July 10, 2006

 

A regular meeting of the City Council was held on Monday, July 10, 2006, at 7:00 p.m. in the Council Chambers of City Hall.  Mayor Pro Tem Myers presided.  The Pledge of Allegiance to the Flag was recited in unison.

 

Councilmen present:

Thomas Adams, Hollis McKeag, James Myers, Joseph Rokosz

Councilmen absent:

Bruce Johnson

 

MINUTES

Approval of the minutes of the June 6, 2006 special and June 26, 2006 regular meetings was offered by Councilman McKeag and seconded by Councilman Adams.  (Motion ADOPTED.)

 

2006 SIDEWALK IMPROVEMENT SPECIAL ASSESSMENT ROLL

City Assessor Reid Duford introduced the 2006 Sidewalk Improvement Special Assessment District.  A public hearing on the special assessment roll opened at 7:05 p.m.  Fay Wood, 3501 Bay City Road, spoke in support of the construction of sidewalks in the Midland community.  The public hearing closed at 7:07 p.m.  The following resolution was then offered by Councilman Adams and seconded by Councilman Rokosz:

 

WHEREAS, pursuant to due notice to all interested parties the City Council has duly met and reviewed the proposed Special Assessments to be assessed and levied in the Special Assessment Roll, prepared by the City Assessor to provide such part of the cost of certain sidewalk improvements on the "2006 SIDEWALK IMPROVEMENT SPECIAL ASSESSMENT DISTRICT", as heretofore established, as should be paid upon the property therein especially benefited and has heard and considered all objections made to said Assessment and has made such corrections in said Roll as in its judgment ought to be made, and the City Assessor being present at said hearing; now therefore

RESOLVED, that the City Council does hereby determine that it is satisfied with said Special Assessment Roll; and

RESOLVED FURTHER, that the City Council does hereby determine that said assessments are in proportion to benefits received; and

RESOLVED FURTHER, that said Special Assessment Roll be and the same is hereby approved and confirmed in all respects, in the amount of $13,056.00 and that the total estimated cost of said improvements is $21,999.00, and the City at large cost is $8,943.00; and

RESOLVED FURTHER, that the amount of said roll shall be divided into five annual installments with interest, one of which is to be collected during the year of 2007, and one during each succeeding year for four years thereafter provided, however, that pursuant to Chapter 20 of the Code of Ordinances, each taxpayer shall have the opportunity of paying said assessment in full without interest or penalty within thirty days from the date of notification to pay the same; and

RESOLVED FURTHER, that the said roll shall be filed in the Office of the City Clerk, and the Clerk is hereby directed to endorse on said roll the date of confirmation, and that said Clerk is hereby directed to attach the warrant to a certified copy within ten days, therein commanding the City Assessor to spread the various sums and amounts appearing therein on a Special Assessment Roll or upon the General Tax Roll of the City for the full amount or in annual installments as directed by the Council; and

RESOLVED FURTHER, that the City Treasurer shall notify by mail each property owner on said roll that said roll has been filed, stating the amount assessed, that said property owner shall have thirty days from the date of such notification to pay said assessment in full and without interest or penalty, and that payments made thereafter shall be divided into five equal annual installments bearing the interest rate of 5.5 percent; and

RESOLVED FURTHER, that upon the expiration of said thirty day period the roll shall be closed for collection by the City Treasurer and forwarded to the City Assessor for spreading said Roll on all unpaid assessments on the basis of five annual installments with interest.  (Motion ADOPTED.)

 

2006 SIDEWALK IMPROVEMENT PROGRAM; CONTRACT NO. 17

City Engineer Brian McManus introduced information on the 2006 Sidewalk Improvement Program; Contract No. 17.  A public hearing opened at 7:15 p.m., recognizing no public comments, the hearing closed at 7:15 p.m.  The following resolution was offered by Councilman McKeag and seconded by Councilman Rokosz:

 

WHEREAS, sealed proposals have been advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the installation of sidewalks at various locations within the City of Midland; and

WHEREAS, funding for the 2006 Sidewalk Improvement Program is provided by the General Fund and Special Assessments; now therefore

RESOLVED, that the low sealed proposal submitted by JKS, Inc. of Midland, Michigan, for the "2006 Sidewalk Improvement Program; Contract No. 17", in the indicated amount of $23,504.00, based upon City estimated quantities is hereby accepted and the Mayor and the City Clerk are authorized to execute a contract therefore in accord with the proposal and the City's specifications; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders modifying or altering this contract in an aggregate amount not to exceed $20,000.  (Motion ADOPTED.)

