October 19, 2009
A
regular meeting of the City Council was held on Monday, October 19, 2009, at
7:00 p.m. in the Council Chambers of City Hall.
Mayor Johnson presided. The
Pledge of Allegiance to the Flag was recited in unison.
|
Councilmen present: |
Thomas Adams, Maureen Donker, Bruce Johnson,
Hollis McKeag, Joseph Rokosz |
|
Councilmen
absent: |
None |
Approval
of the minutes of the October 5, 2009 regular meeting was offered by Councilman
McKeag and seconded by Councilman Donker.
(Motion ADOPTED.)
Communications
Coordinator Libby Richart introduced a Proclamation in Recognition of
Councilman Hollis McKeag. The following
resolution was then offered by Councilman Rokosz and seconded by Councilman
Adams:
RESOLVED, that the Mayor is authorized to issue the attached
Proclamation of Recognition recognizing
Councilman Hollis McKeag for his outstanding contributions to the Midland
community as a City Council member, and wishing him well in his future
endeavors. (Motion ADOPTED. Yeas:
Adams, Donker, Johnson, Rokosz
Nays: None Abstained: McKeag)
Mayor Johnson presented Councilman McKeag with the proclamation.
Communications
Coordinator Libby Richart introduced a Proclamation in Recognition of
Councilman Joe Rokosz. The following
resolution was then offered by Councilman Adams and seconded by Councilman
Donker:
RESOLVED, that the Mayor is authorized to issue the attached
Proclamation of Recognition recognizing
Councilman Joe Rokosz for his outstanding contributions to the Midland
community as a City Council member, and wishing him well in his future
endeavors. (Motion ADOPTED. Yeas:
Adams, Donker, Johnson, McKeag Nays: None Abstained:
Rokosz) Mayor Johnson presented
Councilman Rokosz with the proclamation.
Midland
Community Television (MCTV) Director Ron Beacom introduced a resolution
recognizing MCTV’s 25th Anniversary.
Linda Malekadeli, President of Friends of MCTV
and Roy Green, Chair of the Cable Access Advisory Commission, both spoke on the
contributions of MCTV to the Midland community.
The following resolution was offered by Councilman Donker and seconded by Councilman Rokosz:
RESOLVED,
that the Mayor is authorized to issue the attached Proclamation of Recognition
for MCTV’s contribution to the Midland community on its 25th
anniversary. (Motion ADOPTED.) Mayor Johnson presented Ron Beacom with the
proclamation.
No
public comments were made.
Fiscal
Services Director David Keenan introduced an ordinance to provide payment in
lieu of taxes (PILOTs) for the Affordable Housing Alliance (AHA). Planning and Community Development Director
Keith Baker provided information on affordable housing demand and availability
statistics. Petitioner Sharon Mortensen,
Executive Director for the Shelterhouse and Roger Mikusek, Executive Director of the Affordable Housing
Alliance, spoke regarding the request.
Gary Jones, Executive Director for Midland County Habitat for Humanity,
spoke regarding Habitat’s roll in partnering with AHA.
Speaking in opposition to the PILOT
request: Tom McCann, 3310 Jefferson;
Steve Zimmerman, 11 Poplar, speaking on behalf of Midland Area Real Estate
Investment Association (MAREIA); Vivian Stafford, 107 Northgate Drive; Oswald
Anders, Midland landlord; Bruce Pynnonen, 2604 Manor
Drive; Charles Blanchard, 5910 Siebert Street.
Speaking
in support of the PILOT request: Karen
Sherwood, 600 Millbrook Drive, speaking on behalf of the League of Women
Voters; Fran Hamburg, 315 W. Meadowbrook; Lee Smith, 2015 Springwood Drive;
Scott Redman, 311 St. Nicholas Street, Ex-Director for “211 First Call for
Help”; Steve Rapanos, 1108 Willard Street; Cherie Athanasoulias, 107 Princeton Court.
