March 20, 2006

 

A regular meeting of the City Council was held on Monday, March 20, 2006, at 7:00 p.m. in the Council Chambers of City Hall.  Mayor Johnson presided.  The Pledge of Allegiance to the Flag was recited in unison.

 

Councilmen present:

Thomas Adams, Bruce Johnson, Hollis McKeag, James Myers, Joseph Rokosz

Councilmen absent:

None

 

MINUTES

Approval of the minutes of the March 6, 2006 regular meeting was offered by Councilman Myers and seconded by Councilman Rokosz.  (Motion ADOPTED.)

 

Mayor Johnson moved Agenda Item #6 (Jefferson/Chapel Improvements) up to follow Agenda Item #2.  The minutes, however, will follow the original order of the agenda.

 

CIVIC ARENA REDEVELOPMENT PROPOSALS

Assistant City Manager Jon Lynch presented a report on the request for redevelopment proposals regarding the Midland Civic Arena and introduced two respondents that submitted redevelopment proposals.   Bill Waterman, Project Manager for Endeavor Properties, presented a proposal for utilizing the former Civic Arena facility as an exposition center.  Gary Niethammer, of Wilcox Engineering, spoke regarding the exposition center’s parking, drainage and permafrost issues. 

Gary Bartow and Kevin Roeder, partners for the Villas at Central Park project, presented a proposal for utilizing the former Civic Arena facility as a senior housing facility.

Eric Wegner, representative with Ayre/Rhinehart Realtors, spoke in support of the Endeavor Properties project.  

Doris Lasich, 1610 State Street, encouraged the City’s investment in Central Park to make it a location for free recreation as it borders many low-income neighborhoods and youth in that area need a place for low or no-cost recreation.  She encouraged City Council to retain the park and reinvest in it.

John McMahon, a Larkin Township resident residing at 2707 N. Sturgeon Road, encouraged Council to utilize the Civic Arena building as a high-tech business incubator.

Vicki Gillespie, a neighbor to Central Park and a local real estate agent, inquired as to whether the Villa’s project was in competition with the City’s senior housing facilities.  She stated that demolition of the Civic Arena would provide for more green space in this area; with more young families moving into the Central Park neighborhoods improving the park would be ideal.

Dan Veresh, 515 E. Nelson, encouraged City Council to improve Central Park.  He felt that the demolition of the former Civic Arena would bring more green space to the park which would benefit the younger families moving into the area.

Amy Ware, 2020 Ashman Street, stated she and her family use Central Park often and would like more recreational opportunities in the park.  She opposed the park being sold for private use.

Beth Martin, Harrison Street, shared several suggestions on park-related activities that could be implemented in Central Park.  She stated if the City can’t utilize the Civic Arena building, it should be torn down and the green space utilized to improve Central Park.

John Klele, 2120 Jefferson Avenue, stated his family grew up using the Civic Arena and Central Park pool.  He stated the biggest concerns of the neighborhood are litter, traffic and noise.  He expressed concern the exposition center would not help to alleviate the concerns of the neighborhood.  He stated the senior center would be more in line with the neighborhood and the primary concerns of the neighborhood should be a major factor in the final decision.

Wilson Coomer, 223 E. Collins Street, would like to see Central Park pool reopened and the Civic Arena property restored for park purposes.

Sam McCutcheon, 1005 North Street, stated that exhibitions at the Civic Arena always generated too much traffic and he expects if the exposition center proposal were implemented more of the same would happen.  He stated he would like to see the Civic Arena area restored to parkland.

Richard McCreadie, 2700 Washington, stated he supports the process the Council is following in deciding what to do with the Civic Arena building.  He encouraged Council to sell the Civic Arena if the building can be utilized by the private sector.

Dottie Lengerman, 405 W. Nelson Street and a member of the Parks and Recreation Commission, stated the two proposals are good however; she questioned the need to use this land for those projects.

Drew Talbot, 2404 Ashman Street, stated there are several parks located within walking distance of Central Park.  He encouraged Council to not demolish the building in favor of green space, but instead, to utilize or sell the facility and use the proceeds to reinvest in the remaining Central Park area.

Bill Waterman, Endeavor Properties, stated he owns two homes and 11 apartments within blocks of the Civic Arena structure.  He stated he knows the area and is interested in investing in this part of town and his project would be a good neighbor to this area.

