July 19, 2004

 

A regular meeting of the City Council was held on Monday, July 19, 2004, at 7:00 p.m. in the Council Chambers of City Hall.  Mayor Black presided.  The Pledge of Allegiance to the Flag was recited in unison.

 

Councilmen present:

Drummond Black, Bruce Johnson, Hollis McKeag, James Myers, Joseph Rokosz

Councilmen absent:

None

 

MINUTES

Approval of the minutes of the July 12, 2004 special and regular meetings was offered by Councilman Myers and seconded by Councilman McKeag.  (Motion ADOPTED.)

 

PUBLIC COMMENTS

No comments were made.

 

ORDINANCE AMENDMENT – REGULAR ATTENDANCE BY MEMBERS OF BOARDS AND COMMISSIONS

Assistant City Manager Jack Duso presented a second reading on an amendment to Section 2-243 of the Code of Ordinances governing the regular attendance by members of boards and commissions.  Ray Senesac, 1401 Harwood Court and Chairman of the Midland Planning Commission, commented on the positive aspects of the proposed changes.  He suggested that the ordinance be further simplified by only using 25% of missed meetings as a measurement for all boards and commissions and eliminate the four consecutive missed meetings requirement for boards and commissions that meet more often than quarterly.  The following resolution was then offered by Councilman McKeag and seconded by Councilman Johnson:

 

ORDINANCE NO. 1583

AN ORDINANCE TO AMEND THE CODE OF ORDINANCES, CITY OF MIDLAND, MICHIGAN, BY AMENDING SECTION 2-243 OF ARTICLE XI OF CHAPTER 2 THEREOF.

The City of Midland Ordains:

Section 1.        Section 2-243 of Article XI of Chapter 2 is hereby amended to read as follows:

Sec. 2-243.  Regular attendance by members of boards and commissions.

The position of a member of any board or commission established by the Charter or the Code of Ordinances of the city that meets more often than quarterly shall be considered vacant if such member shall miss four (4) consecutive, regular held meetings of the board or commission.  Notwithstanding the foregoing, the position of a member of any board or commission established by the charter or the code of ordinances of the city shall be considered vacant if such member shall miss more than twenty-five (25) percent of regular meetings scheduled in any fiscal year.

Section 2.        This ordinance shall take effect upon publication.

(Motion ADOPTED.)

 

BOARDS AND COMMISSIONS ATTENDANCE POLICY

Assistant City Manager Jack Duso presented a revision to the City of Midland Boards and Commissions Attendance Policy adopted by City Council on June 14, 2004.  The changes reflect the City Council’s amendment to Section 2-243 of the City’s Code of Ordinances dealing with Boards and Commissions attendance policy.  The following resolution was then offered by Councilman McKeag and seconded by Councilman Myers:

 

WHEREAS, on June 14, 2004 the City Council adopted the City of Midland Boards and Commissions Attendance Policy in accord with Section 2-243 of the Code of Ordinances; and

WHEREAS, on July 19, the City Council adopted an amendment to Section 2-243 of the Code of Ordinances, which is inconsistent with the attendance policy adopted on June 14; now therefore

RESOLVED, that the revised City of Midland Boards and Commissions Attendance Policy is hereby approved, and the City Manager is hereby directed to distribute a copy of the policy to the City’s boards and commissions.  (Motion ADOPTED.)

 

HDC RESIGNATION OF HAROLD FILIPIAK

The following resolution was offered by Councilman McKeag and seconded by Councilman Myers:

 

RESOLVED, that the resignation of Harold Filipiak as a member of the West Main Street Historic District Commission is hereby accepted and the Administration is directed to convey the Council’s appreciation to Mr. Filipiak for his service on this important Commission.  (Motion ADOPTED.)

 

HDC RESIGNATION OF KAREN SHERMAN

The following resolution was offered by Councilman McKeag and seconded by Councilman Myers:

 

RESOLVED, that the resignation of Karen Sherman as a member of the West Main Street Historic District Commission is hereby accepted and the Administration is directed to convey the Council’s appreciation to Ms. Sherman for her service on this important Commission.  (Motion ADOPTED.)

 

TRAFFIC CONTROL ORDER NO. S-04-02

The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:

 

RESOLVED, that Traffic Control Order No. S-04-02 filed May 18, 2004 pursuant to Chapter 24 of the Code of Ordinances to establish traffic control as follows:

That Benson Street shall stop for Whitman Drive.

is hereby made permanent.  (Motion ADOPTED.)

 

TRAFFIC CONTROL ORDER NO. S-04-04

The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:

 

RESOLVED, that Traffic Control Order No. S-04-04 filed May 18, 2004 pursuant to Chapter 24 of the Code of Ordinances to establish traffic control as follows:

That Whitman Drive shall yield to St. Charles Street.

is hereby made permanent.  (Motion ADOPTED.)

 

BARSTOW AIRPORT TERMINAL BUILDING

City Engineer Brian McManus reviewed the building plans and construction schedule for the new Barstow Airport terminal building at Jack Barstow Municipal Airport.  The following resolution was then offered by Councilman McKeag and seconded by Councilman Myers:

 

RESOLVED, that the City Manager is authorized to enter into a contract using form AIA Document A 191, Part II for construction of a new terminal building at Jack Barstow Airport with Gerace Construction in the amount of $407,000.   (Motion ADOPTED.)

 

ELECTRONIC ON-LINE SERVICES & BOOKS

The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:

WHEREAS, The Gale Group of Farmington Hills, MI is the sole vendor of the electronic on-line services and books that are necessary in the provision of library services; and

WHEREAS, funding is available in the 2004/2005 Grace A. Dow Memorial Library budget; now therefore

RESOLVED, that the City Council hereby determines that sealed bids are impractical, and in accordance with Section 2-18 of the Code of Ordinances, the requirement for sealed proposals is hereby waived and the purchase of electronic on-line services and books from The Gale Group is hereby approved in an amount not to exceed $60,000 and the necessary purchase order authorized.  (Motion ADOPTED.)