The
following ordinance was then offered by Councilman McKeag and seconded by
Councilman Donker:
Ordinance
No. 1685
An ordinance to amend the Code of Ordinances of the
City of Midland, Michigan, by amending Section 2-262, Article XIII Of chapter 2
and by adding new sections which shall be designated as sections 2-260.13 THRU
2-260.19, 2-264.11 thru 2-264.17, Article Xiii, Chapter 2 thereof.
The
City of Midland Ordains:
Section 1.
Article XIII, Chapter 2, Section 2-262, Tax
Exemptions for housing developments for elderly and low-income persons is
hereby amended to read as follows:
Sec.
2-262. Class of
housing developments.
It is hereby determined that the
class of housing developments to which the tax exemption shall apply, and for
which a service charge shall be paid in lieu of such taxes, shall be that
portion of a development which is for elderly persons or low-income persons and
which is financed or assisted pursuant to the act. It is further determined that Grove Street
Commons I, Grove Street Commons II, The Village At Joseph’s Run, Granite Club
Acres #1, Chippewassee Court Phase I, Chippewassee Court Phase II, Adams Acres
Phase I, 606/608 Hemlock Street,
5004 Tucker Street, 1111 Franklin
Street, 4301 Hancock Drive, 310 E. Pine Street, 1414 Lincoln Street, 1417 Mill
Street, 2520 Charles Street and 528 Cottonwood Street and the elderly portions
of Charter Square and Green Hill are of this class.
Sec.
2-260.13. 1111 Franklin Street.
The City acknowledges that the
Affordable Housing Alliance of Midland County, a 501(c)3
corporation (a sponsor, as defined herein) has offered, subject to allocation
of tax credit financing from the authority, under Section 42 of the Internal
Revenue Code, as amended, to erect or operate and maintain a housing development
identified as 1111 Franklin Street located on the following described property:
Lot
12 Block 12 of Dow Chemical Company addition.
Sec.
2-260.14. 4301 Hancock Drive.
The City acknowledges that the
Affordable Housing Alliance of Midland County, a 501(c)3
corporation (a sponsor, as defined herein) has offered, subject to allocation
of tax credit financing from the authority, under Section 42 of the Internal
Revenue Code, as amended, to erect or operate and maintain a housing
development identified as 4301 Hancock Drive located on the following described
property:
Lot 195 of Adams Acres Subdivision No.
1.
Sec.
2-260.15. 310 E. PINE STREET.
The City acknowledges that the
Affordable Housing Alliance of Midland County, a 501(c)3
corporation (a sponsor, as defined herein) has offered, subject to allocation
of tax credit financing from the authority, under Section 42 of the Internal
Revenue Code, as amended, to erect or operate and maintain a housing
development identified as 310 E. Pine Street located on the following described
property:
Northwest 50 feet of the Northeast 100
feet of Lot 2 Block 65 Carpenters Division, Liber 565 Page 390.
Sec.
2-260.16. 1414 Lincoln Street.
The City acknowledges that the
Affordable Housing Alliance of Midland County, a 501(c)3
corporation (a sponsor, as defined herein) has offered, subject to allocation
of tax credit financing from the authority, under Section 42 of the Internal
Revenue Code, as amended, to erect or operate and maintain a housing
development identified as 1414 Lincoln Street located on the following
described property:
Beginning
339 feet East and 513 feet North of the Southwest
Corner of Section 15 thence North 60 feet, East 120 feet, South 60 feet, West
120 feet to the point of beginning.
Sec.
2-260.17. 1417 Mill Street.
The City acknowledges that the
Affordable Housing Alliance of Midland County, a 501(c)3
corporation (a sponsor, as defined herein) has offered, subject to allocation
of tax credit financing from the authority, under Section 42 of the Internal
Revenue Code, as amended, to erect or operate and maintain a housing
development identified as 1417 Mill Street located on the following described
property:
Lot
38 of Highlandview Subdivision and beginning at the
Southwest Corner of Lot 38, Southeast to Northwest Line of Mill Street,
Northeast to South 1/8 Line of Section 16, West 66.29 feet to the point of
beginning.