The following resolution was then offered by Councilman McKeag and seconded by Councilman Myers:

 

WHEREAS, on August 22, 2005 the Midland City Council received and filed a report on the potential use of the Midland Civic Arena; and

WHEREAS, Council requested that the community be provided an opportunity to investigate and produce redevelopment proposals for the Arena; and

WHEREAS, a Request for Proposals was utilized to solicit, quantify, and evaluate interest in such redevelopment projects; and

WHEREAS, responses to the Request for Proposals were due on February 7, 2006; and

WHEREAS, on February 20, 2006 the Midland City Council received proposals from Endeavor Properties and The Villas at Central Park, LLC; and

WHEREAS, residents within 300’ of the Civic Arena property have been notified of the presentation date of March 20, 2006; now therefore

RESOLVED, that having received formal presentations of the proposals, the City Council hereby schedules this matter for deliberation on April 10, 2006.  (Motion ADOPTED.)

 

City Council took a recess from 9:25 p.m. until 9:35 p.m.

 

ARBOR DAY

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz:

 

RESOLVED, that the Mayor is authorized to issue the attached proclamation designating April 28, 2006, as Arbor Day in Midland.  (Motion ADOPTED.)

 

2005-06 GENERAL FUND BUDGET AMENDMENT

Assistant City Engineer Bradd Maki presented a resolution to amend the 2005-06 General Fund budget to recognize an unanticipated refund from a prior-year construction project and to increase appropriations to transfer the additional funds to the General Construction Fund.  A public hearing opened at 10:20 p.m., recognizing no public comments, the hearing closed at 10:20 p.m.  The following resolution was then offered by Councilman McKeag and seconded by Councilman Rokosz:

 

RESOLVED, that in accord with Section 5.11 and 11.6 of the Charter of the City of Midland, and after giving proper legal notice, and having conducted a public hearing on March 20, 2006, the General Fund’s 2005-06 budget shall be amended to recognize an unanticipated refund from a prior-year construction project in the amount of $22,600, and to increase appropriations by the same to transfer additional funds to the General Construction Fund.  (Motion ADOPTED.)

 

PUBLIC COMMENTS

Laurie Johnson, Avalon Drive, spoke regarding the Chapel/Jefferson intersection improvements, stating she is a substitute crossing guard and wanted City Council to see the safety apparel worn by the crossing guards.

 

RECREATION PROGRAMS – FEE AMENDMENTS

Director of Public Services Martin McGuire presented information on three ordinances to amend fees for various recreation programs.  Jenny Jossi, 5316 Gardenbrook, spoke in opposition to the golf rate increase.  Paul Robert, 5901 Woodcliff Drive, opposed the increases to pass holder play and encouraged better marketing and alternative pricing structures to help increase revenues at the golf course.  John Jossi, 5316 Gardenbrook, opposed pass holder increases and encouraged the golf course to look at increasing volumes and cutting costs.  Paul Handt, 5101 Highridge Court, stated the number of pass holders over the past four years has decreased by 10.  He opposes the increase in pass holder play.  The following three ordinance amendments were then presented for consideration:

 

GOLF COURSE FEES

The following ordinance amending Golf Course fees was offered by Councilman McKeag and seconded by Councilman Rokosz:

 

ORDINANCE NO. 1613

AN ORDINANCE TO AMEND THE CODE OF ORDINANCES OF THE CITY OF MIDLAND, MICHIGAN, BY AMENDING SECTION 21-71 OF DIVISION 2 OF ARTICLE II OF CHAPTER 21 THEREOF.

The City of Midland Ordains:

Section 1.        Section 21-71 of Division 2 of Article II of Chapter 21 is amended to read as follows:

Sec. 21-71.  Golf Course Fees

The fees for golfing privileges at the Currie Municipal Golf Course are as follows:

Currie East Municipal Golf Course

9-hole rate

 

 

     Regular weekday

 

$11.50  per play

     Regular weekend

 

$12.50  per play

     Senior & Youth weekday (7:00 a.m. – 3:00 p.m.)

 

$  8.00  per play

18-hole rate

 

 

     Regular weekday

 

$20.00  per play

     Regular weekend

 

$23.00  per play

     Senior & Youth weekday (7:00 a.m. – 3:00 p.m.)