 

PUBLIC COMMENTS

Congressional Candidate Michael Huckleberry of Greenville, Michigan spoke regarding his candidacy for the 4th District U.S. Congress.

M. Kent Stockstill, Midland, spoke in support of Michael Huckleberry.

Fay Wood, 3501 Bay City Road, spoke regarding the nuisance of lawn sprinklers that interfere with persons walking or riding bikes on City sidewalks.  She also spoke regarding shrubs that encroach on sidewalks and interfere with the clear vision of pedestrians and motorists.

 

CIVIC ARENA FEES – ORDINANCE AMENDMENT

Department of Public Services Director Martin McGuire presented an ordinance to amend Civic Arena Fees.  Introduction and first reading of the following ordinance amendment was then offered by Councilman McKeag and seconded by Councilman Rokosz:

 

ORDINANCE NO. _______

AN ORDINANCE TO AMEND THE CODE OF ORDINANCES OF THE CITY OF MIDLAND, MICHIGAN, BY AMENDING SECTION 21-70 OF DIVISION 1 OF ARTICLE II OF CHAPTER 21 THEREOF.

The City of Midland Ordains:

Section 1.        Section 21-70 of Division 1 of Article II of Chapter 21 is amended to read as follows:

Sec. 21-70.  Civic Arena Fees

      The fees for use of the Civic Arena and its facilities are as follows:

(1)

Individual Ice Skaters

$       3.00

 

per session

(2)

Skating Pass (25 admissions)

$     65.00

 

per pass

(3)

Skate Rental

$       2.00

 

per session

(4)

Rink Rental

$   175.00

 

per hour

(5)

Rink Rental (M-F, 8:00 a.m. 6:00 a.m. – 2:00 p.m.)

$   125.00

 

per hour

(6)

Summer Rink Rental

$   175.00

 

per hour

(7)

Non-Ice Rental (Equivalent to 2 rinks)

$ 2000.00

 

per day

(8)

Non-Ice Rental (Equivalent to 1 rink)

$ 1000.00

 

per day

(9)

Non-Ice Rental (Equivalent to ½ rink)

$   500.00

 

per day

Section 2.        This Ordinance shall take effect on August 1, 2006.  (Motion ADOPTED.  Considered first reading.)

 

CENTRAL PARK PLANS A & B

Department of Public Services Director Martin McGuire presented two plans for possible future development of Central Park.  The following resolution was then offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, the City Council requested that a master plan be developed for Central Park showing options with and without the Villas at Central Park; and

WHEREAS, the Parks and Recreation Commission undertook a public process to develop the plans with the assistance of The Spicer Group; and

WHEREAS, the Parks and Recreation Commission unanimously recommended Central Park Plans A and B attached hereto; now therefore

RESOLVED, that the City Council hereby receives and files Central Park Plans A & B.  (Motion ADOPTED.)

 

PROPOSED PERMANENT STREET CLOSURE POLICY

City Engineer Brian McManus presented a report on the City of Midland Permanent Street Closure Policy for Local Residential Streets.  Lola Hess, 5105 Amberwood Court, spoke regarding the traffic volumes and high rate of speed on Amberwood from the neighboring apartment complexes and her concerns for the safety of the children who live on the street.  She also inquired about recent changes in the Zoning Ordinance that prohibit the placement of single family and multi-family structures in the same vicinity.  Assistant City Manager Jon Lynch responded to the question. 

Ron Williamson, 4912 Amberwood Court, spoke regarding the street closure policy and encouraged Council to decide on the future of Amberwood based on its merits and not for a policy to be put in place.

Mark Siebert, 4904 Goldenwood Drive, spoke of the numerous drivers that have driven into his yard.  He stated the speed bumps that were installed are not good deterrents and encouraged Council to consider the issues surrounding Amberwood and Goldenwood and take action to improve safety in the area.

Liz Shuster, 5006 Goldenwood Drive, inquired as to whether or not Hedgewood Drive would be considered a through-route street and, according to the proposed policy, would these residents be part of the 85% of property owners who must support the petition?