Sec.
2-260.18. 2520 Charles Street.
The City acknowledges that the
Affordable Housing Alliance of Midland County, a 501(c)3
corporation (a sponsor, as defined herein) has offered, subject to allocation
of tax credit financing from the authority, under Section 42 of the Internal
Revenue Code, as amended, to erect or operate and maintain a housing
development identified as 2520 Charles Street located on the following
described property:
East 42.67 feet of Lot 2 and West
42.67 feet of Lot 3 of Williams Subdivision.
Sec.
2-260.19. 528 Cottonwood Street.
The City acknowledges that the
Affordable Housing Alliance of Midland County, a 501(c)3
corporation (a sponsor, as defined herein) has offered, subject to allocation
of tax credit financing from the authority, under Section 42 of the Internal
Revenue Code, as amended, to erect or operate and maintain a housing
development identified as 528 Cottonwood Street located on the following
described property:
Lot 5 of Block I of Carter Subdivision.
Sec.
2-264.11.
Establishment of annual service charge for 1111 Franklin Street.
(a) Annual
service charge. The housing development identified as 1111
Franklin Street and the property on which it is located shall be exempt from
all property taxes from and after the enactment of this ordinance and for the
year subsequent to timely notification of exemption by the Michigan State
Housing Development Authority. The City,
acknowledging that the sponsor and the authority have established the economic
feasibility of the housing development in reliance upon the enactment and
continuing effect of this ordinance and the qualification of the housing
development for exemption from all property taxes and a payment in lieu of
taxes as established in this ordinance, and in consideration of the sponsor’s
offer, subject to receipt of an allocation of low-income housing tax credits
under Section 42 of the Internal Revenue Code of 1986, as amended, to
construct, own or operate the housing development, agrees to accept payment of
an annual service charge for public services in lieu of all property
taxes. The annual service charge shall
be equal to four percent (4%) of the annual shelter rents less utilities.
(b) Limitation
on the payment of annual service charge. Notwithstanding
subsection (a), the service charge to be paid each year in lieu of taxes for
the part of the housing development which is tax exempt and which is occupied
by other than low-income persons shall be equal to the full amount of taxes
which would be paid on that portion of the housing development if the housing
development were not exempt.
Sec.
2-264.12.
Establishment of annual service charge for 4301 Hancock Drive.
(a) Annual
service charge. The housing development identified as 4301
Hancock Drive and the property on which it is located shall be exempt from all
property taxes from and after the enactment of this ordinance and for the year
subsequent to timely notification of exemption by the Michigan State Housing
Development Authority. The City,
acknowledging that the sponsor and the authority have established the economic
feasibility of the housing development in reliance upon the enactment and
continuing effect of this ordinance and the qualification of the housing
development for exemption from all property taxes and a payment in lieu of
taxes as established in this ordinance, and in consideration of the sponsor’s
offer, subject to receipt of an allocation of low-income housing tax credits
under Section 42 of the Internal Revenue Code of 1986, as amended, to construct, own or operate
the housing development, agrees to accept payment of an annual service charge
for public services in lieu of all property taxes. The annual service charge shall be equal to
four percent (4%) of the annual shelter rents less utilities.
(b) Limitation
on the payment of annual service charge. Notwithstanding
subsection (a), the service charge to be paid each year in lieu of taxes for
the part of the housing development which is tax exempt and which is occupied
by other than low-income persons shall be equal to the full amount of taxes
which would be paid on that portion of the housing development if the housing
development were not exempt.
Sec.
2-264.13.
Establishment of annual service charge for 310 E. Pine Street.
(a) Annual
service charge. The housing development identified as 310 E.
