December 20, 2010

 

A regular meeting of the City Council was held on Monday, December 20, 2010, at 7:00 p.m. in the Council Chambers of City Hall.  Mayor Donker presided.  The Pledge of Allegiance to the Flag was recited in unison.

 

Councilmen present:

Thomas Adams, J. Dee Brooks, Maureen Donker, Bruce Johnson, Marty Wazbinski

Councilmen absent:

None

 

MINUTES

Approval of the minutes of the December 6, 2010 regular meeting was offered by Councilman Adams and seconded by Councilman Johnson.  (Motion ADOPTED.)

 

BUDGET AMENDMENT FOR ENCUMBRANCES

Fiscal Services Director David Keenan presented information on a budget amendment for June 30, 2010 Encumbrances.  A public hearing opened at 7:05 p.m., recognizing no public comments, the hearing closed at 7:05 p.m.  The following resolution was then offered by Councilman Johnson and seconded by Councilman Brooks:

 

WHEREAS, in accord with Sections 5.11, 11.4, and 11.6 of the Charter of the City of Midland, and after having given proper legal notice, and having conducted a public hearing, Monday, December 20, 2010, on the proposal to amend the budgets of the General Fund, Major Street Fund, Local Street Fund, Storm Water Management Fund, Grace A. Dow Memorial Library Fund, Downtown Development Authority Fund, and Dial A Ride Transportation Fund for the 2010-2011 fiscal year and to amend the financial working plans of the Civic Arena Fund, Landfill Fund, Golf Course Fund, Wastewater Fund, Water Fund, Information Services - Operations Fund, and Equipment Revolving Fund for the 2010-2011 fiscal year in order to provide funding for June 30, 2010 encumbrances; now therefore

RESOLVED, that the 2010-2011 budgets and financial working plans for the following funds be amended by increasing appropriation in the following amounts:

General Fund

General Government                                    $       69,500

Public Safety                                                         57,335

Public Works                                                          60,000

Sanitation                                                                 9,057                       

Parks and Recreation                                            34,896

Airport                                                                    27,271           

Other (appeals, transfers, projects)                     699,629

Total General Fund                                 $     957,688

Major Street Fund                                                   1,238,982

Local Street Fund                                                      775,730

Storm Water Management Fund                                 63,434

Grace A. Dow Memorial Library Fund                          4,000

Dial A Ride Transportation Fund                                 90,000

Downtown Development Authority Fund                    50,000

Civic Arena Fund                                                         45,000           

Landfill Fund                                                           1,749,173

Golf Course Fund                                                          2,000           

Wastewater Fund                                                       120,173

Water Fund                                                             2,386,943

Information Services – Operations Fund                  195,460

Equipment Revolving Fund                                         29,064

; and

RESOLVED FURTHER, that the 2010-2011 budgets and financial working plans for the following funds be amended by increasing revenues in the following amounts:

General Fund                                                      $     239,932

Dial A Ride Transportation Fund                                 90,000

Civic Arena Fund                                                         25,000           

Water Fund                                                                300,635

(Motion ADOPTED.)

 

PUBLIC COMMENTS

No public comments were made.

 

MDOT ECONOMIC DEVELOPMENT GRANT APPLICATION – WALDO AVENUE

City Engineer Brian McManus presented information on a Michigan Department of Transportation Economic Development Grant Application for work on Waldo Avenue.   The following resolution was then offered by Councilman Wazbinski and seconded by Councilman Johnson:

 

WHEREAS, the City desires to pursue a ‘Category A’ Economic Development Grant from the Michigan Department of Transportation (MDOT), to secure funding for street improvements surrounding a planned biomass energy production facility project within the City of Midland; and

WHEREAS, a grant application will be submitted by the City; and

WHEREAS, a successful grant would accommodate improvements to Waldo Avenue within the City of Midland; and

WHEREAS, MDOT supported an initial letter of intent submitted by the City; and

WHEREAS, grant approval conditions involve support by resolution from the local authority for related new or improved streets, which includes a minimum 20% project local cost share and maintenance commitment; and

WHEREAS, the estimated costs for city-related street improvements is $1.2 million; and

WHEREAS, the estimated local share of $750,000 would be provided by the developer; now therefore

RESOLVED, that the City Council hereby supports the proposed development and agrees to said conditions regarding receiving grant funding on behalf of the City of Midland.  (Motion ADOPTED.)