Carol Williamson, 4912 Amberwood Court, inquired about the availability of data that was collected from the Midland Police Department’s observance of the Goldenwood/Amberwood area.

The following resolution was then offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, the City Engineer provided a report reviewing past requests for permanent street closures in local residential neighborhoods; and

WHEREAS, street closure requests have become more apparent in recent years; and

WHEREAS, the City Engineer has presented a policy for considering Local Street closures in residential neighborhoods; now therefore

RESOLVED, that the City Council hereby sets a public hearing for July 24, 2006 at 7:00 p.m. for the purpose of receiving input and comments related to a proposed City of Midland Permanent Street Closure Policy for Local Residential Streets .  (Motion ADOPTED.)

 

ASHMAN CIRCLE PLANNING & REDEVELOPMENT ACTIVITIES REPORT

Assistant City Manager Jon Lynch presented a report on planning and redevelopment activities near the Ashman Circle.  The following resolution was then offered by Councilman McKeag and seconded by Councilman Rokosz:

 

RESOLVED, that the Midland City Council hereby receives and files a report on the planning and redevelopment activity near the Ashman Circle.  (Motion ADOPTED.)

 

HELICOPTER LANDINGS IN CITY OF MIDLAND

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, the Aviation Advisory Commission received a request from the Midland City Council for advice and recommendations regarding helicopter landings in the City of Midland at locations other than designated landing facilities and in non-emergency situations; and

WHEREAS, the Aviation Advisory Commission reviewed existing City Ordinance requirements at their June 6, 2006 meeting; and

WHEREAS, the Aviation Advisory  Commission recommends that  Section 4-22 of the Code of Ordinances - “Off-heliport or helistop helicopter landings” be amended to require City Council approval of  all of those type of helicopter landings; now therefore

RESOLVED, that City Council requests that the City Attorney prepare a revision to the City Ordinance requiring all helicopter landing in accordance with Section 4-22 of the Code of Ordinances have prior permission from City Council.  (Motion ADOPTED.)

 

GEOGRAPHIC INFORMATION SYSTEMS (GIS) IMPLEMENTATION UPDATE REPORT

City Engineer Brian McManus spoke regarding the City’s Geographic Information Systems (GIS) program and then introduced GIS Manager Tony Foisy who presented an updated report on the City’s implementation of GIS and demonstrated the software.  The following resolution was offered by Councilman McKeag and seconded by Councilman Rokosz:

 

WHEREAS, The City Engineer and GIS Manager  presented a report updating the City Council  on the  progress of the City-wide Geographic Information Systems (GIS) Implementation Project; now therefore

RESOLVED, that the GIS Implementation Progress report is hereby received and ordered to be filed with the City Clerk.  (Motion ADOPTED.)

 

ANNEXATION REQUEST – FISHER PROPERTY ACCOUNT

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

RESOLVED, that the City Council of the City of Midland herewith approves the annexation of the following described properties to the City of Midland:

COMMENCING ON THE EAST AND WEST QUARTER (1/4) LINE OF SECTION 36, TOWNSHIP FIFTEEN NORTH (T15N), RANGE ONE EACH (R1E), LINCOLN TOWNSHIP, MIDLAND COUNTY, MICHIGAN, 659.85 FEET EAST OF THE WEST QUARTER (1/4) CORNER OF SAID SECTION 36 FOR THE PLACE OF BEGINNING; RUNNING THENCE SOUTH 330.07 FEET; RUNNING THENCE WEST 659.85 FEET TO THE WEST LINE OF SAID SECTION 36; RUNNING THENCE SOUTH ALONG SAID WEST LINE 125.2 FEET; RUNING THENCE EAST 208 FEET; RUNNING THENCE SOUTH 104 FEET; RUNNING THENCE WEST 208 FEET TO THE WEST LINE OF SAID SECTION 36; RUNNING THENCE SOUTH ALONG SAID WEST LINE 50 FEET; RUNNING THENCE EAST 329.93 FEET; RUNING THENCE SOUTH 396.09 FEET; RUNNING THENCE WEST 329.93 FEET; RUNNING THENCE SOUTH ALONG THE WEST LINE OF SAID SECTION 36 TO THE SOUTH ONE-EIGHTH (1/8) LINE OF SAID SECTION 36; RUNNING THENCE EAST ALONG THE SOUTH ONE-EIGHTH (1/8) LINE OF SAID SECTION 36 TO THE WEST ONE-EIGHTH (1/8) LINE OF SAID SECTION 36; RUNNING THENCE NORTH ALONG SAID WEST ONE-EIGHTH (1/8) LINE TO THE EAST AND WEST QUARTER (1/4) LINE OF SAID SECTION 36; RUNNING THENCE WEST ON THE EAST AND WEST QUARTER (1/4) LINE TO THE PLACE OF BEGINNING.