Pine Street and the property on which it is located shall be exempt from all
property taxes from and after the enactment of this ordinance and for the year
subsequent to timely notification of exemption by the Michigan State Housing
Development Authority. The City,
acknowledging that the sponsor and the authority have established the economic
feasibility of the housing development in reliance upon the enactment and
continuing effect of this ordinance and the qualification of the housing
development for exemption from all property taxes and a payment in lieu of
taxes as established in this ordinance, and in consideration of the sponsor’s
offer, subject to receipt of an allocation of low-income housing tax credits
under Section 42 of the Internal Revenue Code of 1986, as amended, to
construct, own or operate the housing development, agrees to accept payment of
an annual service charge for public services in lieu of all property
taxes. The annual service charge shall
be equal to four percent (4%) of the annual shelter rents less utilities.
(b) Limitation
on the payment of annual service charge. Notwithstanding
subsection (a), the service charge to be paid each year in lieu of taxes for
the part of the housing development which is tax exempt and which is occupied
by other than low-income persons shall be equal to the full amount of taxes
which would be paid on that portion of the housing development if the housing
development were not exempt.
Sec.
2-264.14.
Establishment of annual service charge for 1414 Lincoln Street.
(a) Annual
service charge. The housing development identified as 1414
Lincoln Street and the property on which it is located shall be exempt from all
property taxes from and after the enactment of this ordinance and for the year
subsequent to timely notification of exemption by the Michigan State Housing
Development Authority. The City, acknowledging
that the sponsor and the authority have established the economic feasibility of
the housing development in reliance upon the enactment and continuing effect of
this ordinance and the qualification of the housing development for exemption
from all property taxes and a payment in lieu of taxes as established in this
ordinance, and in consideration of the sponsor’s offer, subject to receipt of
an allocation of low-income housing tax credits under Section 42 of the
Internal Revenue Code of 1986, as amended, to construct, own or operate the
housing development, agrees to
accept payment of an annual service charge for public services in lieu of all
property taxes. The annual service
charge shall be equal to four percent (4%) of the annual shelter rents less
utilities.
(b) Limitation
on the payment of annual service charge. Notwithstanding
subsection (a), the service charge to be paid each year in lieu of taxes for
the part of the housing development which is tax exempt and which is occupied
by other than low-income persons shall be equal to the full amount of taxes
which would be paid on that portion of the housing development if the housing
development were not exempt.
Sec.
2-264.15.
Establishment of annual service charge for 1417 Mill Street.
(a) Annual
service charge. The housing development identified as 1417
Mill Street and the property on which it is located shall be exempt from all
property taxes from and after the enactment of this ordinance and for the year
subsequent to timely notification of exemption by the Michigan State Housing
Development Authority. The City,
acknowledging that the sponsor and the authority have established the economic
feasibility of the housing development in reliance upon the enactment and
continuing effect of this ordinance and the qualification of the housing
development for exemption from all property taxes and a payment in lieu of
taxes as established in this ordinance, and in consideration of the sponsor’s
offer, subject to receipt of an allocation of low-income housing tax credits
under Section 42 of the Internal Revenue Code of 1986, as amended, to
construct, own or operate the housing development, agrees to accept payment of
an annual service charge for public services in lieu of all property taxes. The annual service charge shall be equal to
four percent (4%) of the annual shelter rents less utilities.
(b) Limitation
on the payment of annual service charge. Notwithstanding
subsection (a), the service charge to be paid each year in lieu of taxes for
the part of the housing development which is tax exempt and which is occupied
by other than low-income persons shall be equal to the full amount of taxes
which would be paid on that portion of the housing development if the housing
development were not exempt.
Sec.
2-264.16.
Establishment of annual service charge for 2520 Charles Street.
(a) Annual
service charge. The housing development identified as 2520
Charles Street and the property on which it is located shall be exempt from all
property taxes from and after the enactment of this ordinance and for the year
subsequent to timely notification of exemption by the Michigan State Housing
Development Authority. The City,
acknowledging that the sponsor and the authority have established the economic
feasibility of the housing development in reliance upon the enactment and
continuing effect of this ordinance and the qualification of the housing
development for exemption from all property taxes and a payment in lieu of
taxes as established in this ordinance, and in consideration of the sponsor’s
offer, subject to receipt of an allocation of low-income housing tax credits
under Section 42 of the Internal Revenue Code of 1986, as amended, to
construct, own or operate the housing development, agrees to accept payment of
an annual service charge for public services in lieu of all property
taxes. The annual service charge shall
be equal to four percent (4%) of the annual shelter rents less utilities.
