September 14, 2009

 

A regular meeting of the City Council was held on Monday, September 14, 2009, at 7:00 p.m. in the Council Chambers of City Hall.  Mayor Johnson presided.  The Pledge of Allegiance to the Flag was recited in unison.

 

Councilmen present:

Thomas Adams, Maureen Donker, Bruce Johnson, Hollis McKeag, Joseph Rokosz

Councilmen absent:

None

 

MINUTES

Approval of the minutes of the August 24, 2009 regular meeting was offered by Councilman McKeag and seconded by Councilman Adams.  (Motion ADOPTED.)

 

PUBLIC COMMENTS

Richard McCreadie, 601 S. Saginaw Road, spoke regarding the discontinuation of heavy refuse collection from businesses.

 

UNITED STEELWORKERS OF AMERICA, LOCAL 14009 CONTRACT SETTLEMENT

Assistant City Manager for Human Resources Paula Whittington presented information on the negotiated contract settlement between the City of Midland and the United Steelworkers of America, Local 14009.  The following resolution was then offered by Councilman McKeag and seconded by Councilman Adams:

 

RESOLVED, that the Mayor and City Clerk are hereby authorized to execute the final contract document between the City of Midland and the United Steelworkers of America, Local 14009 for labor contract changes effective July 1, 2009 and expiring June 30, 2013; and

RESOLVED FURTHER, that the Director of Fiscal Services is hereby authorized to make appropriate transfers and modifications in the current budget to implement the wage and benefits changes identified in the contract.  (Motion ADOPTED.)

 

ANNUAL VEHICLE AUCTION

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

RESOLVED, that the City Manager is hereby authorized to sell the surplus city equipment itemized on the “2009 Auction List” attached, along with additional items identified by City staff, as provided by Sections 2-23 and 2-24 of the Midland Code of Ordinances; and

RESOLVED FURTHER, that the Purchasing Agent is hereby authorized to conduct an auction to sell the surplus equipment at the Municipal Service Center on Saturday, September 19, 2009.  (Motion ADOPTED.)

 

TRAFFIC CONTROL ORDER NO. R-09-02

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

RESOLVED, that Traffic Control Order No. R-09-02 filed July 10, 2009 pursuant to Chapter 24 of the Code of Ordinances to establish traffic control as follows:

            That the speed limit of Ted Doan Drive shall be 35 mph.  

is hereby made permanent.  (Motion ADOPTED.)

 

TRAFFIC CONTROL ORDER NO. R-09-03

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

RESOLVED, that Traffic Control Order No. R-09-03 filed July 10, 2009 pursuant to Chapter 24 of the Code of Ordinances to establish traffic control as follows:

             That the speed limit of Alan Ott Drive shall be 30 mph.

is hereby made permanent. (Motion ADOPTED.)

 

MIDLAND EVANGELICAL FREE CHURCH – MINISTRY OUTREACH EVENT

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

RESOLVED, that the request from the Midland Evangelical Free Church to use the Farmers Market area on Saturday, October 31, 2009, from 4:00 – 9:00 p.m., to hold a youth ministry outreach event utilizing amplified sound is hereby approved subject to the following condition:

;and

RESOLVED FURTHER, that the Administrative Staff is hereby authorized to approve future requests if conducted in substantially the same manner.  (Motion ADOPTED.)

 

DIESEL FUEL PURCHASE

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, City Council adopted a resolution on December 17, 2007 that allows the Purchasing Agent to purchase full tankers of unleaded gasoline and diesel fuel exceeding $20,000, and seek approval for the purchase at the next City Council meeting; and

WHEREAS, the volatility of the fuel market does not allow for staff to follow the usual sealed bid process for purchases exceeding $20,000; and

WHEREAS, staff instead uses a competitive bid process whereby fuel vendors fax in prices that are valid for a particular day with the bid awarded to the lowest priced vendor; now therefore

RESOLVED, that the requirements for sealed proposals for the purchase of fuel are waived due to the volatility of the fuel market; and

RESOLVED FURTHER, that the purchase of 13,400 gallons of diesel fuel from Karbowski Oil of Bay City, Michigan for $26,798.66 executed by the Purchasing Agent on August 19, 2009, is hereby approved.  (Motion ADOPTED.)

