Sewer
System Improvement Project; and
WHEREAS, additional work that includes subsurface soil investigation
and forcemain design has been requested by the City of
WHEREAS, funding is available in the project budget; now therefore
RESOLVED, that the City Manager is authorized to execute said Change
Order No. 1, thereby increasing the total amount of the contract and the
associated purchase order to $102,440; and
RESOLVED FURTHER, that the City Manager has the authority to approve
any change orders modifying or altering this contract in an aggregate amount up
to $20,000. (Motion adopted.)
TOPSOIL HAULING FOR LANDFILL
The following resolution was offered by
Council Member Wazbinski and seconded by Council Member Currie:
WHEREAS, the Landfill has immediate topsoil needs for various construction projects; and
WHEREAS, the Landfill has been extended an offer by Doc Heinz Contracting of Saginaw for the purchase of 11,000 cubic yards topsoil at a rate of $3.66 per cubic yard (totaling $40,260.00), well below the City's current annual topsoil bid price of $8.95 per cubic yard; and
WHEREAS, funds are available in the 2003/04 Landfill fund operating account #517-8110-811.93-42 – Ground Maintenance ($30,000.00) and capital account 517-9120-912.97-65 – Construction Projects ($10,260.00); now therefore
RESOLVED, that in accord with Section 2-18 of the Code of Ordinances, the requirement for sealed proposals is hereby waived, and a purchase order is authorized for Doc Heinz Contracting of Saginaw in an amount not to exceed $40,260.00, for the purchase and hauling of 11,000 cubic yards of topsoil at a rate of $3.66 per cubic yard. (Motion adopted.)
LANDFILL COMPOST PAD CONSTRUCTION
The following resolution was offered by Council Member Wazbinski and seconded by Council Member Currie:
WHEREAS, sealed bids for the Landfill Compost Pad Construction, Bid No. 2711, have been advertised and received in accord with section 2-18 of the Midland Code of Ordinances; and
WHEREAS, the Utilities staff has reported sufficient funds are available in Landfill Fund account #517-9120-912-97.65 - Capital Outlay/Land Improvements; now therefore,
RESOLVED, that the low bid proposal submitted by Johnston Contracting of Midland in the amount of $213,213.00 is accepted and a purchase order is hereby authorized; and
RESOLVED FURTHER, that the City Manager is authorized to approve changes to said purchase order in an aggregate amount not to exceed $20,000.00. (Motion adopted.)
MECHANICAL JOINT FITTINGS FOR WATER
DEPARTMENT
The following resolution was offered by Council Member Wazbinski and seconded by Council Member Currie:
WHEREAS, sealed bids for Bid No. 2712, Mechanical Joint Fittings, have
been advertised and received in accord with Section 2-18 of the Midland Code of
Ordinances; and
WHEREAS, funds are available in the Water Fund Inventory Account; and
WHEREAS, the City will realize a substantial savings by dividing the
award of this bid between all three vendors, based on the low compliant bid
price for each item; now therefore
RESOLVED, that purchase orders are hereby authorized to East Jordan
Iron Works ($30,108.22), Etna Supply Company ($33,398.70), and Municipal Supply
Company ($3,346.20), for an aggregate amount not to exceed $66,853.12; and
RESOLVED FURTHER, that the City Manager is hereby authorized to make
change orders in an aggregate amount not to exceed $5,000. (Motion adopted.)
DIGESTER TANK CLEANING CHANGE ORDER
The following resolution was offered by Council Member Wazbinski and seconded by Council Member Currie:
WHEREAS, the Wastewater Treatment Plant has two primary digester systems that make use of a biological process to break down and stabilize the sludge that is collected and removed from the waste water, and need to be emptied and cleaned from time to time because solids accumulate and cannot be removed without first being loosened from the digester tank and diluted with water; and
WHEREAS, sealed bids for Bid No. 2684, Digester Tank Cleaning Service for the Plant's east digester were received and opened on July 8, 2003, in accord with Section 2-18 of the Midland Code of Ordinances; and
WHEREAS, the lone bid was received from Synagro of Sparta, Michigan for the indicated amount of $20,000 ($.04/gallon x 500,000 gallons) was accepted, and the work was completed on September 16, 2003; and
WHEREAS, there existed more solids buildup than originally estimated, requiring an additional 260,000 gallons of water for the cleaning process, and as the bid amount is based on gallons removed, staff recommends that authorization be given for a change to the existing purchase order in the amount of $10,400.00 (260,000 x $.04), bringing the total amount for the cleaning, removal, and land application services to $30,400.00; and
WHEREAS, sufficient funds are available in 2003/04 Wastewater Fund account #590-8146-811.81-99 - Misc Contractual Services; now therefore
RESOLVED, that a change order to the existing Synagro purchase order in the amount of $10,400.00 is hereby authorized, bringing the total Digester Tank Cleaning Service purchase order to $30,400. (Motion adopted.)
Being no further business the
meeting adjourned at
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Penny K. Kovacevich, City Clerk