(b) Limitation
on the payment of annual service charge. Notwithstanding
subsection (a), the service charge to be paid each year in lieu of taxes for
the part of the housing development which is tax exempt and which is occupied
by other than low-income persons shall be equal to the full amount of taxes
which would be paid on that portion of the housing development if the housing
development were not exempt.
Sec.
2-264.17.
Establishment of annual service charge for 528 Cottonwood Street.
(a) Annual
service charge. The housing development identified as 528
Cottonwood Street and the property on which it is located shall be exempt from
all property taxes from and after the enactment of this ordinance and for the
year subsequent to timely notification of exemption by the Michigan State
Housing Development Authority. The City,
acknowledging that the sponsor and the authority have established the economic
feasibility of the housing development in reliance upon the enactment and
continuing effect of this ordinance and the qualification of the housing
development for exemption from all property taxes and a payment in lieu of
taxes as established in this ordinance, and in consideration of the sponsor’s
offer, subject to receipt of an allocation of low-income housing tax credits
under Section 42 of the Internal Revenue Code of 1986, as amended, to construct,
own or operate the housing development, agrees to accept payment of an annual
service charge for public services in lieu of all property taxes. The annual service charge shall be equal to
four percent (4%) of the annual shelter rents less utilities.
(b) Limitation
on the payment of annual service charge. Notwithstanding
subsection (a), the service charge to be paid each year in lieu of taxes for
the part of the housing development which is tax exempt and which is occupied
by other than low-income persons shall be equal to the full amount of taxes
which would be paid on that portion of the housing development if the housing
development were not exempt.
Section 3.
This Ordinance shall take effect upon publication. (Ordinance ADOPTED. Yeas:
Adams, Donker, Johnson, McKeag Nays: Rokosz)
Council
recessed at 10:06 p.m. and was called back into session at 10:12 p.m.
Utilities
Director Noel Bush presented a summary report on the energy-related activities
currently undertaken by the City. The
following resolution was then offered by Councilman McKeag and seconded by
Councilman Adams:
RESOLVED,
that the summary report on energy-related activities currently undertaken by
the City be received and filed in the office of the City Clerk. (Motion ADOPTED.)
The
following resolution was offered by Councilman McKeag and seconded by
Councilman Donker:
WHEREAS,
an inaccuracy was discovered in the original survey for the Final Plat of the
Scenic Estates No. 7 subdivision; and
WHEREAS,
an amended Final Plat of Scenic Estates No. 7 has been prepared and is in
conformance with all requirements of Chapter 23 of the Code of Ordinances of
the City of Midland; now therefore
RESOLVED,
that the City Council does hereby approve the Final Plat of Scenic Estates No.
7, as amended, in accordance with Section 23-18 of the Code of Ordinances of
the City of Midland; and
RESOLVED
FURTHER, that the Mayor and City Clerk are hereby authorized to execute the contract
for the required improvements; and
RESOLVED
FURTHER, that the City Clerk is hereby authorized to execute the plat and
record it on behalf of the City. (Motion
ADOPTED.)
