A regular meeting of the City
Council was held on
|
Councilmen present: |
Drummond Black, Bruce Johnson, Hollis McKeag, James Myers, Joseph Rokosz |
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Councilmen absent: |
None |
Approval of the minutes of the
PUBLIC COMMENTS
No comments were made.
ORDINANCE AMENDMENT – REGULAR ATTENDANCE BY
MEMBERS OF BOARDS AND COMMISSIONS
ORDINANCE NO. 1583
AN ORDINANCE TO AMEND THE CODE OF
ORDINANCES, CITY OF MIDLAND, MICHIGAN, BY AMENDING SECTION 2-243 OF ARTICLE XI
OF CHAPTER 2 THEREOF.
The City of
Section 1. Section
2-243 of Article XI of Chapter 2 is hereby amended to read as follows:
Sec. 2-243.
Regular attendance by members of boards and
commissions.
The position of a
member of any board or commission established by the Charter or the Code of
Ordinances of the city that meets more often than quarterly shall be considered
vacant if such member shall miss four (4) consecutive, regular held meetings of
the board or commission. Notwithstanding
the foregoing, the position of a member of any board or commission established by
the charter or the code of ordinances of the city shall be considered vacant if
such member shall miss more than twenty-five (25) percent of regular meetings
scheduled in any fiscal year.
Section 2. This ordinance shall take effect upon
publication.
(Motion ADOPTED.)
BOARDS AND COMMISSIONS ATTENDANCE POLICY
WHEREAS, on June 14, 2004 the City Council adopted the City of Midland Boards and Commissions Attendance Policy in accord with Section 2-243 of the Code of Ordinances; and
WHEREAS, on July 19, the City Council adopted an amendment to Section 2-243 of the Code of Ordinances, which is inconsistent with the attendance policy adopted on June 14; now therefore
RESOLVED, that the revised City
of
HDC RESIGNATION OF HAROLD FILIPIAK
The following resolution was offered by Councilman McKeag and seconded by Councilman Myers:
RESOLVED, that the resignation of Harold Filipiak as a member of the West Main Street Historic District Commission is hereby accepted and the Administration is directed to convey the Council’s appreciation to Mr. Filipiak for his service on this important Commission. (Motion ADOPTED.)
HDC RESIGNATION OF KAREN SHERMAN
The following resolution was offered by Councilman McKeag and seconded by Councilman Myers:
RESOLVED, that the resignation of Karen Sherman as a member of the West Main Street Historic District Commission is hereby accepted and the Administration is directed to convey the Council’s appreciation to Ms. Sherman for her service on this important Commission. (Motion ADOPTED.)
TRAFFIC CONTROL ORDER NO. S-04-02
The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:
RESOLVED, that Traffic Control Order No. S-04-02 filed
That
is hereby made permanent. (Motion
ADOPTED.)
TRAFFIC CONTROL
ORDER NO. S-04-04
The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:
RESOLVED, that
Traffic Control Order No. S-04-04 filed
That
is hereby made permanent. (Motion ADOPTED.)
City Engineer Brian McManus
reviewed the building plans and construction schedule for the new
RESOLVED, that the City
ELECTRONIC ON-LINE SERVICES & BOOKS
The following resolution was
offered by Councilman Myers and seconded by Councilman McKeag:
WHEREAS, The Gale Group of Farmington Hills, MI is the sole vendor of the electronic on-line services and books that are necessary in the provision of library services; and
WHEREAS, funding is available in the 2004/2005 Grace A. Dow Memorial Library budget; now therefore
RESOLVED, that the City Council hereby determines that sealed bids are impractical, and in accordance with Section 2-18 of the Code of Ordinances, the requirement for sealed proposals is hereby waived and the purchase of electronic on-line services and books from The Gale Group is hereby approved in an amount not to exceed $60,000 and the necessary purchase order authorized. (Motion ADOPTED.)
MIDEASTERN
The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:
WHEREAS, the Mideastern Michigan Library Cooperative provides a necessary and valuable service to the library; and
WHEREAS, said services are not offered through other organizations; and
WHEREAS, funding for these services is provided in the 2004/2005 Grace A. Dow Memorial Library budget; now therefore
RESOLVED, that the requirement for competitive bids is hereby waived in accordance with Section 2-18 of the Code of Ordinances for services from the Mideastern Michigan Library Cooperative for the Grace A. Dow Memorial Library, is approved in an amount not to exceed $45,000 and the necessary purchase order authorized. (Motion ADOPTED.)