 

UNLEADED FUEL PURCHASE

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, City Council adopted a resolution on December 17, 2007 that allows the Purchasing Agent to purchase full tankers of unleaded gasoline and diesel fuel exceeding $20,000, and seek approval for the purchase at the next City Council meeting; and

WHEREAS, the volatility of the fuel market does not allow for staff to follow the usual sealed bid process for purchases exceeding $20,000; and

WHEREAS, staff instead uses a competitive bid process whereby fuel vendors fax in prices that are valid for a particular day with the bid awarded to the lowest priced vendor; now therefore

RESOLVED, that the requirements for sealed proposals for the purchase of fuel are waived due to the volatility of the fuel market; and

RESOLVED FURTHER, that the purchase of 13,401 gallons of unleaded fuel from Karbowski Oil of Bay City, Michigan for $25,500.76 executed by the Purchasing Agent on September 2, 2009, is hereby approved.  (Motion ADOPTED.)

 

RESIDENTIAL REFUSE AND YARD WASTE CARTS

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, the Department of Public Services regularly purchases carts for sale to the public for curbside collection of refuse and yard waste; and

WHEREAS, sufficient funding for such purchases is included in the General Fund / Rubbish and Refuse Collection operating budget for the remainder of FY 2009-10; now therefore

RESOLVED, that the Purchasing Agent is authorized to approve a purchase order to Schaefer Systems International of Charlotte, North Carolina in the amount of $24,227.98 for the purchase of additional carts.  (Motion ADOPTED.)

 

MDOT STATE TRUNKLINE HIGHWAY MAINTENANCE CONTRACT

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

RESOLVED, that the State Trunkline Maintenance Contract between the Michigan Department of Transportation and the City of Midland for the period of October 1, 2009 through September 30, 2014 is hereby accepted and Public Services Director, Karen Murphy, is designated as Maintenance Superintendent on sections of State Trunkline Highways as shown on the Municipal Route Section Map and Budget Sheets; and

RESOLVED FURTHER, that City Manager, Jon Lynch, and City Clerk, Selina Tisdale, or designee, are authorized to sign said maintenance contract; and

RESOLVED FURTHER, that the City Clerk is hereby directed to provide a certified copy of the resolution for submittal to the Michigan Department of Transportation as part of the State Trunkline Maintenance Contract packet.  (Motion ADOPTED.)

 

2009 SAGINAW ROAD RESURFACING

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

WHEREAS, sealed proposals have been advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the resurfacing of Saginaw Road at Patrick Road and at the Ashman Circle; and

WHEREAS, funding for this project is provided by the Major Street Fund; now therefore

RESOLVED, that the low sealed proposal submitted by Pyramid Paving and Contracting Company of Essexville, Michigan, for the "2009 Saginaw Road Resurfacing; Contract No. 5", in the indicated amount of $110,797.00, based upon City estimated quantities is hereby accepted and the Mayor and the City Clerk are authorized to execute a contract therefore in accord with the proposal and the City's specifications; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders modifying or altering this contract in an aggregate amount not to exceed $20,000.  (Motion ADOPTED.)

 

PROPOSED 2009-10 CITY BUDGETS & WORKING PLANS AMENDMENT

The following resolution was offered by Councilman McKeag and seconded by Councilman Adams:

 

RESOLVED, that in accord with Section 11.6 of the Charter of the City of Midland, a public hearing shall be conducted at 7:00 p.m., Monday, October 5, 2009, in the Council Chambers of City Hall on the proposal to amend the budgets of the General Fund, Major Street Fund, and CDBG Fund for the 2009-2010 fiscal year and to amend the financial working plans of the Landfill Fund, Wastewater Fund, Water Fund, Information Services - Operations Fund, Geographic Information Systems Fund, Equipment Revolving Fund, Municipal Service Center Fund, and the Special Assessment Revolving Fund for the 2009-2010 fiscal year in order to provide funding for June 30, 2009 encumbrances, and the City Clerk shall provide notice as provided in Section 5.11 of the Charter of the City of Midland.  (Motion ADOPTED.)

 

Being no further business the meeting adjourned at 7:20 p.m.

 

 

______________________________________

            Selina Tisdale, City Clerk