July 12, 2010

 

A regular meeting of the City Council was held on Monday, July 12, 2010, at 7:00 p.m. in the Council Chambers of City Hall.  Mayor Donker presided.  The Pledge of Allegiance to the Flag was recited in unison.

 

Councilmen present:

Thomas Adams, Maureen Donker, Bruce Johnson, Marty Wazbinski

Councilmen absent:

Vacant:

None

Third Ward

 

MINUTES

Approval of the minutes of the June 28, 2010 regular meeting was offered by Councilman Adams and seconded by Councilman Wazbinski.  (Motion ADOPTED.)

 

PUBLIC COMMENTS

No public comments were made.

 

GOLF COURSE FEES ORDINANCE AMENDMENT (1st reading)

Assistant City Manager Jack Duso presented information on an ordinance to amend Section 21-71 of Division 2 of Article II of Chapter 21 of the Code of Ordinances – Golf Course Fees. Introduction and first reading of the following ordinance amendment was then offered by Councilman Adams and seconded by Councilman Johnson:

 

ORDINANCE NO. ______

AN ORDINANCE TO AMEND THE CODE OF ORDINANCES OF THE CITY OF MIDLAND, MICHIGAN, BY AMENDING SECTION 21-71 OF DIVISION 2 OF ARTICLE II OF CHAPTER 21 THEREOF.

The City of Midland Ordains:

Section 1.        Section 21-71 of Division 2 of Article II of Chapter 21 is amended to read as follows:

Sec. 21-71.  Golf Course Fees

The fees for golfing privileges at the Currie Municipal Golf Course are as follows:

Currie East Municipal Golf Course Daily Fees

9-hole rate

 

 

     Regular weekday

 

$11.50 per play

     Regular weekend

 

$11.50 15.00 per play

     Senior weekday (7:00 a.m. – 3:00 p.m.)

 

$  8.00 per play

     Youth weekday & weekend

 

$  5.00 per play

18-hole rate

 

 

     Regular weekday

 

$15.00 18.00 per play

     Regular weekend

 

$15.00 25.00 per play

     Senior weekday (7:00 a.m. – 3:00 p.m.)

 

$13.00 per play

     Youth weekday & weekend

 

$  9.00 per play

Currie West Municipal Golf Course Daily Fees

9-hole rate

 

 

     Regular weekday

 

$15.00 per play

     Regular weekend

 

$15.00 21.00 per play

     Senior weekday (7:00 a.m. – 3:00 p.m.)

 

$10.00 per play

     Youth weekday & weekend

 

$  8.00 per play

18-hole rate

 

 

     Regular weekday

 

$25.00 per play

     Regular weekend

 

$25.00 35.00 per play

     Senior weekday (7:00 a.m. – 3:00 p.m.)

 

$17.00 per play

     Youth weekday & weekend

 

$12.00 per play

Currie East and Currie West Municipal Golf Courses Membership Fees

Season Membership privileges good April 1 through end of season

Dual Unlimited play (East and West Courses)

 

 

     Single Season Membership

 

$1000.00 per Membership

     Couple season Membership

 

$1500.00 per Membership

*  Currie Dual Members receive:

  • 10% discount on all Golf Shop merchandise excluding special sale items
  • 10% discount on all Food Menu items

 

 

Unlimited play - East Course Only

 

 

     Single season Membership

 

$550.00 per Membership

     Couple season Membership

 

$750.00 per Membership

     Youth season Membership

 

$275.00 per Membership

*    Currie East Members receive:

  • 20% discount on Currie West green fees
  • 10% discount on all Golf Shop merchandise excluding special sale items
  • 10% discount on all Food Menu items

 

 

Unlimited play - West Course Only

 

 

     Single season Membership

 

$  750.00 per Membership

     Couple season Membership

 

$1200.00 per Membership

     Youth season Membership

 

$  400.00 per Membership

*    Currie West Members receive:

  • 20% discount on Currie East green fees
  • 10% discount on all Golf Shop merchandise excluding special sale items
  • 10% discount on all Food Menu items

 

 

Senior restricted play - (West Course Only Monday through Friday before 3:00 p.m.)

