October 29, 2012

 

A regular meeting of the City Council was held on Monday, October 29, 2012, at 7:00 p.m. in the Council Chambers of City Hall.  Mayor Donker presided.  The Pledge of Allegiance to the Flag was recited in unison.

 

Councilmen present:

Thomas Adams, J. Dee Brooks, Diane Brown, Maureen Donker, Marty Wazbinski

Councilmen absent:

None

 

MINUTES

Approval of the minutes of the October 15, 2012 regular meeting was offered by Councilman Adams and seconded by Councilman Brown.  (Motion ADOPTED.)

 

2012-13 GRACE A. DOW MEMORIAL LIBRARY BUDGET AMENDMENT

Library Director Melissa Barnard presented information on an amendment to the 2012-13 budget of the Grace A. Dow Memorial Library to recognize $3,000,000 of additional revenue from The Herbert H. and Grace A. Dow Foundation and increase expenditures by $3,000,000 to fund infrastructure and interior improvements at the Library.  A public hearing opened at 7:05 p.m., recognizing no public comments, the hearing closed at 7:05 p.m.  The following resolution was then offered by Councilman Brooks and seconded by Councilman Wazbinski:

 

WHEREAS, the City of Midland has received a grant in the amount of $3,000,000 from The Herbert H. and Grace A. Dow Foundation to fund infrastructure and interior improvements to the library; and

WHEREAS, in accord with Section 11.6 of the Charter of the City of Midland, and after having given proper legal notice, and having conducted a public hearing on Monday, October 29, 2012 in the Council Chambers of City Hall on the proposal to amend the 2012-2013 budget of the Grace A. Dow Memorial Library to increase the revenues by $3,000,000 and to increase expenditures by $3,000,000 to fund infrastructure and interior improvements to the library; now therefore

RESOLVED, that the 2012-2013 budget of the Grace A. Dow Memorial Library is hereby amended to increase revenues by $3,000,000 to recognize a grant from The Herbert H. and Grace A. Dow Foundation for infrastructure and interior improvements to the library and to increase expenditures by $3,000,000 to recognize expenses related to the improvements to the library. (Motion ADOPTED.)

 

2012-13 GENERAL FUND BUDGET AMENDMENT

Department of Public Services Director Karen Murphy presented information on an amendment to the 2012-13 General Fund budget to recognize $68,400 of additional revenue from the Midland Area Community Foundation’s Dorothy L. Ludington Children’s Fund to purchase and install playground equipment in neighborhood parks.  A public hearing opened at 7:10 p.m., recognizing no public comments, the hearing closed at 7:10 p.m.  The following resolution was offered by Councilman Wazbinski and seconded by Councilman Brown:

 

WHEREAS, in accord with Sections 5.11, 11.4 and 11.6 of the Charter of the City of Midland, and after having given proper legal notice, and having conducted a public hearing on Monday, October 29, 2012, on the proposal to amend the 2012-13 General Fund Budget to recognize $68,400 in unanticipated revenue from a grant from the Midland Area Community Foundation’s Dorothy L. Ludington Children’s Fund, and provide additional appropriations of $68,400 to purchase and install play equipment in neighborhood parks; now therefore

RESOLVED, that the 2012-13 General Fund Budget is hereby amended to increase revenues and expenditures by $68,400 to recognize a grant from the Dorothy L. Ludington Children’s Fund for the play equipment for the neighborhood parks.  (Motion ADOPTED.)

 

2012-13 WATER ENTERPRISE FUND BUDGET AMENDMENT

Utilities Director Noel Bush presented information on an amendment to the 2012-13 Water Enterprise Fund budget to recognize additional revenues of $75,720 from The Dow Chemical Company ($67,395) and Dow Corning Corporation ($8,325) for Filter Clear Well Repairs at the Water Treatment Plant and the bid from John E Green of Saginaw for the repair.  A public hearing opened at 7:15 p.m., recognizing no public comments, the hearing closed at 7:15 p.m.  The following resolution was offered by Councilman Brown and seconded by Councilman Brooks:

 

WHEREAS, in accord with Sections 5.11, 11.4, and 11.6 of the Charter of the City of Midland, and after having given proper legal notice, a public hearing was conducted on Monday, October 29, 2012, on the proposal to amend the 2012/13 Water Enterprise Fund budget, increasing revenues from the City’s industrial water customers, totaling $75,720.00, and increasing appropriations by $75,720.00, for Filter Clear Well Repairs at the City of Midland Water Treatment Plant; now therefore