The
following resolution was offered by Councilman McKeag and seconded by
Councilman Donker:
RESOLVED,
that the City Council of the City of Midland herewith approves the annexation
of the following described property to the City of Midland:
SOUTH ½, SOUTH ½, SOUTHEAST ¼, SECTION
28, T15N R2E, LARKIN TOWNSHIP, MIDLAND COUNTY, MICHIGAN, EXCEPT THE EAST 462.50
FEET OF THE SOUTH 234.00 FEET THEREOF.
pursuant to
Section 9(8) of Public Act 279 of the State of Michigan of 1909, as amended
{MSA 5.2088; MCLA 117.9} as a result of
a similar petition filed both with the City of Midland and the Township of
Larkin by the property owner which hold 100 percent of the record legal title
to said property, and upon which no qualified electors, other than the
petitioners, presently reside, with said annexation to the City of Midland to
be accomplished upon the passage of a similar resolution by the Township Board
of the Township of Larkin; and
RESOLVED FURTHER,
that the Planning Department shall forward a copy of this resolution to the
Office of the Great Seal in the Secretary of State’s Office, and the City Clerk
shall forward a copy to the Midland County Clerk. (Motion ADOPTED.)
The
following resolution was offered by Councilman McKeag and seconded by
Councilman Donker:
RESOLVED,
that the Mayor and City Clerk are hereby authorized to execute the final
contract document between the City of Midland and the Midland Municipal
Employees Association for labor contract changes effective July 1, 2009 and
expiring June 30, 2011; and
RESOLVED FURTHER, that the Director of
Fiscal Services is hereby authorized to make appropriate transfers and
modifications in the current budget to implement the wage and benefits changes
identified in the contract. (Motion ADOPTED.)
The
following resolution was offered by Councilman McKeag and seconded by
Councilman Donker:
RESOLVED,
that the request from the Mid Michigan Gemcraft and Mineral Society Club
seeking permission to place directional signs in the public right-of-way on
November 7 to direct visitors to their Gem Show is hereby approved on the
condition that they obtain approval from the Michigan Department of
Transportation (MDOT) since the sign locations requested are along state
roadways and require MDOT approval; and
RESOLVED FURTHER, that the
The
following resolution was offered by Councilman McKeag and seconded by
Councilman Donker:
RESOLVED,
that the request from Ryan Hackett to hold a half marathon, 10K and 5K on
Saturday, November 7, 2009, beginning at 10:00 a.m., utilizing the Rail Trail,
and charging an entry fee, is hereby approved subject to the following
conditions:
;and
RESOLVED FURTHER, that the
The
following resolution was offered by Councilman McKeag and seconded by
Councilman Donker:
WHEREAS, City
Council adopted a resolution on December 17, 2007 that allows the Purchasing
Agent to purchase full tankers of unleaded gasoline and diesel fuel exceeding
$20,000, and seek approval for the purchase at the next City Council meeting;
and
WHEREAS, the
volatility of the fuel market does not allow for staff to follow the usual
sealed bid process for purchases exceeding $20,000; and
WHEREAS, staff
instead uses a competitive bid process whereby fuel vendors fax in prices that
are valid for a particular day with the bid awarded to the lowest priced
vendor; now therefore
RESOLVED, that the
requirements for sealed proposals for the purchase of fuel are waived due to
the volatility of the fuel market; and
RESOLVED
FURTHER, that the purchase of 13,401 gallons of diesel fuel from Hirschman Oil
of Reese, Michigan for $25,354.69 executed by the Purchasing Agent on October
7, 2009, is hereby approved. (Motion ADOPTED.)
The
following resolution was offered by Councilman McKeag and seconded by Councilman
Donker:
WHEREAS,
sealed proposals were advertised and received in accord with Article II of
Chapter 2 of the Midland Code of Ordinances to re-roof City Forest chalet, Bid
No. 3217; and
WHEREAS,
sufficient funds are included in the project established for City Forest
Renovation; now therefore
RESOLVED,
that the low bid meeting City specifications submitted by R. F. Koester, Inc.
of Hemlock, Michigan, to re-roof City Forest chalet is hereby accepted; and
RESOLVED FURTHER, that the City
Purchasing Agent is authorized to issue a purchase order to R. F. Koester, Inc.
in the amount of $21,298 in accord with this resolution, the proposal selected,
and City specifications. (Motion ADOPTED.)