 

 

     Single season Membership

 

$600.00 per Membership

     Couple season Membership

 

$1100.00 per Membership

*   Currie West Members receive:

  • 20% discount on Currie East green fees
  • 10% discount on all Golf Shop merchandise excluding special sale items
  • 10% discount on all Food Menu items

 

 

Senior restricted play – (East Course Only Monday through Friday before 3:00 p.m.)

 

 

 

     Single season Membership

 

$450.00 per Membership

     Couple season Membership

 

$700.00 per Membership

*   Currie East Members receive:

  • 20% discount on Currie West green fees
  • 10% discount on all Golf Shop merchandise excluding special sale items
  • 10% discount on all Food Menu items

 

 

Family Membership (West Course Only for Unlimited Family Members 18 years of age and under)

 

$1450.00 per Membership

*   Currie West Members receive:

  • 20% discount on Currie East green fees
  • 10% discount on all Golf Shop merchandise excluding special sale items
  • 10% discount on all Food Menu items

 

 


 

Family Membership (East Course only for Unlimited Family Members 18 years of age and under)

 

$1100.00 per Membership

*   Currie East Members receive:

  • 20% discount on Currie West green fees
  • 10% discount on all Golf Shop merchandise excluding special sale items
  • 10% discount on all Food Menu items

 

 

Power Cart Fees

     9 Holes per person

 

Not to exceed $  9.00

     18 Holes per person

 

Not to exceed $15.00

Cart Lease

 

 

     Single

 

$450.00 per season

     Couple

 

$675.00 per season

Trail Fee (Private carts used only by owner or member of immediate family.)  All other riders must pay a cart rental fee.

 

 

     Season pass

 

$450.00 per pass

     Daily pass

 

$  10.00 per pass

Par Three Course Daily Fees

Par 3 – Regular

 

$6.50 per play

Par 3 – Senior

 

$4.50 per play

Par 3 – Youth

 

$2.50 per play

Driving Range Fees

Driving Range

 

 

     Small Basket

 

$3.00

     Medium Basket

 

$5.00

     Large Basket

 

$7.00

Driving Range Season Membership Fees

     Single

 

$200.00

     Course Season Membership (Single)

 

$125.00

     Course Season Membership (Couple)

 

$200.00

Youth Golf Program

     Program Fee

 

$70.00 or Youth Membership

Senior is defined as 60 years of age and older.

Youth is defined as 18 years of age and under.

Couple is defined as husband and wife.

Family is defined as husband and wife and their children 18 years of age and under.

Exception:  The Golf Course Manager is authorized with the approval of the City Manager to reduce daily fees on a discretionary basis for the purpose of marketing additional play.

Section 2.        This Ordinance shall take effect upon publication.  (Motion ADOPTED.  Considered first reading.)

 

TRAFFIC CONTROL ORDER P-10-08

The following resolution was offered by Councilman Adams and seconded by Councilman Wazbinski:

 

RESOLVED, that Traffic Control Order No. P-10-08 filed May 7, 2010 pursuant to Chapter 24 of the Code of Ordinances to establish traffic control as follows:

That TCOs P-86-12, P-86-06 and P-85-20 be rescinded and parking is hereby allowed on Hancock Drive from Clay Street to 500 feet west.

is hereby made permanent.  (Motion ADOPTED.)

 

MBS INTERNATIONAL AIRPORT COMMISSION – WHITTINGTON APPOINTMENT

The following resolution was offered by Councilman Adams and seconded by Councilman Wazbinski:

 

RESOLVED, that the City Council hereby appoints Paula Whittington to the MBS International Airport Commission effective August 1, 2010, for a three-year term ending June 30, 2013.  (Motion ADOPTED.)