LIBRARY AUTOMATION SERVICES
The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:
WHEREAS, the Valley Library Consortium is unique in its provision of the automation services that the Grace A. Dow Memorial Library requires; and
WHEREAS, membership in the Valley Library Consortium offers the Grace A. Dow Memorial Library benefits from the shared costs with other members for automated services; now therefore
RESOLVED, that the City Council hereby determines that sealed bids are impractical, and in accordance with Section 2-18 of the Code of Ordinances, the requirement for sealed proposals is hereby waived and the purchase of the Library’s 2004/2005 requirements for on-line automation services, including membership, staff training, system upgrades, and records database maintenance for the automated acquisition, catalog, and circulation modules from the Valley Library Consortium is hereby approved in an amount not to exceed $105,000 and the necessary purchase order authorized. (Motion ADOPTED.)
2004 ROCKWELL DRIVE RECONSTRUCTION
The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:
WHEREAS, sealed proposals have been advertised and received in accord
with Article II of Chapter 2 of the Midland Code of Ordinances for the
reconstruction and resurfacing of Rockwell Drive from Patrick Road to Ashman
Street; and
WHEREAS, funding for this project is provided by the Local Street Fund;
now therefore
RESOLVED, that the low sealed proposal submitted by Central Asphalt,
Inc. of Mt. Pleasant, Michigan, for the "2004 Rockwell Drive
Reconstruction; Contract No. 1", in the indicated amount of $129,477.30,
based upon City estimated quantities is hereby accepted and the Mayor and the
City
RESOLVED FURTHER, that the City Manager has
the authority to approve change orders modifying or altering this contract in
an aggregate amount not to exceed $20,000. (Motion ADOPTED.)
2004 GOLFSIDE & NURMI WATER MAIN
REPLACEMENT & GOLFSIDE PAVING
The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:
WHEREAS, sealed proposals have been advertised and received in accord
with Article II of Chapter 2 of the Midland Code of Ordinances for the
replacement of water mains on Golfside Drive from Currie Parkway to the Tridge
area and all of Nurmi Drive and the paving of Golfside Drive from Currie
Parkway to north of the M-20 overpass; and
WHEREAS, funding for this project is provided by the Water Fund and
Local Street Fund; now therefore
RESOLVED, that the low sealed proposal submitted by Sova & Sons
Contracting, Inc. of Midland, Michigan, for the "2004 Golfside & Nurmi
Water Main Replacement and Golfside Paving; Contract No. 6", in the
indicated amount of $284,854.00, based upon City estimated quantities is hereby
accepted and the Mayor and the City
RESOLVED FURTHER, that the City Manager has
the authority to approve change orders modifying or altering this contract in
an aggregate amount not to exceed $20,000. (Motion ADOPTED.)
WATER METER –
ANNUAL PURCHASE
The following resolution was offered by Councilman Myers and seconded
by Councilman McKeag:
WHEREAS, the City standardized water meters
in 1987, selecting Invensys Metering Systems (formerly Sensus Technologies)
through competitive bid, thus eliminating the need to duplicate meter reading
equipment; and
WHEREAS, sealed bids for Invensys water
meters and accessories, Bid 2777, have been advertised and received in accord
with Section 2-18 of the Midland Code of Ordinances for the purchase of
Invensys water meters and accessories; and
WHEREAS, funding for meters and accessories
is provided through Inventory Account #591-0000-091.13-31; now therefore
RESOLVED, that the bid submitted by Etna
Supply Company of Grand Rapids, Michigan, for the indicated prices, is accepted
and a purchase order is hereby authorized in an amount not to exceed
$150,000.00 for purchases of meters and accessories for fiscal 2004/05. (Motion ADOPTED.)
JANITORIAL
SERVICES – WATER PLANT
The following resolution was offered by Councilman Myers and seconded
by Councilman McKeag:
WHEREAS, the Water Treatment Plant (WTP) has over 100,000 square feet
of floor space that is cleaned and maintained, including open and treatment
areas of the plant, office spaces, the laboratory, shop area, locker rooms, and
restrooms; and
WHEREAS, for the past eleven years the WTP has utilized the Arnold
Center of Midland on a month-to-month basis to provide janitorial services; and
WHEREAS, staff has been very pleased with the reliability, commitment,
and cost effective service that the Arnold Center and its special needs clients
have provided, and would like to continue this business relationship; and
WHEREAS, funds are available for said purpose in the 2004/05 Water Fund
account #591-8272-821.93-04 - Repairs and Maintenance / Janitorial Service; now
therefore
RESOLVED, that in accord with Section 2-18 of the Code of Ordinances,
the requirement for sealed proposals is hereby waived, and a purchase order is
authorized for the Arnold Center of Midland in an amount not to exceed
$23,328.00. (Motion ADOPTED.)
Being no further business the meeting
adjourned at
______________________________________
Selina Tisdale, City