The
following resolution was offered by Councilman McKeag and seconded by
Councilman Donker:
WHEREAS,
sealed proposals were advertised and received in accord with Article II of
Chapter 2 of the Midland Code of Ordinances for the Municipal Service Center
Access Control System, Bid No. 3206; and
WHEREAS, funding
for this project is included in the FY 2009-10 Capital budget for the Municipal
Service Center; now therefore
RESOLVED, that the Purchasing Agent is
authorized to issue a purchase order to Midstate
Security of Grandville, Michigan in the amount of $50.537.00, in accordance
with the proposal and city specifications; and
RESOLVED FURTHER,
that the City Manager is authorized to approve change orders up to $2,500 for
the project. (Motion ADOPTED.)
The
following resolution was offered by Councilman McKeag and seconded by
Councilman Donker:
WHEREAS,
sealed proposals were advertised and received in accord with Article II of
Chapter 2 of the Midland Code of Ordinances for the Retrofitting of Truck Bodies,
Bid No. 3218; and
WHEREAS,
sufficient funding for the purchase and installation of truck equipment is
included in the FY 2009-10 Equipment Revolving Fund budget for Capital Outlay -
Vehicles; now therefore
RESOLVED,
that the Purchasing Agent is authorized to issue a purchase order to NBC Truck
Equipment of Roseville, Michigan, in the amount of $112,884.00 for the purchase
and installation of truck equipment on City owned chassis for use in winter
snow removal operations, in accordance with the proposal and city
specifications. (Motion ADOPTED.)
The
following resolution was offered by Councilman McKeag and seconded by
Councilman Donker:
WHEREAS,
the City of Midland desires to have traffic consulting services performed by
the firm of Orchard, Hiltz & McCliment,
Inc. of Livonia, Michigan, in accordance with the existing contract and current
hourly rate schedule; and
WHEREAS,
Ordinance Section 2-19, Securing Professional Services, provides that “no
Sealed Proposals shall be required for the purchases of contracts for
professional services”; and
WHEREAS,
funding for these consulting services is provided in the Major Street Fund
budget; now therefore
RESOLVED,
that the extension of an existing contract with Orchard, Hiltz
& McCliment, Inc. of Livonia, Michigan, for
traffic consulting services through FY 2011/12 is hereby accepted and the City
Purchasing Agent is authorized to issue annual purchase orders for said
services in the amount of $25,000; and
RESOLVED FURTHER, that the City
The
following resolution was offered by Councilman McKeag and seconded by Councilman
Donker:
WHEREAS,
the City of Midland Landfill has approximately two thirds of a mile of asphalt
roads ranging in age from nine to over thirty years used by an average of over
120 waste disposal vehicles daily; and
WHEREAS,
several sections of the roads have been repaired in the past, but continued
deterioration due to age and heavy truck and equipment traffic has necessitated
improvement and replacement of a majority of the road; and
WHEREAS,
sealed bids were received and opened for Bid No. 3222, Street Paving at the
Landfill, in accord with Sec. 2-18 of the Code of Ordinances for the City of
Midland, and the low bid proposal submitted by the Pyramid Paving Company of
Essexville of $67,313.65 meets the City’s requirements; and
WHEREAS,
sufficient funds are available in the 2009/10 Landfill Fund accounts
#517-9120-912.97-15 – Land Improvements; now therefore
RESOLVED,
that the low bid proposal submitted by the Pyramid Paving Company of Essexville
in the amount of $67,313.65 is accepted and a purchase order is hereby
authorized; and
RESOLVED FURTHER, that the City
Manager is authorized to approve changes to said purchase order in an aggregate
amount not to exceed $10,000.00. (Motion ADOPTED.)
