December 20, 2010
A regular meeting of the City Council was
held on Monday, December 20, 2010, at 7:00 p.m. in the Council Chambers of City
Hall. Mayor Donker presided. The Pledge of Allegiance to the Flag was
recited in unison.
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Councilmen present: |
Thomas Adams, J. Dee Brooks, Maureen Donker, Bruce
Johnson, Marty Wazbinski |
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Councilmen absent: |
None |
Approval of the minutes of the December 6, 2010
regular meeting was offered by Councilman Adams and seconded by Councilman Johnson. (Motion ADOPTED.)
Fiscal Services Director David Keenan
presented information on a budget amendment for June 30, 2010
Encumbrances. A public hearing opened at
7:05 p.m., recognizing no public comments, the hearing closed at 7:05 p.m. The following resolution was then offered by
Councilman Johnson and seconded by Councilman Brooks:
WHEREAS, in accord with Sections 5.11, 11.4, and 11.6 of the Charter of the City of Midland, and after having given proper legal notice, and having conducted a public hearing, Monday, December 20, 2010, on the proposal to amend the budgets of the General Fund, Major Street Fund, Local Street Fund, Storm Water Management Fund, Grace A. Dow Memorial Library Fund, Downtown Development Authority Fund, and Dial A Ride Transportation Fund for the 2010-2011 fiscal year and to amend the financial working plans of the Civic Arena Fund, Landfill Fund, Golf Course Fund, Wastewater Fund, Water Fund, Information Services - Operations Fund, and Equipment Revolving Fund for the 2010-2011 fiscal year in order to provide funding for June 30, 2010 encumbrances; now therefore
RESOLVED, that the 2010-2011 budgets and financial working plans for the following funds be amended by increasing appropriation in the following amounts:
General Fund
General Government $ 69,500
Public Safety 57,335
Public Works 60,000
Sanitation 9,057
Parks and Recreation 34,896
Airport 27,271
Other
(appeals, transfers, projects) 699,629
Total General Fund $ 957,688
Major Street Fund 1,238,982
Local Street Fund 775,730
Storm Water Management Fund 63,434
Grace A. Dow Memorial Library Fund 4,000
Dial A Ride Transportation Fund 90,000
Downtown Development Authority Fund 50,000
Civic Arena Fund 45,000
Landfill Fund 1,749,173
Golf Course Fund 2,000
Wastewater Fund 120,173
Water Fund 2,386,943
Information Services – Operations Fund 195,460
Equipment Revolving Fund 29,064
; and
RESOLVED FURTHER, that the 2010-2011 budgets and financial working plans for the following funds be amended by increasing revenues in the following amounts:
General Fund $ 239,932
Dial A Ride Transportation Fund 90,000
Civic Arena Fund 25,000
Water Fund 300,635
(Motion ADOPTED.)
No public comments were made.
City Engineer Brian McManus presented
information on a Michigan Department of Transportation Economic Development
Grant Application for work on Waldo Avenue.
The following resolution was then offered by Councilman Wazbinski and
seconded by Councilman Johnson:
WHEREAS, the City desires to pursue a ‘Category A’ Economic Development
Grant from the Michigan Department of Transportation (MDOT), to secure funding
for street improvements surrounding a planned biomass energy production facility
project within the City of Midland; and
WHEREAS, a grant application will be submitted by the City; and
WHEREAS, a successful grant would accommodate improvements to Waldo
Avenue within the City of Midland; and
WHEREAS, MDOT supported an initial letter of intent submitted by the
City; and
WHEREAS, grant approval conditions involve support by resolution from
the local authority for related new or improved streets, which includes a
minimum 20% project local cost share and maintenance commitment; and
WHEREAS, the estimated costs for city-related street improvements is
$1.2 million; and
WHEREAS, the estimated local share of $750,000 would be provided by the
developer; now therefore
RESOLVED, that the City Council hereby supports the
proposed development and agrees to said conditions regarding receiving grant
funding on behalf of the City of Midland.
(Motion ADOPTED.)
The following resolution was offered by
Councilman Adams and seconded by Councilman Johnson:
WHEREAS, Section 35-3 of the Code of Ordinances of the City of Midland designates the Midland County Emergency Operations Plan as the City’s emergency operations plan; and
WHEREAS, Section 35-8 of the Code of Ordinances requires the City Manager to review the effectiveness of the Midland County Emergency Operations Plan at least once every four years; and
WHEREAS, the Emergency Management Act (Public Act 390 of 1976, as amended) requires each county and every city over 25,000 in population to re-certify the emergency operations plan at least every four years; and
WHEREAS, the Midland County Emergency Services Director has requested that the City of Midland re-certify the County of Midland/City of Midland Emergency Operations Plan; now therefore
RESOLVED, that the City Council hereby approves the County of Midland/City of Midland Emergency Operations Plan as submitted and authorizes and directs the City Manager to certify said plan by his signature. (Motion ADOPTED.)