ALSO COMMENCING AT THE INTERSECTION OF THE EAST LINE OF THE SOUTHWEST QUARTER (SW ¼) OF THE SOUTHWEST QUARTER (SW ¼) OF SAID SECTION 36, AND THE SOUTH LINE OF SAID SECTION 36, THENCE NORTH ON SAID EAST LINE, A DISTANCE OF 20 RODS TO THE POINT OF BEGINNING; THENCE NORTHWESTERLY ALONG THE STATE DRAIN TO THE INTERSECTION OF THE NORTH LINE OF THE SOUTHWEST QUARTER (SW ¼) OF THE SOUTHWEST QUARTER (SW ¼) OF SAID SECTION 36, AND THE WEST LINE OF SAID SECTION 36; THENCE EAST ALONG THE NORTH LINE OF THE SOUTHWEST QUARTER (SW ¼) OF THE SOUTHWEST QUARTER (SW ¼) OF SAID SECTION 36 TO THE EAST LINE OF SAID SOUTHWEST QUARTER (SW ¼) OF THE SOUTHWEST QUARTER (SW ¼) OF SECTION 36; THENCE SOUTH ALONG SAID EAST LINE 60 RODS TO THE POINT OF BEGINNING.  EXCEPTING THEREFROM THAT PARCEL SOLD TO THE STATE OF MICHIGAN FOR HIGHWAY PURPOSES AS SET OUT IN LIBER 238 AT PAGE 459.

pursuant to Section 9(8) of Public Act 279 of the State of Michigan of 1909, as amended {MSA 5.2088;  MCLA 117.9} as a result of a similar petition filed both with the City of Midland and the Township of Lincoln by the property owners which hold 100 percent of the record legal title to said property, and upon which no qualified electors, other than the petitioners, presently reside, with said annexation to the City of Midland to be accomplished upon the passage of a similar resolution by the Township Board of the Township of Lincoln; and

RESOLVED FURTHER, that the Planning Department shall forward a copy of this resolution to the Office of the Great Seal in the Secretary of State’s Office, and the City Clerk shall forward a copy to the Midland County Clerk.  (Motion ADOPTED.)

 

CITY FOREST ESTATES SUBDIVISION

Assistant City Manager Jon Lynch presented information regarding a two-year extension of time for completion of sidewalk in City Forest Estates Subdivision No. 1 and an amendment to the development agreement to remove the construction of a portion of sidewalk on City Forest Estates Drive.  Rob Kinnun, 3410 City Forest Estates Drive, asked for Council approval of sidewalk development extension and the amendment to the development agreement.  The following two resolutions were then presented for consideration:

 

CITY FOREST ESTATES SUBDIVISION NO. 1 SIDEWALK TIME EXTENSION

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, a written request has been received from Robert Kinnun and Roy Wise of Wiskin Developments, Inc., proprietor of City Forest Estates Subdivision No. 1, to extend the period of time to complete the sidewalk within said subdivision; now therefore

RESOLVED, that in accord with Sections 23-80(1) and 23-80(3) of the Code of Ordinances of the City of Midland, the City Council hereby extends the period of time to complete the sidewalk within City Forest Estates Subdivision until January 10, 2008 conditioned upon receipt of a financial guarantee in an amount determined by the City Engineer, valid for a period of one year beyond the date of the required completion of the sidewalk; and

RESOLVED FURTHER, that if a new financial guarantee is not provided by July 24, 2006, Council authorizes staff to use the existing financial guarantee on file to install all remaining sidewalk.  (Motion ADOPTED.)