 

COUNTY/CITY EMERGENCY OPERATIONS PLAN

The following resolution was offered by Councilman Adams and seconded by Councilman Johnson:

 

WHEREAS, Section 35-3 of the Code of Ordinances of the City of Midland designates the Midland County Emergency Operations Plan as the City’s emergency operations plan; and

WHEREAS, Section 35-8 of the Code of Ordinances requires the City Manager to review the effectiveness of the Midland County Emergency Operations Plan at least once every four years; and

WHEREAS, the Emergency Management Act (Public Act 390 of 1976, as amended) requires each county and every city over 25,000 in population to re-certify the emergency operations plan at least every four years; and

WHEREAS, the Midland County Emergency Services Director has requested that the City of Midland re-certify the County of Midland/City of Midland Emergency Operations Plan; now therefore

RESOLVED, that the City Council hereby approves the County of Midland/City of Midland Emergency Operations Plan as submitted and authorizes and directs the City Manager to certify said plan by his signature.  (Motion ADOPTED.)

 

DIESEL FUEL PURCHASE

The following resolution was offered by Councilman Adams and seconded by Councilman Johnson:

 

WHEREAS, City Council adopted a resolution on December 17, 2007 that allows the Purchasing Agent to purchase full tankers of unleaded gasoline and diesel fuel exceeding $20,000, and seek approval for the purchase at the next City Council meeting; and

WHEREAS, City Council reviewed the process on December 21, 2009 and decided to continue as it still provides a significant cost savings to the City; and

WHEREAS, the volatility of the fuel market does not allow for staff to follow the usual sealed bid process for purchases exceeding $20,000; and

WHEREAS, staff instead uses a competitive bid process whereby fuel vendors fax in prices that are valid for a particular day with the bid awarded to the lowest priced vendor; now therefore

RESOLVED, that the requirements for sealed proposals for the purchase of fuel are waived due to the volatility of the fuel market; and

RESOLVED FURTHER, that the purchase of 13,691 gallons of Winter Blend diesel fuel from Hirschman Oil of Reese, Michigan for $32,283.38 executed by the Purchasing Agent on December 1, 2010, is hereby approved.  (Motion ADOPTED.)

 

CHEMICAL FEED SYSTEM IMPROVEMENTS – CHANGE ORDER NO. 4

The following resolution was offered by Councilman Adams and seconded by Councilman Johnson:

 

WHEREAS, in September 2009, a contract with John E. Green Company of Saginaw was authorized by Council in the amount of $1,737,000.00, for Chemical Feed System Improvements at the city’s Water Treatment Plant (WTP), and gave the City Manager authorization to make changes to the contract in an aggregate amount not to exceed $20,000.00; and

WHEREAS, the project is well underway and involves the construction of improvements to various 26-year-old chemical feed systems while also updating the 10-year-old Supervisory Control and Data Acquisition system (SCADA); and

WHEREAS, Change Orders (Nos. 1, 2, & 3) authorized by the City Manager to date have resulted in a net decrease to the contract of $3,884.00, making the total adjusted contract $1,733,116.00; and

WHEREAS, during recent power interruptions at the WTP, it was determined that the WTP’s SCADA UPS (uninterruptable power supply) installed in 1998, does not react quickly enough to keep various treatment processes running; and

WHEREAS, Change Order No. 4, in the amount of $38,100.00, will upgrade the existing UPS to provide power to the SCADA systems and keep the plant fully operational during temporary electrical utility interruptions; and

WHEREAS, funding for this project is available in the Water Fund Capital Project WP0702; now therefore

RESOLVED, that Change Order No. 4 to the amended construction contract with John E. Green Company, of Saginaw in the amount of $38,100.00, is hereby approved, bringing the total contract value to $1,771,216.00, to upgrade the existing Uninterruptable Power Supply to provide power to the Water Treatment Plant SCADA systems.  (Motion ADOPTED.)