 

LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE

The following resolution was offered by Councilman Adams and seconded by Councilman Wazbinski:

 

WHEREAS, the City has received a proposal for life and accidental death and dismemberment insurance coverage from Lincoln National Life Insurance Company through the City’s insurance agent, Saginaw Bay Underwriters; and

WHEREAS, the City’s current carrier, Unicare, has a rate guarantee of $0.175 per thousand for life and AD&D coverage, which is set to expire on December 31, 2010; and 

WHEREAS, the proposal from Lincoln National provides a cost savings of 8.6% or $3,500 per year from the City’s current life and AD&D insurance rates; and

WHEREAS, the City’s insurance agent has advised staff that the rate proposal from Lincoln National is highly competitive and mirrors what could be expected from a competitive bid process conducted in December 2010, when the City’s current rate expires; and

WHEREAS, funding is available in departmental accounts dedicated to life insurance expenses; now therefore

RESOLVED, that sealed proposals are waived as impractical, in accord with Section 2-18 of the Code of Ordinances; and

RESOLVED FURTHER, that the proposal submitted by Lincoln National Life Insurance Company for a three-year rate guarantee of $0.16 per thousand for life and accidental death and dismemberment insurance coverage is hereby accepted.  (Motion ADOPTED.)

 

DIESEL FUEL PURCHASE

The following resolution was offered by Councilman Adams and seconded by Councilman Wazbinski:

 

WHEREAS, City Council adopted a resolution on December 17, 2007 that allows the Purchasing Agent to purchase full tankers of unleaded gasoline and diesel fuel exceeding $20,000, and seek approval for the purchase at the next City Council meeting; and

WHEREAS, City Council reviewed the process on December 21, 2009 and decided to continue as it still provides a significant cost savings to the City; and

WHEREAS, the volatility of the fuel market does not allow for staff to follow the usual sealed bid process for purchases exceeding $20,000; and

WHEREAS, staff instead uses a competitive bid process whereby fuel vendors fax in prices that are valid for a particular day with the bid awarded to the lowest priced vendor; now therefore

RESOLVED, that the requirements for sealed proposals for the purchase of fuel are waived due to the volatility of the fuel market; and

RESOLVED FURTHER, that the purchase of 13,700 gallons of regular #2 diesel fuel from Hirschman Oil of Reese, Michigan for $30,907.20 executed by the Purchasing Agent on June 29, 2010, is hereby approved.  (Motion ADOPTED.)

 

UNLEADED FUEL PURCHASE

The following resolution was offered by Councilman Adams and seconded by Councilman Wazbinski:

 

WHEREAS, City Council adopted a resolution on December 17, 2007 that allows the Purchasing Agent to purchase full tankers of unleaded gasoline and diesel fuel exceeding $20,000, and seek approval for the purchase at the next City Council meeting; and

WHEREAS, City Council reviewed the process on December 21, 2009 and decided to continue as it still provides a significant cost savings to the City; and

WHEREAS, the volatility of the fuel market does not allow for staff to follow the usual sealed bid process for purchases exceeding $20,000; and

WHEREAS, staff instead uses a competitive bid process whereby fuel vendors fax in prices that are valid for a particular day with the bid awarded to the lowest priced vendor; now therefore

RESOLVED, that the requirements for sealed proposals for the purchase of fuel are waived due to the volatility of the fuel market; and

RESOLVED FURTHER, that the purchase of 13,400 gallons of E10 ethanol blend unleaded fuel from Hirschman Oil of Reese, Michigan for $28,783.20 executed by the Purchasing Agent on June 29, 2010, is hereby approved.  (Motion ADOPTED.)

 

POLICE PATROL CARS PURCHASE

The following resolution was offered by Councilman Adams and seconded by Councilman Wazbinski:

 

WHEREAS, bids for automobiles and light duty vehicles are solicited by the State of Michigan, and the City of Midland is authorized to make purchases from this program; and

WHEREAS, sufficient funding for the purchase of five police patrol cars is included in the    2010-11 Equipment Revolving Fund budget for Capital Outlay, Vehicles; now therefore

RESOLVED, that the Purchasing Agent is authorized to issue a purchase order to the State of Michigan’s selected vendor, Snethkamp Dodge of Lansing, Michigan, in the amount of $115,584.50 for the purchase of five police patrol cars in accordance with the State of Michigan Extended Purchasing Program proposal and specifications.  (Motion ADOPTED.)

