July 15, 2013

 

A regular meeting of the City Council was held on Monday, July 15, 2013, at 7:00 p.m. in the Council Chambers of City Hall.  Mayor Donker presided.  The Pledge of Allegiance to the Flag was led by Boy Scout Troop 763 from the First Baptist Church of Midland.

 

Councilmen present:

Thomas Adams, J. Dee Brooks, Diane Brown Wilhelm, Maureen Donker

Councilmen absent:

Marty Wazbinski

 

STUDENTS VISITING MIDLAND’S SISTER CITY, HANDA, JAPAN

Mayor Donker introduced Tina Van Dam, Chair of the Midland Sister City Committee, who introduced three students traveling to Midland’s Sister City, Handa, Japan as part of the annual student exchange program.  The students are:  Cara Mitrano, Midland High junior, Scout Parsch, Midland High senior and Nick Smith, Dow High senior. 

 

MINUTES

Approval of the minutes of the June 24, 2013 regular meeting was offered by Councilman Brown Wilhelm and seconded by Councilman Adams.  (Motion ADOPTED.)

 

PUBLIC COMMENTS

No public comments were made.

 

CABLE ACCESS ADVISORY COMMISSION – FELZKE APPOINTMENT

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Adams:

 

RESOLVED, that Ron Felzke is hereby appointed as a citizen-at-large member of the Cable Access Advisory Commission for a term expiring June 30, 2016.  (Motion ADOPTED.)

 

2013 LETTS STREET WATER MAIN

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Adams:

 

WHEREAS, sealed proposals have been advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the installation of a new water main on Letts Street from Mammoth Pines Drive to Sturgeon Avenue; and

WHEREAS, funding for this project is provided by the Water Fund; now therefore

RESOLVED, that the low sealed proposal submitted by Central Michigan Contracting, Inc. of Farwell, Michigan, for the "2013 Letts Street Water Main, Contract No. 14", in the indicated amount of $193,049.40, based upon City estimated quantities is hereby accepted and the Mayor and the City Clerk are authorized to execute a contract therefore in accord with the proposal and the City's specifications; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders modifying or altering this contract in an aggregate amount not to exceed $20,000.  (Motion ADOPTED.)

 

2013 SURFACE TREATMENT PROGRAM – CHANGE ORDER NO. 1

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Adams:

 

WHEREAS, spring weather caused significant road cracking and deterioration; and

WHEREAS, through the 2013 Surface Treatment Program a contractor is available to perform the work under a change order to the existing contract; and

WHEREAS, funding is available in the Major Street Fund; now therefore

RESOLVED, that Change Order No. 1 to the 2013 Surface Treatment Program, Contract No. 4 in the indicated amount of $30,000 is hereby accepted and the City Manager is authorized to sign the change order; and

RESOLVED FURTHER, that the purchase order related to the contract be amended for said change order and necessary funding be transferred to the project.  (Motion ADOPTED.)

 

LIBRARY AUTOMATION SERVICES – VALLEY LIBRARY CONSORTIUM

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Adams:

 

WHEREAS, the Valley Library Consortium is unique in its provision of the automation services that the Grace A. Dow Memorial Library requires; and

WHEREAS, membership in the Valley Library Consortium offers the Grace A. Dow Memorial Library benefits from the shared costs with other members for automated services; and

WHEREAS, funding is available in the 2013-2014 Grace A. Dow Memorial Library budget; now therefore,

RESOLVED, that the City Council hereby determines that sealed bids are impractical, and in accordance with Section 2-18 of the Code of Ordinances, the requirement for sealed proposals is hereby waived and the purchase of the Grace A. Dow Memorial Library online automation services, including membership, staff training, system upgrades, and records database maintenance for the automated acquisition, catalog, and circulation modules from the Valley Library Consortium in the 2013-2014 fiscal year is hereby approved in an amount not to exceed $75,000 and the necessary purchase order authorized.  (Motion ADOPTED.)

 

LIBRARY SERVICES – MIDEASTERN MICHIGAN LIBRARY COOPERATIVE

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Adams:

 

WHEREAS, the Mideastern Michigan Library Cooperative is the sole vendor of the services that are necessary in the provision of library services; and

WHEREAS, funding is available in the 2013-2014 Grace A. Dow Memorial Library budget; now therefore

RESOLVED, that the City Council hereby determines that sealed proposals  are impractical, and in  accordance with Section 2-18 of the Code of Ordinances, the requirement for sealed proposals is hereby waived and the purchase of services from the Mideastern Michigan Library Cooperative, is hereby approved in an amount not to exceed $30,000 and the necessary purchase order authorized.  (Motion ADOPTED.)