 

$13.00  per play

Twilight golf rate

 

 

(after 6:00 p.m. before Memorial Day & after Labor Day)

 

$  7.50  per play

(after 7:00 p.m. June – August)

 

 

Winter rate

 

 

(November 1 – March 1)

 

$  5.00 per play

Lunch Time Special (5-hole: 11:00 a.m. – 1.00 p.m. M-Th)

 

$  7.00 per play

Currie West Municipal Golf Course

9-hole rate

 

 

     Regular weekday

 

$13.50  per play

     Regular weekend

 

$17.50  per play

     Senior & Youth weekday (7:00 a.m. – 3:00 p.m.)

 

$  9.50  per play

18-hole rate

 

 

     Regular weekday

 

$22.00  per play          

     Regular weekend

 

$30.00  per play

     Weekend after 2:00 p.m.

 

$24.00  per play

     Senior & Youth weekday (7:00 a.m. – 3:00 p.m.)

 

$15.50  per play

Twilight golf rate

 

 

(after 6:00 p.m. before Memorial Day & after Labor Day)

 

$  9.00  per play

(after 7:00 p.m. June – August)

 

 

Winter rate

 

 

(November 1 – March 1)

 

$  5.00  per play

Lunch Time Special (5-hole: 11:00 a.m. – 1.00 p.m. M-Th)

 

$  7.00  per play

Currie East and Currie West Municipal Golf Courses

Unlimited play

 

 

     Single season pass

 

$715.00   per pass

     Double season pass

 

$1165.00 per pass

Restricted play (unlimited East Course play, weekdays and after 2:00 p.m. weekends on West Course)

 

 

     Single season pass

 

$650.00   per pass

     Double season pass

 

$1060.00 per pass

Senior & Youth unlimited play

 

 

     Single season pass

 

$635.00   per pass

     Double season pass

 

$1035.00 per pass

Senior & Youth restricted play  (unlimited East Course play, weekdays and after 2:00 p.m. weekends on West Course)

 

 

     Single season pass

 

$575.00  per pass

     Double season pass

 

$940.00  per pass

Senior & Youth limited play (9 holes weekdays before 3:00 p.m. with differential for non-discounted times)

 

 

     Single season pass

 

$440.00  per pass

     Double season pass

 

$725.00  per pass

Family pass – additional family member from same household

 

$410.00  per pass

Trail Fee (private carts when owner or member of immediate family is present)

 

 

     Season pass

 

$220.00 per pass

     Daily pass

 

$    5.00 per pass

Differential rates for Senior & Youth limited pass

Currie East Municipal Golf Course

9 hole rate

 

 

     Weekday

 

$  3.50 per play

     Weekend

 

$  4.50 per play

18 hole rate

 

 

     Weekday

 

$  7.00 per play

     Weekend

 

$10.00 per play

Currie West Municipal Golf Course

9 hole rate

 

 

     Weekday

 

$  4.00 per play

     Weekend

 

$  8.00 per play

18 hole rate

 

 

     Weekday

 

$  6.50 per play

     Weekend

 

$14.50 per play

Par 3 – Regular

 

$6.50  per play

Par 3 – Senior and Youth

 

$4.50  per play

20-play pass (9 holes) – Weekday only

 

$220.00 per pass

 


Note:  Season Pass rates will remain in effect for the 2007 season if purchased before               

           December 31, 2006.

Exception:  In order to fairly compete with non-municipal courses for golf outings, the Director of Public Services is authorized with the approval of the City Manager to reduce these fees on a discretionary basis for golf outings having a minimum of 40 golfers and to adjust fees in April and after September 18 if appropriate.

Section 2.        This Ordinance shall take effect upon publication.  (Ordinance ADOPTED.  Yeas:  Adams, Johnson, McKeag, Rokosz   Nays:  Myers)

 

SWIMMING POOL FEES

The following ordinance amending Swimming Pool fees was offered by Councilman McKeag and seconded by Councilman Rokosz:

 

ORDINANCE NO. 1614

AN ORDINANCE TO AMEND THE CODE OF ORDINANCES OF THE CITY OF MIDLAND, MICHIGAN, BY AMENDING SECTION 21-72 OF DIVISION 3 OF ARTICLE II OF CHAPTER 21 THEREOF.