 

2010 LANDFILL WATER MAIN; CONTRACT NO. 11

The following resolution was offered by Councilman Adams and seconded by Councilman Wazbinski:

 

WHEREAS, sealed proposals have been advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the installation of a new 12” water main across the Midland Sanitary Landfill parcel from Ashman Street to the new methane collection building for fire protection; and

WHEREAS, funding for this project is provided by the Landfill Fund; now therefore

RESOLVED, that the low sealed proposal submitted by Porath Contractors, Inc. of Houghton Lake, Michigan, for the "2010 Landfill Water Main; Contract No. 11", in the indicated amount of $128,570.00, based upon City estimated quantities is hereby accepted and the Mayor and the City Clerk are authorized to execute a contract therefore in accord with the proposal and the City's specifications; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders modifying or altering this contract in an aggregate amount not to exceed $20,000.00.  (Motion ADOPTED.)

 

MDOT CONTRACT AMENDMENT 2008-0421/A1 BARSTOW AIRPORT AWOS SYSTEM

The following resolution was offered by Councilman Adams and seconded by Councilman Wazbinski:

 

WHEREAS, on August 11, 2008 a contract between the City of Midland and the Michigan Department of Transportation (MDOT) was approved for dissemination of routine  aviation weather reports from an Automated Weather Observation System (AWOS) at Jack Barstow Municipal Airport; and

WHEREAS, a proposed Contract Amendment No. 2008-0421/A1 has been submitted to the City by the Michigan Department of Transportation to extend all conditions of the original existing contract by two years; and

WHEREAS, the Airport Manager recommends that the existing contracts be extended; now therefore

RESOLVED, that the City Council hereby approves the proposed Michigan Department of Transportation Contract No. 2008-0421/A1 and authorizes the Mayor and City Clerk to execute the contract on behalf of the City of Midland.  (Motion ADOPTED.)

 

MDOT CONTRACT AMENDMENT 2008-0419/A1 BARSTOW AIRPORT AWOS SYSTEM

The following resolution was offered by Councilman Adams and seconded by Councilman Wazbinski:

 

WHEREAS, on August 11, 2008 a contract between the City of Midland and the Michigan Department of Transportation (MDOT) was approved for required maintenance of an Automated Weather Observation System (AWOS) at Jack Barstow Municipal Airport;  and

WHEREAS, a proposed Contract Amendment No. 2008-0419/A1 has been submitted to the City by the Michigan Department of Transportation to extend all conditions of the original existing contract by two years; and

WHEREAS, the Airport Manager recommends that the existing contracts be extended; now therefore

RESOLVED, that the City Council hereby approves the proposed Michigan Department of Transportation Contract No. 2008-0419/A1 and authorizes the Mayor and City Clerk to execute the contract on behalf of the City of Midland. (Motion ADOPTED.)

 

JANITORIAL SERVICES - WATER TREATMENT PLANT

The following resolution was offered by Councilman Adams and seconded by Councilman Wazbinski:

 

WHEREAS, the Water Treatment Plant (WTP) has over 100,000 square feet of floor space that is cleaned and maintained, including open and treatment areas of the plant, office spaces, the laboratory, shop area, locker rooms, and restrooms; and

WHEREAS, for the past 16 years WTP staff has been pleased with the reliability, commitment, and cost-effective service that the Arnold Center of Midland special needs employees have provided, and would like to continue that business relationship; and

WHEREAS, the new rate requested is $2,377.50 per month for a total annual cost of $28,530.00, which represents a 3.0% increase over the prior year; and

WHEREAS, funds are available for said purpose in the 2010/11 Water Fund account #591-8272-821.93-04 – Janitorial Service; now therefore

RESOLVED, that the Mayor and City Clerk are hereby authorized to execute the service agreement with the Arnold Center of Midland for janitorial services at the City of Midland Water Treatment Plant, with a total annual amount not to exceed $28,530.00, in accord with Sec. 2-18 of the Code of Ordinances for the City of Midland.  (Motion ADOPTED.)