 

MIDEASTERN MICHIGAN LIBRARY COOPERATIVE SERVICES

The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:

 

WHEREAS, the Mideastern Michigan Library Cooperative provides a necessary and valuable service to the library; and

WHEREAS, said services are not offered through other organizations; and

WHEREAS, funding for these services is provided in the 2004/2005 Grace A. Dow Memorial Library budget; now therefore

RESOLVED, that the requirement for competitive bids is hereby waived in accordance with Section 2-18 of the Code of Ordinances for services from the Mideastern Michigan Library Cooperative for the Grace A. Dow Memorial Library, is approved in an amount not to exceed $45,000 and the necessary purchase order authorized.  (Motion ADOPTED.)

 

LIBRARY AUTOMATION SERVICES

The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:

 

WHEREAS, the Valley Library Consortium is unique in its provision of the automation services that the Grace A. Dow Memorial Library requires; and

WHEREAS, membership in the Valley Library Consortium offers the Grace A. Dow Memorial Library benefits from the shared costs with other members for automated services; now therefore

RESOLVED, that the City Council hereby determines that sealed bids are impractical, and in accordance with Section 2-18 of the Code of Ordinances, the requirement for sealed proposals is hereby waived and the purchase of the Library’s 2004/2005 requirements for on-line automation services, including membership, staff training, system upgrades, and records database maintenance for the automated acquisition, catalog, and circulation modules from the Valley Library Consortium is hereby approved in an amount not to exceed $105,000 and the necessary purchase order authorized.  (Motion ADOPTED.)

 


2004 ROCKWELL DRIVE RECONSTRUCTION

The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:

 

WHEREAS, sealed proposals have been advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the reconstruction and resurfacing of Rockwell Drive from Patrick Road to Ashman Street; and

WHEREAS, funding for this project is provided by the Local Street Fund; now therefore

RESOLVED, that the low sealed proposal submitted by Central Asphalt, Inc. of Mt. Pleasant, Michigan, for the "2004 Rockwell Drive Reconstruction; Contract No. 1", in the indicated amount of $129,477.30, based upon City estimated quantities is hereby accepted and the Mayor and the City Clerk are authorized to execute a contract therefore in accord with the proposal and the City's specifications; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders modifying or altering this contract in an aggregate amount not to exceed $20,000.  (Motion ADOPTED.)

 

2004 GOLFSIDE & NURMI WATER MAIN REPLACEMENT & GOLFSIDE PAVING

The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:

 

WHEREAS, sealed proposals have been advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the replacement of water mains on Golfside Drive from Currie Parkway to the Tridge area and all of Nurmi Drive and the paving of Golfside Drive from Currie Parkway to north of the M-20 overpass; and

WHEREAS, funding for this project is provided by the Water Fund and Local Street Fund; now therefore

RESOLVED, that the low sealed proposal submitted by Sova & Sons Contracting, Inc. of Midland, Michigan, for the "2004 Golfside & Nurmi Water Main Replacement and Golfside Paving; Contract No. 6", in the indicated amount of $284,854.00, based upon City estimated quantities is hereby accepted and the Mayor and the City Clerk are authorized to execute a contract therefore in accord with the proposal and the City's specifications; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders modifying or altering this contract in an aggregate amount not to exceed $20,000.  (Motion ADOPTED.)

 

WATER METER – ANNUAL PURCHASE

The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:

 

WHEREAS, the City standardized water meters in 1987, selecting Invensys Metering Systems (formerly Sensus Technologies) through competitive bid, thus eliminating the need to duplicate meter reading equipment; and

WHEREAS, sealed bids for Invensys water meters and accessories, Bid 2777, have been advertised and received in accord with Section 2-18 of the Midland Code of Ordinances for the purchase of Invensys water meters and accessories; and

WHEREAS, funding for meters and accessories is provided through Inventory Account #591-0000-091.13-31; now therefore


RESOLVED, that the bid submitted by Etna Supply Company of Grand Rapids, Michigan, for the indicated prices, is accepted and a purchase order is hereby authorized in an amount not to exceed $150,000.00 for purchases of meters and accessories for fiscal 2004/05.  (Motion ADOPTED.)

 

JANITORIAL SERVICES – WATER PLANT

The following resolution was offered by Councilman Myers and seconded by Councilman McKeag:

 

WHEREAS, the Water Treatment Plant (WTP) has over 100,000 square feet of floor space that is cleaned and maintained, including open and treatment areas of the plant, office spaces, the laboratory, shop area, locker rooms, and restrooms; and

WHEREAS, for the past eleven years the WTP has utilized the Arnold Center of Midland on a month-to-month basis to provide janitorial services; and

WHEREAS, staff has been very pleased with the reliability, commitment, and cost effective service that the Arnold Center and its special needs clients have provided, and would like to continue this business relationship; and

WHEREAS, funds are available for said purpose in the 2004/05 Water Fund account #591-8272-821.93-04 - Repairs and Maintenance / Janitorial Service; now therefore

RESOLVED, that in accord with Section 2-18 of the Code of Ordinances, the requirement for sealed proposals is hereby waived, and a purchase order is authorized for the Arnold Center of Midland in an amount not to exceed $23,328.00.  (Motion ADOPTED.)

 

Being no further business the meeting adjourned at 7:45 p.m.

 

 

______________________________________

            Selina Tisdale, City Clerk