The City of Midland Ordains:

Section 1.        Section 21-72 of Division 3 of Article II of Chapter 21 is amended to read as follows:

Sec. 21-72.  Swimming pool fees

      The fees for use of the city’s swimming pools are as follows:

 (1)

Public Swimming – Adult

$     3.00

Per session

 

Public Swimming – Youth & Senior

$     2.00

Per session

(2)

Limited Pass – 15 Admissions, Adult

$   35.00

Per pass

 

Limited Pass – 15 Admissions, Youth

$   25.00

Per pass

(3)*

Swimming Lessons

$   30.00

Per session

(4)

Individual Swim Pass, unlimited use – Adult

$   75.00

Per pass

 

Individual Swim Pass, unlimited use – Youth

$   60.00

Per pass

(5)

Family Swim Pass – 2 members

$ 110.00

Per pass

(6)

Family Swim Pass – each additional member

$   25.00

Per member

(7)

Family Swim Pass – maximum per family

$ 160.00

Per pass

(8)

Competitive Swim Pool Rental – per lane

$   20.00

Per hour

       * THERE SHALL BE A $10.00 SERVICE FEE FOR REFUNDS.

Section 2.        This Ordinance shall take effect upon publication. (Ordinance ADOPTED.  Yeas:  Adams, Johnson, McKeag, Rokosz   Nays:  Myers)

 

GENERAL RECREATION FEES

The following ordinance amending General Recreation fees was offered by Councilman McKeag and seconded by Councilman Rokosz:

 

ORDINANCE NO. 1615

AN ORDINANCE TO AMEND THE CODE OF ORDINANCES OF THE CITY OF MIDLAND, MICHIGAN, BY AMENDING SECTION 21-73 OF DIVISION 4 OF ARTICLE II OF CHAPTER 21 THEREOF.

The City of Midland Ordains:

Section 1.        Section 21-73 of  Division 4 of Article II of Chapter 21 is amended to read as follows:

Sec. 21-73.  General recreation fees

 (1)

Adult softball player

$  18.00

per player

(2)

Adult softball player (2nd team)

$  18.00

per player

(3)

Adult softball player - Fall League

$    5.00

per player

(4)

Each softball team in individual tournaments

$  20.00

per team

(5)

Youth softball player

$    5.00

per player

(6)

Rugby player

$    6.00

per player

(7)

Ski rental (each 2 hours or part thereof)

$    6.00

per hour

(8)

Toboggan rental (per hour two-hour maximum)      

$    4.00

per hour

(9)

Chalet building rental (2 hour minimum)

$  30.00

per hour

 

After 2 hour minimum

$  20.00

per hour

(10)

Currie West Clubhouse rental (2 hour minimum)

$  50.00

per hour

 

After 2 hour minimum                                            

$  35.00

per hour

(11)

Picnic kit deposit

$  15.00

per kit

(12)

Summer play program (entire 8 week program)

no charge

 

(13)

Summer play program (per day charge)

no charge

 

(14)*

Picnic shelter reservations

 

 

 

Emerson A-1, Emerson E

$  20.00

per use

 

Plymouth A (south), A (north), B-2, B-3

$  20.00

per use

 

Barstow Woods

$  20.00

per use

 

Stratford Woods

$  20.00

per use

 

Chippewassee

$  20.00

per use

 

Emerson D

$  40.00

per use

 

Plymouth A (entire shelter)

$  50.00

per use

 

Unsheltered areas

$  10.00

per use

 

Addition of a canopy

$  20.00

per use

 

Delivery of picnic tables (up to 10 tables)

$  20.00

per use

 

Additional tables (if available)

$    3.00

per table

     *Note:  Fees paid for shelter reservations are non-refundable.

      Exceptions to (14) Picnic shelter reservation fees are as follows:

       a) Donors of shelters shall be allowed one rent free use per year in

           the respective donated structure.

       b) Daytime reservations which begin after 8:00 a.m. and end before 3:00 p.m.

           Monday – Friday in May and June are exempt from fees.