 

CITY FOREST ESTATES SUBDIVISION DEVELOPMENT AGREEMENT - AMENDMENT

The following resolution was offered by Councilman Adams and seconded by Councilman Rokosz:

 

RESOLVED, that the development agreement for City Forest Estates Subdivision No. 1 is hereby amended to remove the construction of sidewalk on the 178 foot western boundary of lot 1 and remove the requirement for a sidewalk on the unplatted land on the south side of City Forest Estates Drive.  (Motion DENIED.  Yeas:  None  Nays:  Adams, McKeag, Myers, Rokosz)

 

CITY FOREST ESTATES SUBDIVISION NO. 2 SIDEWALK TIME EXTENSION

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, a written request has been received from Robert Kinnun and Roy Wise of Wiskin Developments, Inc., proprietor of City Forest Estates Subdivision No. 2, to extend the period of time to complete the sidewalk within said subdivision; now therefore

RESOLVED, that in accord with Sections 23-80(1) and 23-80(3) of the Code of Ordinances of the City of Midland, the City Council hereby extends the period of time to complete the sidewalk within City Forest Estates Subdivision until April 14, 2008 conditioned upon receipt of a financial guarantee in an amount determined by the City Engineer, valid for a period of one year beyond the date of the required completion of the sidewalk; and

RESOLVED FURTHER, that if a new financial guarantee is not provided by July 24, 2006, Council authorizes staff to use the existing financial guarantee on file to install all remaining sidewalk.  (Motion ADOPTED.)

 

SCOGG RESIGNATION – BOARD OF REVIEW

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

RESOLVED, that the resignation of Herb Scogg as a member of the Board of Review is hereby accepted and the Administration is directed to convey the Council’s appreciation to Mr. Scogg for his service on this important Board.  (Motion ADOPTED.)

 

MIDEASTERN MICHIGAN LIBRARY COOPERATIVE SERVICES

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, the Mideastern Michigan Library Cooperative provides a necessary and valuable service to the library; and

WHEREAS, said services are not offered through other organizations; and

WHEREAS, funding for these services is provided in the 2006/2007 Grace A. Dow Memorial Library budget; now therefore

RESOLVED, that the requirement for competitive bids is hereby waived in accordance with Section 2-18 of the Code of Ordinances for services from the Mideastern Michigan Library Cooperative for the Grace A. Dow Memorial Library, is approved in an amount not to exceed

$40,000 and the necessary purchase order authorized.  (Motion ADOPTED.)

 


AUTOMATION SERVICES – LIBRARY

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, the Valley Library Consortium is unique in its provision of the automation services that the Grace A. Dow Memorial Library requires; and

WHEREAS, membership in the Valley Library Consortium offers the Grace A. Dow Memorial Library benefits from the shared costs with other members for automated services; now therefore

RESOLVED, that the City Council hereby determines that sealed bids are impractical, and in accordance with Section 2-18 of the Code of Ordinances, the requirement for sealed proposals is hereby waived and the purchase of the Library’s 2006/2007 requirements for on-line automation services, including membership, staff training, system upgrades, and records database maintenance for the automated acquisition, catalog, and circulation modules from the Valley Library Consortium is hereby approved in an amount not to exceed $95,000 and the necessary purchase order authorized.  (Motion ADOPTED.)

 

WATER TREATMENT CHEMICALS – HYDROFLUOSILICIC ACID

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, sealed bids for the contract of Water Treatment Chemicals - Hydrofluosilicic Acid, Bid No. 2932, for a period of one year beginning July 1, 2006, have been advertised and received in accord with Section 2-18 of the Midland Code of Ordinances; and

WHEREAS, sufficient funds have been budgeted in the 2006/07 Water Fund, account #591-8162-811.76-56 - Chemicals; now therefore

RESOLVED, that the low sealed proposal submitted by Alexander Chemical of Lisle, Illinois for the indicated price per ton of  $280.50 for up to 72 tons per year, at a total contract amount of $20,196.00, is hereby accepted and a purchase order is authorized; and

RESOLVED FURTHER, the City Manager has the authority to approve change orders modifying or altering this purchase order in an aggregate amount not to exceed $2,500.  (Motion ADOPTED.)