RESOLVED, that the 2012/13 Water Enterprise Fund budget is hereby amended to increase revenues from The Dow Chemical Company ($67,395.00) and Dow Corning Corporation ($8,325.00), totaling $75,720.00, and to increase appropriations for the Water Enterprise Fund budget to fund the Phase I Filter Clear Well Repairs at the City of Midland Water Treatment Plant by $75,720.00; and

RESOLVED FURTHER, that in accord with Section 2-18 of the Midland Code of Ordinances, the lone bid from John E Green of Saginaw, in the amount of $179,620.00 for Filter Clear Well Repair – Phase I is accepted and a purchase order is authorized; and

RESOLVED FURTHER, that the City Manager is hereby authorized to approve changes to the purchase order in an aggregate amount not to exceed $15,000.00.  (Motion ADOPTED.)

 

PUBLIC COMMENTS

No public comments were made.

 

SAFETY IMPROVEMENTS AT PATRICK ROAD AND B.R. 10 (ROUNDABOUT)

City Engineer Brian McManus presented information on a project agreement for safety improvements at Patrick Road and B.R. 10 using a roundabout.  Jason Garza, Michigan Department of Transportation (MDOT) Project Manager for the Patrick Road/B.R. 10 roundabout, presented an overview of the project.  Bill Mayhew, Transportation Manager for MDOT presented information on the project.  Speaking in favor of the roundabout was Stephanie Ker, 4822 Raymond Street; Matt Castanon, UPS driver; Lynn Roslund, 1018 Willard Drive; Larry Pillepich, 3602 McKeith Street; Matthew Wazbinski, 3001 Highbrook Drive.  Speaking in opposition was Walt Rupprecht, 6109 Thornberry Court; Hal Purves, 5708 Evergreen Street; Joan Scott, 4456 S. Patterson Road; Ann Marie Moore, 3115 Milford Street, Matt Janson, 806 Vance Road, Wilma Diesen, 201 Seminole Court; Bill Sandt, 900 Airfield Court, Eugene Moore, 5600 Woodview Pass; Bob Christensen, 1207 Evamar Drive, Greg Dornier, 2720 County Drive; John Dauer, 4516 Pine Court; Bill Moore, 4107 Stonegate Drive; Dick McCreadie, 2700 Washington.  The following resolution was offered by Councilman Adams and seconded by Councilman Wazbinski:

 

WHEREAS, the Michigan Department of Transportation (MDOT) desires to improve vehicular capacity and safety at the intersection of Patrick Road and B.R. 10 using the traffic roundabout concept; and

WHEREAS, MDOT made a presentation to City Council to discuss the proposed $1.3 million intersection improvements and increased traffic safety in the community; and

WHEREAS, the proposed improvements are Federally funded with a City share of approximately 1.1% of the project cost or approximately $15,000 at the current project cost estimate; and

WHEREAS, the cost share agreement between MDOT and the City will be finalized later in the project cycle and be submitted to the City of Midland; and

WHEREAS, MDOT has met with several community and civic groups to discuss the project; now therefore

RESOLVED, that City Council authorizes the Mayor and City Clerk to sign and execute the project cost share agreement with MDOT, related to said improvements, once prepared by MDOT and approved by the City Attorney.  (Motion ADOPTED.)

 

BROADHEAD ESTATES NO. 5 – FINAL PLAT

The following resolution was offered by Councilman Adams and seconded by Councilman Brown:

 

WHEREAS, the Final Plat of Broadhead Estates No. 5 is in conformance with the approved Preliminary Plat, and all requirements of Chapter 23 of the Code of Ordinances of the City of Midland have been met; now therefore

RESOLVED, that the City Council does hereby approve the Final Plat of Broadhead Estates No. 5, in accordance with Section 23-19 of the Code of Ordinances of the City of Midland, contingent upon installation of a 30’ x 60’ temporary turnaround capable of supporting a 60,000 pound vehicle at the end of Broadhead Drive; and

RESOLVED FURTHER, that the Mayor and City Clerk are hereby authorized to execute the contract for the required improvements; and

RESOLVED FURTHER, that the City Clerk is hereby authorized to execute the plat and record it on behalf of the City.  (Motion ADOPTED.)