Section 2.        This Ordinance shall take effect upon publication.  (Ordinance ADOPTED.  Yeas:  Adams, Johnson, McKeag, Rokosz   Nays:  Myers)

 

RECOMMENDED SAFETY IMPROVEMENTS – CHAPEL AND JEFFERSON

City Engineer Brian McManus presented a report on recommended safety improvements at the intersection of Chapel Lane and Jefferson Avenue.  Ryan Ruszala, 1314 Bayliss Street, stated he works in the area of Chapel and Jefferson and a light is not necessary at this intersection and may cause further driver frustration on an already traffic-heavy street.  Councilman Myers moved, seconded by Councilman McKeag, the original resolution for consideration.  Following a Council discussion the following resolution to table action was then offered by Councilman Johnson and seconded by Councilman Myers:

 

WHEREAS, a report has been received from the City Engineer indicating that the City’s professional traffic engineer Reid, Cool, and Michalski has reviewed information related to the recent vehicle and pedestrian accident at Jefferson Avenue and Chapel Lane on March 8, 2006; and

WHEREAS, the report indicates that two middle school students were seriously injured after a vehicle disobeyed a crossing guard stop sign; and

WHEREAS, the City’s professional traffic engineer has reviewed two alternatives to improve pedestrian safety, including the installation of a traffic signal and installation of pedestrian flashing beacons above existing advance pedestrian crossing signs; and

WHEREAS, the City’s professional traffic engineer has recommended that the City Council proceed immediately with the installation of pedestrian flashing beacons for both northbound and southbound directions that are timed to flash in a yellow color at designated student crossing times; now therefore

RESOLVED, that the City Council hereby tables action on the recommended safety improvements at Chapel Lane and Jefferson Avenue until April 10, 2006.  (Motion ADOPTED.)

 

REAPPOINTMENTS OF INCUMBENTS – BOARDS & COMMISSIONS

City Clerk/Community Relations Director Selina Tisdale presented a report on expiring terms of boards and commissions members and detailed the reappointment process.  The following resolution was offered by Councilman McKeag and seconded by Councilman Myers:

 

WHEREAS, the city staff has contacted all boards and commissions members whose terms expire June 30, 2006, to confirm their interest in being reappointed and has provided City Council with said information; now therefore

RESOLVED, that the City Council hereby reappoints the following incumbents to the following boards and commissions effective July 1, 2006 for three (3) year terms ending June 30, 2009:

Matt Janson                     Aviation Advisory Commission, pilot representative

Richard Siemer               Aviation Advisory Commission, pilot representative

Nathaniel Woodruff         Aviation Advisory Commission, citizen at large

Herbert Scogg                 Board of Review, citizen at large

Linda Malekadeli              Cable Access Advisory Commission, MCTV access user

Mary Laforet                    Dial-A-Ride Advisory Commission, handicap representative

Donna Swain                  Dial-A-Ride Advisory Commission, citizen at large

Stu Bush                         Library Board, citizen at large

George Biltz                    MBS International Airport Commission, citizen at large

Roger Mead                    Planning Commission, citizen at large

Daniel Kozakiewicz        Planning Commission, citizen at large

Patrick Sandow               Sewer District Board of Appeals, citizen at large

; and

RESOLVED FURTHER, that city staff is directed to begin disseminating information regarding the remaining boards and commissions vacancies.  (Motion ADOPTED.)

 

SAG-MID MUNICIPAL WATER SUPPLY CORP 2006 REVENUE BONDS

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz:

WHEREAS, the City of Midland, Michigan (the “City”) is a constituent member of the Saginaw-Midland Municipal Water Supply Corporation (the “Corporation”) and an obligated party in connection with the issuance of the Corporation’s Water Supply System Revenue Bonds, Series 2006 (Limited Tax General Obligation) (the “Bonds”).

AND WHEREAS, it is necessary for the City to undertake to provide continuing annual disclosure respecting the Bonds to order to enable the Corporation to offer its Bonds for public sale.