 

FINAL STAGE CLARIFIER IMPROVEMENTS – WWTP

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, the City of Midland Wastewater Treatment Plant (WWTP) utilizes two final stage clarifiers which are designed to remove sediment and particulate matter from the influent prior to disinfection; and

WHEREAS, since the clarifiers were constructed, Michigan Department of Environmental Quality has required stricter discharge limits in our operating permit, and today, during peak wet weather events, it is becoming increasingly difficult to manage the effluent from the clarifiers to meet these new limitations; and

WHEREAS, sealed bids for Wastewater Treatment Plant Final Clarifier Improvements have been advertised and received in accord with Section 2-18 of the Midland Code of Ordinances; and

WHEREAS, staff has reviewed the bids and determined that the low bid submitted by Gerace Construction Co., Inc. of Midland, Michigan in the amount of $86,800 meets the City’s requirements; and

WHEREAS, funding for this project has been provided in the 2005/06 and 2006/07 Wastewater fiscal budgets in account # 590-9120-912.97-65 - Construction Projects; now therefore

RESOLVED, that the proposal submitted by Gerace Construction Co., Inc. of Midland, Michigan in the amount of $86,800 is hereby accepted and a purchase order is authorized in that amount; and

RESOLVED FURTHER, the City Manager has the authority to approve change orders modifying or altering this purchase order in an aggregate amount not to exceed $15,000.  (Motion ADOPTED.)

 

STANDBY GENERATOR FOR SUGNET PUMP STATION

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, as part of an on-going process to improve the sanitary sewer system reliability and to reduce the probability of sewer backups staff recommends the purchase and installation of a fixed standby generator at the Sugnet sanitary pump station at Saginaw Road; and

WHEREAS, sealed bids for the Standby Generators, Bid No. 2945, have been advertised and received in accord with section 2-18 of the Midland Code of Ordinances; and

WHEREAS, the low compliant bid submitted by Bridgeway Power of Traverse City in the amount of $25,537.00 for a Genset #GGHH standby generator meets City's specifications; and 

WHEREAS, the installation of the standby generator at the Sugnet sanitary pump station at Saginaw Road will be conducted by Wastewater staff; and

WHEREAS, funding has been budgeted in 2006/07 Wastewater Fund account #590-9120-912.97-25 - Capital Equipment; now therefore

RESOLVED, that the low compliant bid submitted by Bridgeway Power of Traverse City in the amount of $25,537.00 is hereby accepted and issuance of a purchase order is authorized.  (Motion ADOPTED.)

 

POLICE PATROL CARS & PICK UP TRUCKS - PURCHASE

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, bids for automobiles and light duty vehicles are solicited by the State of Michigan  and the City of Midland is authorized to make purchases from this program; and

WHEREAS, sufficient funding for the purchase of police patrol cars and mid-sized pick up  trucks is included in the 2006-07 Equipment Revolving Fund budget for Capital Outlay, Vehicles; now therefore

RESOLVED, that the Purchasing Agent is authorized to issue a purchase order to the State of Michigan’s selected vendor, Snethkamp Dodge of Lansing, Michigan in the amount of $163,618.56 for the purchase of six police patrol cars and two mid-sized pick up trucks, all in accordance with the State of Michigan Extended Purchasing Program proposal and specifications.  (Motion ADOPTED.)

 

TILT-CAB DUMP TRUCKS - PURCHASE

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, sealed proposals were advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the purchase of two Tilt-Cab Dump Trucks, Bid No. 2947; and

WHEREAS, funding for the new trucks is included in the 2006-07 Equipment Revolving Fund budget for Capital Outlay, Vehicles; now therefore

RESOLVED, that the Purchasing Agent is authorized to issue a purchase order to Red Holman GMC of Westland, Michigan in the net amount of $69,762.00 for the purchase of two tilt-cab dump trucks, including trade-in of city equipment numbers 3-34 and 3-35, in accordance with the proposal and city specifications.  (Motion ADOPTED.)

 

SINGLE AXLE DUMP TRUCK - PURCHASE

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, Bid No. 2890 was awarded by City Council on September 12, 2005 for the purchase of a single axle dump truck with grain body and underbody blade for a unit price of $83,913.54 to Wieland Sales; and

WHEREAS, Wieland Sales has agreed to extend the unit price of $83,913.54 for the purchase of one additional dump truck with grain body and underbody blade; and

WHEREAS, staff recommends competitive bids be waived for the purchase of this additional dump truck to take advantage of a favorable unit price in the face of rising steel costs; and

WHEREAS, funding for a new dump truck is included in the 2006-07 Equipment Revolving Fund budget for Capital Outlay - Vehicles; now therefore

RESOLVED, that the competitive bid process for the purchase of a dump truck be waived and the Purchasing Agent be authorized to issue a purchase order to Wieland Sales of Bay City, Michigan in the amount of $83,913.54, in accordance with the proposal and city specifications.  (Motion ADOPTED.)

