September 8, 2008

 

A regular meeting of the City Council was held on Monday, September 8, 2008, at 7:00 p.m. in the Council Chambers of City Hall.  Mayor Pro Tem Adams presided.  The Pledge of Allegiance to the Flag was recited in unison.

 

Councilmen present:

Thomas Adams, Maureen Donker, Hollis McKeag, Joseph Rokosz

Councilmen absent:

Bruce Johnson

 

MINUTES

Approval of the minutes of the August 25, 2008 regular meeting was offered by Councilman McKeag and seconded by Councilman Rokosz.  (Motion ADOPTED.)

 

FAULKNER CONSTRUCTION COMPANY INDUSTRIAL DEVELOPMENT DISTRICT NO. 1

City Assessor Reid Duford presented a request from Faulkner Construction Company to establish an Industrial Development District.  A public hearing opened at 7:11 p.m.  Chad Christiansen, Falkner Construction Company, and Jess Atwell, Economic Development Manager for Midland Tomorrow, both spoke in support of the request. The public hearing closed at 7:14 p.m.   The following resolution was then offered by Councilman McKeag and seconded by Councilman Rokosz:

 

WHEREAS, Faulkner Construction Company by means of a letter dated August 13, 2008, which was received by the City Clerk on August 15, 2008 has requested the establishment of an Industrial Development District with the proposed district being described as follows:

A PARCEL OF LAND LOCATED IN THE NORTHWEST 1/4 OF SECTION 22 T14N-R2E, CITY OF MIDLAND, MIDLAND COUNTY, MICHIGAN, BEING FURTHER DESCRIBED AS; BEG 1,064.4 FEET EAST OF THE NORTH 1/8 POST ON THE WEST LINE OF SECTION 22, THENCE EAST 253.3 FEET, MORE OR LESS TO THE WEST LINE OF BAYLISS STREET; THENCE NORTH 345.13 FEET TO THE SOUTH LINE OF THE FORMER MICHIGAN CENTRAL RAILROAD COMPANY RIGHT OF WAY; THENCE WEST 253.8 FEET, MORE OR LESS TO A POINT DIRECTLY NORTH OF THE POINT OF BEGINNING; THENCE SOUTH 351.25 FEET MORE OR LESS TO THE POINT OF BEGINNING.    

; and

WHEREAS, Faulkner Construction Company is the property owner of more than 75% of the SEV of the industrial property within the proposed district; and

WHEREAS, the request for the establishment of the proposed district is in connection with a probable future replacement facility or new facility, the construction, acquisition, alteration or installation of which has not commenced at the time the request was filed; and

WHEREAS, the City Council of the City of Midland has caused written notice by certified mail to be sent to the owners of all real property within the proposed Industrial Development District and has held a public hearing on September 8, 2008, to afford the owner and any other resident or taxpayer of the City of Midland an opportunity to be heard on the petition of Faulkner Construction Company for the establishment of this Industrial Development District; now therefore

RESOLVED, it appears and it is hereby determined that the applicable criteria contained in Section 4 of Public Act 198 of the Public Acts of the State of Michigan of 1974, as amended, have been met; and

RESOLVED FURTHER, that the above described property is hereby established as Faulkner Construction Company Industrial Development District No. 1 within the meaning of said Public Act 198.  (Motion ADOPTED.)

 

PUBLIC COMMENTS

No public comments were made.

 

2009-10 BUDGET ROUNDTABLES

City Clerk/Community Relations Director Selina Tisdale presented a report on the 2009-10 Budget Roundtables.  The following resolution was then offered by Councilman Rokosz and seconded by Councilman Donker:

 

RESOLVED, that Midland City Council hereby receives and files the summary report for the City of Midland 2009-10 Budget Roundtables.  (Motion ADOPTED.)

 

FUEL ECONOMY AND ALTERNATIVE FUELS REPORT

Department of Public Services Director Karen Murphy presented a staff report on fuel economy and alternative fuels in relation to city vehicles and equipment.  The following resolution was then offered by Councilman McKeag and seconded by Councilman Rokosz:

 

RESOLVED, that the City Council hereby receives and files the staff report, dated September 2, 2008, on fuel economy and alternative fuels for use in city vehicles and equipment.  (Motion ADOPTED.)