NOW THEREFORE BE IT RESOLVED the the City covenants and agrees for the benefit of the bondholders as follows:

1.         In order to enable the underwriter of the Bonds to comply with the requirements of Rule 15c2-12 promulgated by the Securities and Exchange Commission, the City hereby agrees to undertake Continuing Disclosure respecting the Bonds.  Pursuant to the terms of the Continuing Disclosure Undertaking, the City will provide, or cause to be provided, (i) certain annual financial information and operating data, including audited financial statements for the preceding fiscal year, (ii) timely notice of the occurrence of certain material events with respect to the Bonds, and (iii) timely notice of a failure by the City to provide the required annual financial information on or before the date required in the Continuing Disclosure Undertaking.  The City’s Director of Fiscal Services be and is hereby authorized to execute such Continuing Disclosure Undertaking on behalf of the City in such form as he shall, in consultation with bond counsel, determine to be appropriate.

2.         This resolution shall be effective immediately upon adoption.  All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same hereby are rescinded.  (Motion ADOPTED.)

 

2005 SAG-MID MUNICIPAL WATER SUPPLY CORP ANNUAL REPORT

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz:

 

RESOLVED, that the Saginaw-Midland Municipal Water Supply Corporation 2005 Annual Report be received and filed in the office of the City Clerk.  (Motion ADOPTED.)

 

MICHIGAN ICE SOFTBALL TEAM - REQUEST TO USE CURRIE STADIUM

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz:

 

WHEREAS, the Michigan Ice Women’s Professional Softball Team has expressed interest in playing home games in Midland; and

WHEREAS, the Ice has requested the following:

1.      Use of Currie Stadium on the evenings of June 15-18, June 22-25, June 30-July 3, and July 6-9.

2.      The right to charge admission not to exceed $5.00 per person.

3.      The right to sell and display advertising.

4.      The right to sell merchandise and programs; and

WHEREAS, the Ice has agreed to pay to the City $0.25 per ticket sold as a rental fee; and

WHEREAS, the Parks and Recreation commission at their meeting of March 7, 2006, unanimously recommended the request be granted; now therefore

RESOLVED, that the City Council grants the request of the Michigan Ice as recommended by the Parks and Recreation commission.  (Motion ADOPTED.)

 

TRIDGE RESTAINING

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz:

 

WHEREAS, the Tridge requires staining approximately every five years; and

WHEREAS, the Tridge was last restained in 2001; and

WHEREAS, the Midland Area Community Foundation holds a “Tridge Endowment Fund” for this and other maintenance functions connected with the Tridge; and

WHEREAS, the Midland Area Community Foundation has agreed to donate $52,684 to the City for the purpose of restaining the Tridge and performing other related maintenance; and

WHEREAS, the City received bids for restaining the Tridge, the lowest of which was in the amount of $49,684 from Thermico of Midland; now therefore

RESOLVED, that the City Council hereby accepts the gift of $52,684 from the Midland Area Community Foundation; and

RESOLVED FURTHER, that the bid of Thermico in the amount of $49,684 for restaining the Tridge is accepted and the Purchasing Agent is authorized to issue a purchase order.  (Motion ADOPTED.)

 


EXERCISE EQUIPMENT – FIRE DEPARTMENT

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz: 

 

WHEREAS, on February 7, 2006 bids were received for purchase of exercise equipment for the fire department; and

WHEREAS, Fitness Things, Inc. submitted the lowest, compliant bid for the specified items; and

WHEREAS, the bid submitted is within the budget for purchasing the specified equipment; now therefore

RESOLVED, that the City Council authorizes the Purchasing Agent to issue a Purchase Order in the amount of $50,975.31 to Fitness Things, Inc., the lowest responsive, responsible vendor, for purchase of the required equipment.  (Motion ADOPTED.)

 

RADIO READ DEVICES – WATER DISTRIBUTION

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz:

 

WHEREAS, city residents and businesses are billed quarterly for water and sewer usage, and the area along Isabella Road (M-20) from Currie Parkway west to Meridian Road has continuous heavy traffic traveling at high speeds, which is particularly dangerous for meter reading staff that have to pull off and back on to M-20 while reading customer meters in that area; and

WHEREAS, technology today allows radio read devices (Meter Transceiver Units or MXU’s) to read meters from a moving vehicle carrying a laptop, without slowing down or turning off into each driveway to read the meter; and

WHEREAS, 140 MXU’s are needed to be installed at a per unit cost of $165.00 (total order of $23,100) to more safely and quickly read customer meters along M-20; and

WHEREAS, the MXU’s need to be compatible with the existing Invensys meters, and as the regional supplier, Etna Supply Company of Grand Rapids, Michigan is the sole source for these devices; and

WHEREAS, funding for meters and accessories is provided through Inventory Account #591-0000-091.13-31; now therefore

RESOLVED, that sealed proposals are hereby waived as impractical, in accord with Sec. 2-18 of the Code of Ordinances, and a purchase order in the amount of $23,100 is authorized to Etna Supply Company of Grand Rapids, Michigan for the purchase of 140 Meter Transceiver Units to be installed to more safely and quickly read customer meters along Isabella Road (M-20).  (Motion ADOPTED.)