 

CENTER CITY CORRIDOR IMPROVEMENT AUTHORITY DEVELOPMENT PLAN

The following resolution was offered by Councilman Adams and seconded by Councilman Johnson:

 

WHEREAS, the Center City Authority Board has spent the last twelve months preparing a plan for the future development of the South Saginaw Road commercial corridor culminating in the draft Center City Corridor Improvement Authority Development Plan (the Plan); and

WHEREAS, a public hearing was held by the Center City Authority Board on Wednesday, October 27, 2010 to review the Plan; and

WHEREAS, the Board has recommended adoption of the Plan to the Midland City Council by a unanimous (7-0) vote; and

WHEREAS, State law requires a public hearing be conducted by the City Council prior to adoption of the Plan; now therefore

RESOLVED, that notice is hereby given that a public hearing will be held by the City Council on Monday, January 24, 2011, at 7:00 p.m. in the Council Chambers, City Hall, for the purpose of considering adoption of the Center City Corridor Improvement Authority Development Plan; and

RESOLVED FURTHER, that the City Clerk is hereby directed to publish said notice on January 8, 2011.  (Motion ADOPTED.)

 

PROPOSED BUDGET AMENDMENT – 2008 BROWNFIELD REIMBURSEMENT

The following resolution was offered by Councilman Adams and seconded by Councilman Johnson:

 

RESOLVED, that in accordance with Section 11.6 of the Charter of the City of Midland, a public hearing shall be conducted at 7:00 p.m., Monday, January 10, 2011, in the Council Chambers of City Hall on the proposal to amend the 2010-11 General Fund budget to increase offsetting revenue accounts by $106,289 for a net budget change of zero, to recognize 2010-11 captured property taxes to be distributed to Hotel Holdings Cinema, L.L.C., in accordance with the Brownfield Reimbursement Agreement dated March 24, 2008, and to increase appropriations by $46,120 to provide budget authorization to distribute 2009-10 captured property taxes from General Fund fund balance, also related to the Brownfield Reimbursement Agreement with Hotel Holdings Cinema, L.L.C. (Motion ADOPTED.)

 

PROPOSED BUDGET AMENDMENT – PLYMOUTH POOL REPAIRS

The following resolution was offered by Councilman Adams and seconded by Councilman Johnson:

 

WHEREAS, The Herbert H. and Grace A. Dow Foundation has awarded a donation to the City in the amount of  $150,000 to help fund repairs at Plymouth Pool; and

WHEREAS, the Rollin M. Gerstacker Foundation has awarded a donation to the City in the amount of $100,000 toward the repairs at the pool as well; now therefore

RESOLVED, that the City of Midland graciously accepts the generous donations totaling $250,000 from the Foundations; and

RESOLVED FURTHER, that in accord with Section 11.6 of the Charter of the City of Midland, a public hearing shall be conducted at 7:00 p.m., January 10, 2011 in the Council Chambers of City Hall on the proposal to amend the 2010-11 General Fund budget to increase revenues to recognize these gifts totaling $250,000 from The Herbert H. and Grace A. Dow Foundation and the Rollin M. Gerstacker Foundation for repairs at Plymouth Pool and to increase expenditures by $250,000 to allow for construction of the project.  (Motion ADOPTED.)

 

Being no further business the meeting adjourned at 7:25 p.m.

 

 

______________________________________

            Selina Tisdale, City Clerk