 

RUBBER TIRE EXCAVATOR - PURCHASE

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, Bid No. 2854 was awarded by City Council on June 13, 2005 for the purchase of a rubber tire excavator for a unit price of $154,965.00 to Michigan Cat; and

WHEREAS, Michigan Cat has agreed to extend the unit price of $154,965.00 for the purchase of one additional rubber tire excavator; and

WHEREAS, staff recommends competitive bids be waived for the purchase of this additional rubber tire excavator to take advantage of a favorable unit price in the face of rising steel costs; and

WHEREAS, funding for a new rubber tire excavator is included in the 2006-07 Equipment Revolving Fund and Water Department budgets for Capital Outlay; now therefore

RESOLVED, that the competitive bid process for the purchase of a rubber tire excavator be waived and the Purchasing Agent be authorized to issue a purchase order to Michigan Cat of Saginaw, Michigan in the amount of $154,965.00, in accordance with the proposal and city specifications.  (Motion ADOPTED.)

 

HOCKEY SHOP INVENTORY – PURCHASE ORDER INCREASE

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, the City operates a hockey supply shop in the Civic Arena and makes regular purchases from vendors to maintain an inventory of items for sale; and

WHEREAS, sufficient funding for such purchases is included in the inventory account of the 2006-07 Civic Arena budget; now therefore

RESOLVED, that said items are purchased for resale purposes within the meaning of Section 2-23 of the Code of Ordinances and do not require sealed proposals; and

RESOLVED FURTHER, that the Purchasing Agent is authorized to increase existing purchase order #21130 to Easton Sports, Inc. of Atlanta, Georgia up to the amount of $55,000 for the purchase of hockey shop inventory items.  (Motion ADOPTED.)

 

HOCKEY SHOP INVENTORY – PURCHASE ORDER INCREASE

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, the City operates a hockey supply shop in the Civic Arena and makes regular purchases from vendors to maintain an inventory of items for sale; and

WHEREAS, sufficient funding for such purchases is included in the inventory account of the 2006-07 Civic Arena budget; now therefore

RESOLVED, that said items are purchased for resale purposes within the meaning of Section 2-23 of the Code of Ordinances and do not require sealed proposals; and

RESOLVED FURTHER, that the Purchasing Agent is authorized to increase existing purchase order #21129 to Bauer Nike Hockey USA of Chicago, Illinois up to the amount of $35,000 for the purchase of hockey shop inventory items.  (Motion ADOPTED.)

 

2006 MAJOR STREET RECONSTRUCTION

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, sealed proposals have been advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the reconstruction and resurfacing of Eastlawn Drive from Abbott Road to Waldo Avenue, Sugnet Road from Saginaw Road to Jefferson Avenue and Washington Street from Sugnet Road to Wheeler Street; and

WHEREAS, funding for this project is provided by the Major Street Fund; now therefore

RESOLVED, that the low sealed proposal submitted by Saginaw Asphalt Paving Company of Saginaw, Michigan, for the "2006 Major Street Reconstruction; Contract No. 7", in the indicated amount of $540,988.50, based upon City estimated quantities is hereby accepted and the Mayor and the City Clerk are authorized to execute a contract therefore in accord with the proposal and the City's specifications; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders modifying or altering this contract in an aggregate amount not to exceed $20,000.  (Motion ADOPTED.)

 

PROPOSED 2006-07 EQUIPMENT REVOLVING FUND BUDGET AMENDMENT

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

RESOLVED, that in accord with Section 11.6 of the Charter of the City of Midland, a public hearing shall be conducted at 7:00 p.m., July 24, 2006 in the Council Chambers of City Hall on the proposal to amend the 2006-07 budget of the Equipment Revolving Fund to increase expenditures in the Capital Outlay, Vehicles account by $23,000 for the unanticipated replacement of a police car that was totaled in a recent accident and to increase the revenue by $11,775 to reflect insurance money collected for the wrecked vehicle.  (Motion ADOPTED.)

 

Being no further business the meeting adjourned at 9:57 p.m.

 

 

______________________________________

            Selina Tisdale, City Clerk