 

WATER METER PURCHASE

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz:

 

WHEREAS, the City’s Water Distribution Department periodically purchases brass meters of various sizes, with associated accessories to measure customer water usage; and

WHEREAS, bids for water meters and accessories were last approved by Council in July 2004, and Etna Supply Company of Grand Rapids, Michigan was approved as the supplier for up to one year; and

WHEREAS, in November 2005 Etna agreed to extend the 2004 bid prices for a one-time purchase of up to $25,000 for meters and associated accessories, and Council authorized the purchase; and

WHEREAS, the vendor inadvertently shipped a duplicate order a couple months following the November approved order, and to avoid having to restock the inventory Etna has agreed to extend the 2004 bid prices again for water meters and accessories up to $25,000; and

WHEREAS, staff is confident that the July 2004 prices are lower than what can be obtained if we were to bid the same inventory items today because prices of raw materials have continued to rise; and

WHEREAS, in anticipation of providing meters for the upcoming system expansions in Mills and Larkin Townships, the additional inventory is likely to be consumed in this calendar year; and

WHEREAS, funding for meters and accessories is provided through Inventory Account #591-0000-091.13-31; now therefore

RESOLVED, that sealed proposals are hereby waived as impractical, in accord with Sec. 2-18 of the Code of Ordinances, and a purchase order in the amount of $25,000 is authorized to Etna Supply Company of Grand Rapids, Michigan for the purchase of water meters and accessories.  (Motion ADOPTED.)

 

COMPOST WINDROW TURNER - LANDFILL

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz:

 

WHEREAS, sealed bids for the purchase of a Compost Windrow Turner, Bid No. 2915, have been advertised and received in accord with Section 2-18 of the Midland Code of Ordinances; and

WHEREAS, the low bid Scarab 18BD/JD525/2WD offered by Scarab Manufacturing and Leasing, L.P. has been determined to be suitable for vastly improving the efficiency and effectiveness of processing compost; and

WHEREAS, the current Landfill fiscal year budget contains funding for purchase of the windrow turner in account #517-9120-912.97-25; now therefore

RESOLVED, that the low bid from Scarab Manufacturing and Leasing, L.P. of White Deer, Texas in the amount of $240,850.00 is accepted and a purchase order for the purchase of a Scarab compost windrow turner is authorized.  (Motion ADOPTED.)

 

GRIT BUILDING REHABILITATION – WASTEWATER

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz:

 

WHEREAS, the wastewater plant’s grit building is the headworks of the treatment process, and it is subjected to hydrogen sulfide (H2S), which is a corrosive acid created from the decomposition of sewage; and

WHEREAS, wastewater staff have identified deterioration of the concrete in and around the grit building's weir and effluent troughs; and

WHEREAS, sealed bids for Bid No. 2920, Weir & Flow Channel Rehab have been advertised and received in accord with Section 2-18 of the Midland Code of Ordinances; and

WHEREAS, staff has reviewed the bid and determined that the low bid submitted by Advanced Underground of Westland, Michigan in the amount of $23,382 meets the City’s requirements; and

WHEREAS, funding for this work is available in the 2005/06 Wastewater fund account 590-9120-912.97-20 - Capital Outlay/ Building and Additions; now therefore

RESOLVED, that the proposal submitted by Advanced Underground of Westland, Michigan in the amount of $23,382 is hereby accepted and a purchase order is authorized in that amount; and

RESOLVED FURTHER, the City Manager has the authority to approve change orders modifying or altering this purchase order in an aggregate amount not to exceed $5,000.  (Motion ADOPTED.)