 

ELECTRONIC ONLINE SERVICES & MATERIALS – GALE/CENGAGE LEARNING

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Adams:

 

WHEREAS, Gale/CENGAGE Learning is the sole vendor of the electronic online services and materials that are necessary in the provision of library services; and

WHEREAS, funding is available in the 2013-2014 Grace A. Dow Memorial Library budget; now therefore

RESOLVED, that the City Council hereby determines that sealed proposals  are impractical, and in accordance with Section 2-18 of the Code of Ordinances, the requirement for sealed proposals is hereby waived and the purchase of electronic online services and materials from Gale/CENGAGE Learning is hereby approved in an amount not to exceed $40,000 and the necessary purchase order authorized.  (Motion ADOPTED.)

 

ONLINE SERVICES & TRAINING – MIDWEST COLLABORATIVE FOR LIBRARY SERVICES

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Adams:

 

WHEREAS, the Midwest Collaborative for Library Services is the sole vendor of group licensing of selected electronic online services and staff training not available through other organizations; and

WHEREAS, funding is available in the 2013-2014 Grace A. Dow Memorial Library budget; now therefore

RESOLVED, that the City Council hereby determines that sealed proposals are impractical, and in accordance with Section 2-18 of the Code of Ordinances, the requirement for sealed proposals is hereby waived and the purchase of electronic online services and staff training from the Midwest Collaborative for Library Services is hereby approved in an amount not to exceed $50,000 and the necessary purchase order authorized.  (Motion ADOPTED.)

 

PATRON SELF SERVICE CHECK OUT – ENVISION WARE, INC.

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Adams:

 

WHEREAS, the products and services provided by EnvisionWare, Inc. are comprehensive and offer unique features to provide patron self service check out at the Grace A. Dow Memorial Library; and

WHEREAS, funding is available in the 2013-2014 Grace A. Dow Memorial Library budget; now therefore

RESOLVED, that the City Council hereby determines that sealed proposals are impractical, and in accordance with Section 2-18 of the Code of Ordinances, the requirement for sealed proposals is hereby waived and the purchase of hardware, software, training and maintenance services, and security tags and gates from EnvisionWare, Inc. is hereby approved in an amount not to exceed $157,944.00 and the necessary purchase order authorized; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders in an amount not to exceed $10,000 in total.  (Motion ADOPTED.)

 

CHIPPEWASSEE DOG PARK FENCE REPAIR

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Adams:

 

WHEREAS, sealed proposals were advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for fence repairs at the Chippewassee Dog Park, Bid No. 3527; and

WHEREAS, there are adequate funds in the FY 2013-14 Insurance Fund budget to cover the flood-related repairs; now therefore

RESOLVED, that the bid meeting City specifications submitted by Bay Farm Services of Bay City, Michigan for fence repairs is hereby accepted; and

RESOLVED FURTHER, that the City Purchasing Agent is authorized to issue a purchase order to Bay Farm Services in the amount of $23,500 in accord with this resolution, the proposal selected and City specifications; and

RESOLVED FURTHER, that the City Manager is authorized to approve change orders not to exceed $2,000 for any unanticipated issues that may arise during the fence repair.  (Motion ADOPTED.)

 


CONDITIONAL USE PERMIT NO. 46

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Adams:

 

WHEREAS, David Keyser of ArchiVerde Design, LLC submitted a request for a conditional land use permit for a one-family dwelling on a property located at 502 Ashman Street.  The property is zoned Office Service and is subject to the Downtown Northside Overlay District standards of the City of Midland Zoning Ordinance; and

WHEREAS, the City Planning Commission has conducted a public hearing in accord with Section 28.02(A) of the Zoning Ordinance of the City of Midland on said conditional use; and

WHEREAS, the Planning Commission has submitted its recommendation of approval, in accord with Section 28.02(B) of the Zoning Ordinance of the City of Midland; now therefore

RESOLVED, that notice is hereby given that a public hearing will be held by the City Council on August 12, 2013, at 7:00 p.m. in the Council Chambers, City Hall, for the purpose of considering the request for a conditional use permit; and

RESOLVED FURTHER, that the City Clerk is hereby directed to notify property owners and occupants within three hundred (300) feet of the area proposed by transmitting notice on or before July 26, 2013 and to publish said notice on July 27, 2013.  (Motion ADOPTED.)

 

Being no further business the meeting adjourned at 7:15 p.m.

 

 

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            Selina Tisdale, City Clerk