 

QUARTERLY FINANCIAL REPORT – ENDING JUNE 30, 2012

The following resolution was offered by Councilman Adams and seconded by Councilman Brown:

 

RESOLVED, that the quarterly financial information of the City of Midland, for the quarter and year ended June 30, 2012, is hereby acknowledged as being received by the Midland City Council on this date, and is ordered placed on file for public examination.  (Motion ADOPTED.)

 

DDA – CLINE RESIGNATION

The following resolution was offered by Councilman Adams and seconded by Councilman Brown:

 

RESOLVED, that the resignation of Daniel Cline as a member of the Downtown Development Authority effective December 31, 2012 is hereby accepted and the Administration is directed to convey the Council’s appreciation to Mr. Cline for his service to the Downtown Development Authority. (Motion ADOPTED.)

 

TRAFFIC CONTROL ORDER P-12-04

The following resolution was offered by Councilman Adams and seconded by Councilman Brown:

 

RESOLVED, that Traffic Control Order No. P-12-04 filed August 16, 2012 pursuant to Chapter 24 of the Code of Ordinances to establish traffic control as follows:

That parking shall be prohibited on Novak Street along the frontage of 2705 Novak Street.

 is hereby made permanent.  (Motion ADOPTED.)

 

UNLEADED FUEL PURCHASE

The following resolution was offered by Councilman Adams and seconded by Councilman Brown:

 

WHEREAS, City Council adopted a resolution on December 17, 2007 that allows the Purchasing Agent to purchase full tankers of unleaded gasoline and diesel fuel exceeding $20,000, and seek approval for the purchase at the next City Council meeting; and

WHEREAS, City Council reviewed the process on December 21, 2009 and decided to continue as it still provides a significant cost savings to the City; and

WHEREAS, the volatility of the fuel market does not allow for staff to follow the usual sealed bid process for purchases exceeding $20,000; and

WHEREAS, staff instead uses a competitive bid process whereby fuel vendors fax in prices that are valid for a particular day with the bid awarded to the lowest priced vendor; now therefore

RESOLVED, that the requirements for sealed proposals for the purchase of fuel are waived due to the volatility of the fuel market; and

RESOLVED FURTHER, that the purchase of 13,401 gallons of E10 ethanol blend unleaded fuel from Hirschman Oil of Reese, Michigan for $41,529.70 executed by the Purchasing Agent on October 10, 2012, is hereby approved.  (Motion ADOPTED.)

 

MDOT CONTRACT - BARSTOW AIRPORT AUTOMATED WEATHER OPERATING SYSTEM

The following resolution was offered by Councilman Adams and seconded by Councilman Brown:

 

WHEREAS, the City Engineer has submitted a report indicating that the MDOT Bureau of Aeronautics provides services consisting of data dissemination and maintenance related to the Jack Barstow Airport Automated Weather Observation System; and

WHEREAS, the City of Midland supports these services for providing an added level of safety at the airport; and

WHEREAS, the annual costs to the city are approximately $2750 based on a 50% cost sharing formula with MDOT; now therefore

RESOLVED that the City Council hereby approves MDOT Contract No. 2012-0649 and authorizes the Mayor and City Clerk to execute the agreement on behalf of the City of Midland.  (Motion ADOPTED.)

 

FIRE STATION 1 KITCHEN REMODEL

The following resolution was offered by Councilman Adams and seconded by Councilman Brown:

 

WHEREAS, the kitchen at Fire Station 1 is of 1950's vintage construction, is in disrepair and is in need of remodeling; and  

WHEREAS, sealed bids for a kitchen remodel of Fire Station 1 have been advertised and received in accord with Section 2-18 of the Midland Code of Ordinances, Bid No. 3456; and

WHEREAS, funding has been budgeted for this purpose in the 2012/13 Fire Department Capital Budget Item, Account # 101-3320-97-020 (Buildings and Additions); now therefore

RESOLVED, that the low qualifying bid from JBS Contracting, Inc. of Mt. Pleasant, Michigan in the amount of $31,914.00 is accepted and that a purchase order for remodeling of the kitchen at Fire Station 1 by JBS Contracting, Inc. is authorized; and

RESOLVED FURTHER, that the City Manager is authorized to approve changes to the purchase order in an aggregate amount not to exceed $5,000.00.  (Motion ADOPTED.)

 

Being no further business the meeting adjourned at 9:30 p.m.

 

 

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            Selina Tisdale, City Clerk