 


GOLF PROFESSIONAL CONTRACT

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz:

 

WHEREAS, the Parks and Recreation Department has traditionally retained the services of a Golf Professional to operate the program portion of the Currie Municipal Golf Courses; and

WHEREAS, D. Scott Downey has served as head Golf Professional under a contract with the City for twenty-two years; and

WHEREAS, the City staff and Downey have renegotiated a new agreement; and

WHEREAS, the agreement as drafted by the City Attorney was unanimously recommended to City Council by the Parks and Recreation Commission at their meeting of March 7, 2006; now therefore

RESOLVED, that the Mayor and City Clerk are hereby authorized to execute an agreement with D. Scott Downey for services as a Golf Professional.  (Motion ADOPTED.)

 

BARSTOW AIRPORT SERVICES CONTRACT

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz:

 

WHEREAS, a report has been received from the City Engineer indicating that proposals were received for contract operations at Barstow Airport; and

WHEREAS, the proposals were reviewed by a committee of City Staff and aviation interests; and

WHEREAS, the Barstow Aviation Commission has recommended that the City Council enter into a contract with Quality Aviation Services of Hastings, Michigan at their March 16, 2006 meeting; and

WHEREAS, said contract will  be for two years with options for extending an additional three years; now therefore

RESOLVED, that the City Council accepts the proposal submitted by Quality Aviation Services in accordance with the fee proposal of $68,000 and authorizes the City Attorney to draft a contract in accordance with the bid specifications and proposal received and submit it to the Mayor and City Clerk for signature.  (Motion ADOPTED.)

 

2006 CAPITOL DRIVE RECONSTRUCTION AND WATER MAIN REPLACEMENT

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz:

 

WHEREAS, sealed proposals have been advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the street reconstruction and water main replacement on Capitol Drive from Jefferson Avenue to Buchanan Drive; and

WHEREAS, funding for this project is provided by the Local Street Fund and Water Fund; now therefore

RESOLVED, that the low sealed proposal submitted by Pat’s Gradall Service, Inc. of Midland, Michigan, for the "2006 Capitol Drive Reconstruction and Water Main Replacement; Contract No. 6", in the indicated amount of $338,317.00, based upon City estimated quantities is hereby accepted and the Mayor and the City Clerk are authorized to execute a contract therefore in accord with the proposal and the City's specifications; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders modifying or altering this contract in an aggregate amount not to exceed $20,000.  (Motion ADOPTED.)

 


2006 PAVEMENT MARKING PROGRAM

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz:

 

WHEREAS, sealed proposals have been advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the annual pavement marking of major streets; and

WHEREAS, sufficient funding for this project is provided by the Major Street Fund; now therefore

RESOLVED, that the sealed proposal submitted by Clark Highway Services, Inc. of Lake City, Michigan, for the "2006 Pavement Marking Program; Contract No. 16", in the indicated amount of $35,802.00, based upon City estimated quantities is hereby accepted and the Mayor and the City Clerk are authorized to execute a contract therefore in accord with the proposal and the City's specifications; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders modifying this contract in an aggregate amount not to exceed $5,000, if sufficient funding exists.  (Motion ADOPTED.)

 

PURCHASE ORDER INCREASE – YEAR-END ACCOUNTING SERVICES

The following resolution was offered by Councilman Myers and seconded by Councilman Rokosz: 

 

WHEREAS, the City of Midland contracted with Plante and Moran to conduct its annual financial and compliance audit for the year ended June 30, 2005; and

WHEREAS, certain events occurred during this process that were outside of the planned scope of year-end and audit procedures; and

WHEREAS, these events caused Plante and Moran to spend additional time in order to complete the City of Midland’s June 30, 2005 annual financial and compliance audits; and

WHEREAS, the cost of this additional time is $10,745; the City Manager has approved $5,000 and the remaining $5,745 requires City Council approval; and

WHEREAS, there is sufficient funding in the Finance Department’s 2005-06 budget to pay the additional charges; now therefore

RESOLVED, that purchase order #19286 to Plante and Moran, for payment of year-end accounting services be increased by $5,745 to $64,545 to provide funding for additional procedures performed in connection with fiscal year 2005.  (Motion ADOPTED.)

 

NEW BUSINESS

Mayor Johnson made a presentation and led a Council discussion on the boards and commissions attendance policy.

 

Being no further business the meeting adjourned at 11:30 p.m.

 

 

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            Selina Tisdale, City Clerk