The
following resolution was offered by Councilman McKeag and seconded by
Councilman Donker:
WHEREAS,
the City of Midland, State of Michigan wishes to construct improvements to its
existing wastewater treatment and collection system; and
WHEREAS,
the wastewater system improvements project formally adopted on June 22, 2009
will be funded through Michigan’s State Revolving Fund Programs; and
WHEREAS,
the City of Midland has sought bids for the proposed improvements under three
separate bid packages; the Gas Collection And Control System Construction, the
Gas Pipeline Construction, and the Gas To Energy Facility and Compressor
Building Design and Construction and has received a low bid for the Gas To
Energy Facility and Compressor Building Design and Construction from The Christman
Company; and
WHEREAS,
funding has been budgeted for the design portion of the bid in Project LF0707 –
Landfill Gas to Energy; and
WHEREAS,
the project engineer, CTI and Associates, Inc., in conjunction with City of
Midland staff, has recommended awarding a purchase order in the amount of
$128,461.00 to the low compliant bidder to complete the final design and
specifications so that the Guaranteed Maximum Price for construction of the Gas
to Energy Facility and Compressor Building received from The Christman Company
may be confirmed; now therefore
RESOLVED,
that the low compliant bid is hereby accepted, and a purchase order to The
Christman Company of Lansing in the amount of $128,461.00, for the final design
portion only of the proposed wastewater system improvements is authorized. (Motion ADOPTED.)
The
following resolution was offered by Councilman McKeag and seconded by Councilman
Donker:
WHEREAS, the City of Midland Wastewater Treatment Plant (WWTP) began operations in
1962, and as part of the Wastewater Fund’s ongoing replacement plan, all steel
handrails will eventually be replaced with surface mounted aluminum rails; and
WHEREAS, this year, the handrails around each of the plant’s east and west
intermediate clarifiers (169 lineal feet per clarifier) will be replaced; and
WHEREAS, on October 5, Council accepted the
low bid from Gerace Construction of Midland, and a purchase order was
authorized in the amount of $14,200.00; and
WHEREAS, that amount was reported by staff to be a total price for both the east
and west intermediate clarifiers at the WWTP, but it should have been presented
as a per unit price to supply and install the aluminum handrails around each of
the two clarifiers; and
WHEREAS, the previously authorized purchase order needs to be increased by
$14,200.00 to properly reflect the total cost of the handrail installations for
both clarifiers, while still leaving Gerace Construction as the low bid;
and
WHEREAS, funding for this work is
budgeted in the 2009/10 Wastewater Fund account #590-9120-912.97-25 – Capital
Equipment; now therefore
RESOLVED,
that an increase of $14,200.00 to the current purchase order with Gerace
Construction of Midland is hereby authorized, bringing the total amount of the
purchase order to $28,400.00 for the supply and installation of aluminum
handrails at the Wastewater Treatment Plant.
(Motion ADOPTED.)
The
following resolution was offered by Councilman McKeag and seconded by
Councilman Donker:
RESOLVED,
that in accord with Section 11.6 of the Charter of the City of Midland, a
public hearing shall be conducted at 7:00 p.m., Monday, November 9, 2009 in the
Council Chambers of City Hall on the proposal to amend the 2009-10 General Fund
budget to recognize an additional $30,208 of revenue from a Federal grant and
$30,208 of additional expenditures to provide for overtime wages associated
with community/public relations activities and to recognize an additional $45,000
in revenue from a State grant and $45,000 of additional expenditures to
facilitate a partnership project between the City of Midland Police Department
and the Midland Area Partnership for Drug Free Youth, all within the Police
Department activity; and
RESOLVED FURTHER, that the City Clerk
is hereby directed to give notice as provided in Section 5.11 of the Charter of
the City of Midland. (Motion ADOPTED.)
The
following resolution was offered by Councilman McKeag and seconded by
Councilman Donker:
RESOLVED,
that the request from Midland Evangelical Free Church to spend the night in the
Farmers Market area on Friday, November 6, 2009, beginning at 7:00 p.m. until
Saturday, November 7 at 9:00 a.m. to conduct a youth ministry “Night of
Homelessness” experience and raise funds for the Open Door is hereby approved;
and
RESOLVED FURTHER, that the
Being
no further business the meeting adjourned at 10:35 p.m.
______________________________________
Selina
Tisdale, City