 

WATER METERS AND ACCESSORIES PURCHASE

The following resolution was offered by Councilman Adams and seconded by Councilman Wazbinski:

WHEREAS, the City standardized water meters in 1987, selecting Sensus Metering Systems through competitive bid, thus eliminating the need to duplicate meter reading equipment; and

WHEREAS, sealed bids for purchase of Sensus water meters and accessories, Bid 3269, have been advertised and received in accord with Section 2-18 of the Midland Code of Ordinances; and

WHEREAS, staff  rejects the bid submitted by SLC Meter Services, as many of the items indicated are either not comparable to Sensus meters, or do not have the same measuring specifications that allow accurate metering at low flows; and

WHEREAS, funding for meters and accessories is provided in Water Fund Inventory Account #591-0000-091.13-31; now therefore

RESOLVED, that the bid submitted by ETNA Supply Company of Grand Rapids, for the indicated unit prices, is accepted and a purchase order is hereby authorized in an amount not to exceed $157,710.00 for purchases of meters and accessories for fiscal year 2010/11; and

RESOLVED FURTHER, that the City Manager is authorized to approve changes to the purchase order in an aggregate amount not to exceed $5,000.00.  (Motion ADOPTED.)

 

CONTRACTUAL REPAIR SERVICES – PURCHASE ORDER INCREASE

The following resolution was offered by Councilman Adams and seconded by Councilman Wazbinski:

 

WHEREAS, the City’s Water Distribution Department relies on contractors to make the necessary repairs to damaged property and roads caused either by main breaks or by the excavations to make the repairs to the mains; and

WHEREAS, annual bids for out lawn repair unit prices are received in January of each year for a 12-month period ending December 31; and

WHEREAS, a purchase order was administratively approved in the amount of $20,000.00 to Earthmovers of Midland based on the unit prices received January 12, 2010; and

WHEREAS, an increase of $110,000.00 to the existing purchase order is requested to complete the inventory of needed restoration, and for work anticipated through December; and

WHEREAS, funding has been budgeted for this purpose in the 2010/11 Water Fund account #591-8285-821.93-36 – Repairs & Maintenance; now therefore

RESOLVED, an increase of $110,000.00 to an existing purchase order of $20,000.00 to Earthmovers is hereby authorized, bringing the total purchase order to $130,000.00 for out lawn repair work, based on previously bid unit prices; and

RESOLVED FURTHER, that the City Manager is authorized to approve changes to the purchase order in an aggregate amount not to exceed $10,000.00.  (Motion ADOPTED.)

 

GOLF COURSE CHEMICALS PURCHASE

The following resolution was offered by Councilman Adams and seconded by Councilman Wazbinski:

 

WHEREAS, sealed proposals were advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the purchase of golf course chemicals, Bid No. 3257; and

WHEREAS, funding for these golf course supplies is included in the 2010-11 Golf Course Fund budget; now therefore

RESOLVED, that the Purchasing Agent is authorized to issue a purchase order to John Deere Landscape of Cleveland, Ohio up to the amount of $8,500; to Turfgrass Inc. of South Lyon, Michigan up to the amount of $14,500; to Tri Turf of Rockford, Michigan up to the amount of $18,300; to Helena Chemical Company of Zeeland, Michigan up to the amount of $10,875; and to Commerce Corp. of Grand Rapids, Michigan up to the amount of $668 for golf course chemicals per the bid proposals and city specifications.  (Motion ADOPTED.)

 

Being no further business the meeting adjourned at 7:15 p.m.

 

 

______________________________________

            Selina Tisdale, City Clerk