The following resolution was offered by
Councilman Adams and seconded by Councilman Johnson:
WHEREAS, City
Council adopted a resolution on December 17, 2007 that allows the Purchasing
Agent to purchase full tankers of unleaded gasoline and diesel fuel exceeding
$20,000, and seek approval for the purchase at the next City Council meeting;
and
WHEREAS, City
Council reviewed the process on December 21, 2009 and decided to continue as it
still provides a significant cost savings to the City; and
WHEREAS, the
volatility of the fuel market does not allow for staff to follow the usual
sealed bid process for purchases exceeding $20,000; and
WHEREAS, staff
instead uses a competitive bid process whereby fuel vendors fax in prices that
are valid for a particular day with the bid awarded to the lowest priced
vendor; now therefore
RESOLVED, that the
requirements for sealed proposals for the purchase of fuel are waived due to
the volatility of the fuel market; and
RESOLVED
FURTHER, that the purchase of 13,691 gallons of Winter Blend diesel fuel from Hirschman
Oil of Reese, Michigan for $32,283.38 executed by the Purchasing Agent on
December 1, 2010, is hereby approved. (Motion ADOPTED.)
The following
resolution was offered by Councilman Adams and seconded by Councilman Johnson:
WHEREAS, in September 2009, a contract with
John E. Green Company of Saginaw was authorized by Council in the amount of
$1,737,000.00, for Chemical Feed System Improvements at the city’s Water
Treatment Plant (WTP), and gave the City Manager authorization to make changes
to the contract in an aggregate amount not to exceed $20,000.00; and
WHEREAS, the project is well underway and
involves the construction of improvements to various 26-year-old chemical feed
systems while also updating the 10-year-old Supervisory Control and Data
Acquisition system (SCADA); and
WHEREAS, Change Orders (Nos. 1, 2, & 3)
authorized by the City Manager to date have resulted in a net decrease to the
contract of $3,884.00, making the total adjusted contract $1,733,116.00; and
WHEREAS, during recent power interruptions at
the WTP, it was determined that the WTP’s SCADA UPS (uninterruptable power
supply) installed in 1998, does not react quickly enough to keep various
treatment processes running; and
WHEREAS, Change Order No. 4, in the amount of
$38,100.00, will upgrade the existing UPS to provide power to the SCADA systems
and keep the plant fully operational during temporary electrical utility
interruptions; and
WHEREAS, funding for this project is available
in the Water Fund Capital Project WP0702; now therefore
RESOLVED, that Change Order No. 4 to the amended construction contract with John
E. Green Company, of Saginaw in the
amount of $38,100.00, is hereby
approved, bringing the total contract value to $1,771,216.00, to upgrade the existing Uninterruptable
Power Supply to provide power to the Water Treatment Plant SCADA systems. (Motion ADOPTED.)
The following resolution was offered by Councilman
Adams and seconded by Councilman Johnson:
WHEREAS, the Center City Authority Board has
spent the last twelve months preparing a plan for the future development of the
South Saginaw Road commercial corridor culminating in the draft Center City Corridor
Improvement Authority Development Plan (the Plan); and
WHEREAS, a public hearing was held by the
Center City Authority Board on Wednesday, October 27, 2010 to review the Plan;
and
WHEREAS, the Board has recommended adoption
of the Plan to the Midland City Council by a unanimous (7-0) vote; and
WHEREAS, State law requires a public hearing
be conducted by the City Council prior to adoption of the Plan; now therefore
RESOLVED, that notice is hereby given that a
public hearing will be held by the City Council on Monday, January 24, 2011, at
7:00 p.m. in the Council Chambers, City Hall, for the purpose of considering
adoption of the Center City Corridor Improvement Authority Development Plan;
and
RESOLVED FURTHER, that the
City Clerk is hereby directed to publish said notice on January 8, 2011.
(Motion ADOPTED.)
The following resolution was offered by
Councilman Adams and seconded by Councilman Johnson:
RESOLVED, that in
accordance with Section 11.6 of the Charter of the City of Midland, a public
hearing shall be conducted at 7:00 p.m., Monday, January 10, 2011, in the
Council Chambers of City Hall on the proposal to amend the 2010-11 General Fund
budget to increase offsetting revenue accounts by $106,289 for a net budget
change of zero, to recognize 2010-11 captured property taxes to be distributed
to Hotel Holdings Cinema, L.L.C., in accordance with the Brownfield
Reimbursement Agreement dated March 24, 2008, and to increase appropriations by
$46,120 to provide budget authorization to distribute 2009-10 captured property
taxes from General Fund fund balance, also related to the Brownfield
Reimbursement Agreement with Hotel Holdings Cinema, L.L.C. (Motion ADOPTED.)
The following resolution was offered by
Councilman Adams and seconded by Councilman Johnson:
WHEREAS, The Herbert H. and Grace A. Dow Foundation has awarded a
donation to the City in the amount of
$150,000 to help fund repairs at Plymouth Pool; and
WHEREAS, the Rollin M. Gerstacker Foundation has awarded a donation to
the City in the amount of $100,000 toward the repairs at the pool as well; now
therefore
RESOLVED, that the City of Midland graciously accepts the generous
donations totaling $250,000 from the Foundations; and
RESOLVED FURTHER, that in accord with Section 11.6 of the Charter of the
City of Midland, a public hearing shall be conducted at 7:00 p.m., January 10,
2011 in the Council Chambers of City Hall on the proposal to amend the 2010-11
General Fund budget to increase revenues to recognize these gifts totaling
$250,000 from The Herbert H. and Grace A. Dow Foundation and the Rollin M.
Gerstacker Foundation for repairs at Plymouth Pool and to increase expenditures
by $250,000 to allow for construction of the project. (Motion ADOPTED.)
Being no further business the meeting
adjourned at 7:25 p.m.
______________________________________
Selina
Tisdale, City