 

WATER SERVICE AGREEMENT – AMENDMENT TO WATER DISTRICT NO. 1

Assistant City Manager Jack Duso presented the First Amendment to the Water Service Agreement with Water District No. 1 of Midland County.  The following resolution was then offered by Councilman McKeag and seconded by Councilman Donker:

 

WHEREAS, it is necessary to amend the Water Service Agreement with Water District No. 1 of Midland County in order for Lee Township to receive funding for its water distribution system  from Rural Development of the U.S. Department of Agriculture by modifying the Assignment clause of the Agreement; and

WHEREAS, it is also necessary to extend the due date of construction of the twenty-inch (20”) transmission main to June 30, 2009; now therefore

RESOLVED, that the Mayor and City Clerk are hereby authorized to execute the First Amendment to the Water Service Agreement with Water District No. 1 of Midland County. (Motion ADOPTED.)

 

DOWNTOWN DEVELOPMENT AUTHORITY APPOINTMENT

The following resolution was offered by Councilman McKeag and seconded by Councilman Rokosz:

 

RESOLVED, that in accord with Section 4 of Act 197 of 1975, the Downtown Development Authority Act, the City Council confirms the appointment of Keith Winter as the Resident Representative to the Downtown Development Authority to fill an unexpired term to expire May 1, 2011.  (Motion ADOPTED.)

 

ANNUAL AUCTION

The following resolution was offered by Councilman McKeag and seconded by Councilman Rokosz:

 

RESOLVED, that the City Manager is hereby authorized to sell the surplus city equipment itemized on the “2008 Auction List” attached, along with additional items identified by City Staff, as provided by Sections 2-23 and 2-24 of the Midland Code of Ordinances; and

RESOLVED FURTHER, that the Purchasing Agent is hereby authorized to conduct an auction to sell the surplus equipment at the Municipal Service Center on Saturday, September 20, 2008.  (Motion ADOPTED.)

 

DONATION FROM FAST ICE FOR CIVIC ARENA IMPROVEMENTS

Recreation Director Marcella Post presented a donation from Fast Ice for improvements at the Midland Civic Arena.  Greg Hancock spoke in support of the donation and improvements.  Ann Ward, Competitions Chair for the Midland Figure Skating Club, responded to Council questions.  The following resolution was then offered by Councilman Rokosz and seconded by Councilman Donker:

 

WHEREAS, the Fast Ice organization has offered to donate $7,100 for 11 additional electrical circuits and eight light fixtures on the mezzanine level of the Midland Civic Arena and the labor to install these items; and

WHEREAS, the Parks and Recreation Commission at their meeting of September 2, 2008 unanimously recommended that the City Council accept this generous gift; now therefore

RESOLVED, that the City Council hereby accepts the generous gift from Fast Ice for improvements at the Midland Civic Arena.  (Motion ADOPTED.)

 

PURCHASE – SNOW AND ICE CONTROL SALT

The following resolution was offered by Councilman McKeag and seconded by Councilman Rokosz:

 

RESOLVED, that upon the recommendation of the administration, the City Purchasing Agent is authorized to requisition and issue purchase orders for snow and ice control salt through the State of Michigan’s Extended Purchasing Program, with prices to be determined by a competitive bidding system, in a total amount not to exceed the FY 2008-09 budgeted sum for this purpose.  (Motion ADOPTED.)

 

UNLEADED FUEL PURCHASE

The following resolution was offered by Councilman McKeag and seconded by Councilman Rokosz:

 

WHEREAS, City Council adopted a resolution on December 17, 2007 that allows the Purchasing Agent to purchase full tankers of unleaded gasoline and diesel fuel exceeding $20,000, and seek approval for the purchase at the next City Council meeting; and

WHEREAS, the volatility of the fuel market does not allow for staff to follow the usual sealed bid process for purchases exceeding $20,000; and

WHEREAS, staff instead uses a competitive bid process whereby fuel vendors fax in prices that are valid for a particular day with the bid awarded to the lowest priced vendor; now therefore

RESOLVED, that the requirements for sealed proposals for the purchase of fuel are waived due to the volatility of the fuel market; and

RESOLVED FURTHER, that the purchase of 13,400 gallons of unleaded fuel from Mansfield Oil of Galion, Ohio for $41,286.74 executed by the Purchasing Agent on August 27, 2008, is hereby approved.  (Motion ADOPTED.)

 

Being no further business the meeting adjourned at 8:05 p.m.

 

 

______________________________________

            Selina Tisdale, City Clerk