July 22, 2013

 

A regular meeting of the City Council was held on Monday, July 22, 2013, at 7:00 p.m. in the Council Chambers of City Hall.  Mayor Pro Tem Wazbinski presided.  The Pledge of Allegiance to the Flag was recited in unison.

 

Councilmen present:

Thomas Adams, J. Dee Brooks, Diane Brown Wilhelm, Marty Wazbinski

Councilmen absent:

Maureen Donker

 

MINUTES

Approval of the minutes of the July 15, 2013 regular meeting was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks.  (Motion ADOPTED.)

 

PUBLIC COMMENTS

No public comments were made.

 

ANNEXATION OF 1111 NORTH VANCE ROAD

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

RESOLVED, that the City Council of the City of Midland herewith approves the annexation of the following described property to the City of Midland:

SEC 13 T14N R1E COM AT E ¼ COR, TH W 660 FT, N 264 FT, E 473.5 FT, S 117 FT, E 186.5 FT, S 147 FT.  

pursuant to Section 9(8) of Public Act 279 of the State of Michigan of 1909, as amended {MSA 5.2088;  MCLA 117.9} as a result of a similar petition filed both with the City of Midland and the Township of Homer by the property owners who hold 100 percent of the record legal title to said property, and upon which no qualified electors, other than the petitioners, presently reside, with said annexation to the City of Midland to be accomplished upon the passage of a similar resolution by the Township Board of the Township of Homer; and

RESOLVED FURTHER, that the Planning Department shall forward a copy of this resolution to the Office of the Great Seal in the Secretary of State’s Office, and the City Clerk shall forward a copy to the Midland County Clerk.  (Motion ADOPTED.)

 

COMMUNITY FOR A LIFETIME

City Manager Jon Lynch introduced Alan Brown, Executive Director for Senior Services of Midland County Council on Aging, who was seeking Council endorsement of the efforts of a local taskforce assessing the City’s strengths and weaknesses as an elder-friendly community.   The following resolution was offered by Councilman Adams and seconded by Councilman Brown Wilhelm:

 

WHEREAS, a local taskforce is assessing the city’s strengths and weaknesses as an elder friendly community; and

WHEREAS, successfully completing this assessment will earn Midland recognition from the Michigan Office of Services to the Aging as a “Community for a Lifetime”; and

WHEREAS, the process will also assist with future planning and promotion, identifying both areas of strength to build upon and areas of weakness to correct or enhance; now therefore

RESOLVED, that the Midland City Council hereby endorses the efforts of the taskforce.  (Motion ADOPTED.)

 

CENTER CITY AUTHORITY – STRUTHERS RESIGNATION

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

RESOLVED, that the resignation of Clinton Struthers as a member of the Center City Authority (CCA) Board effective immediately is hereby accepted and the Administration is directed to convey the Council’s appreciation to Mr. Struthers for his service to the Center City Authority.    (Motion ADOPTED.)

 

AIRPORT ROAD BRIDGE ENGINEERING SERVICES

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, Rowe Professional Services Company has submitted a proposal to perform engineering work related to the rehabilitation of the Airport Road Bridge; and

WHEREAS, the cost to perform said engineering work is estimated to be $21,161 for design work and $52,000 for construction engineering and administration; and

WHEREAS, the professional services proposed by Rowe will be secured within Section 2-19 of the Code of Ordinances; and

WHEREAS, funding is available in the project fund; now therefore

RESOLVED, that the City Manager is authorized to approve separate purchase orders for the design engineering and construction engineering services to Rowe Professional Services Company in the indicated amounts; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders modifying or altering said purchase orders in an aggregate amount not to exceed $20,000.  (Motion ADOPTED.)

 

2013 COOK AND BAY CITY ROAD RECONSTRUCTION

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, sealed proposals have been advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the reconstruction and resurfacing of   Cook Road from Whiting Drive to the Bradley House and Bay City Road from Gerald Court to the railroad tracks; and

WHEREAS, funding for this project is provided by the Major Street Fund; now therefore

RESOLVED, that the low sealed proposal submitted by Central Asphalt, Inc. of Mt. Pleasant, Michigan, for the "2013 Cook & Bay City Road Reconstruction; Contract No. 6", in the indicated amount of $102,176.10, based upon City estimated quantities is hereby accepted and the Mayor and the City Clerk are authorized to execute a contract therefore in accord with the proposal and the City's specifications; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders modifying or altering this contract in an aggregate amount not to exceed $20,000.  (Motion ADOPTED.)

 

2013 LOCAL STREET RECONSTRUCTION

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, sealed proposals have been advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the reconstruction and resurfacing of   Collins Street from Rodd to George, Lingle Lane from Nelson to Manor and Pine Street from Jerome to Gordon; and

WHEREAS, funding for this project is provided by the Local Street Fund; now therefore

RESOLVED, that the low sealed proposal submitted by Pyramid Paving Company of Bay City, Michigan, for the "2013 Local Street Reconstruction, Contract No. 9", in the indicated amount of $347,404.35, based upon City estimated quantities is hereby accepted and the Mayor and the City Clerk are authorized to execute a contract therefore in accord with the proposal and the City's specifications; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders modifying or altering this contract in an aggregate amount not to exceed $20,000.  (Motion ADOPTED.)

 

TURF PURCHASE AND INSTALLATION AT CIVIC ARENA

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, sealed proposals were advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for installation of turf at the Civic Arena, Bid 3522; and

WHEREAS, there is sufficient available funding in the 2013-14 Civic Arena Fund budget to fund the cost of this project; now therefore

RESOLVED, that the bid meeting City specifications submitted by A-Turf of New York in the amount of $67,490 is hereby accepted; and

RESOLVED FURTHER, that the City Purchasing Agent is authorized to issue a purchase order to A-Turf in the amount of $67,490 in accord with this resolution, the proposal selected, and City specifications; and

RESOLVED FURTHER, that the City Purchasing Agent is authorized to increase the purchase order by $1,550, increasing the total purchase order amount to $69,040 to provide additional funding for standard indoor soccer markings; and

RESOLVED FURTHER, that the City Manager is authorized to approve change orders up to $5,000 for the project. (Motion ADOPTED.)

 

PO INCREASE – CONTRACTUAL REPAIR SERVICES (EARTHMOVERS OF MIDLAND)

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, the City’s Water Distribution Department relies on contractors to make the necessary repairs to damaged property and roads caused either by water main breaks or by the excavations to make repairs to water mains; and

WHEREAS, annual bids for restoration repair unit prices are received each year for a 12-month period ending December 31; and

WHEREAS, a purchase order was administratively approved in the amount of $20,000.00 to Earthmovers of Midland, LLC, based on the unit prices received in January; and

WHEREAS, an increase of $90,000.00 to the existing purchase order is requested to complete the inventory of needed restoration, and for work anticipated through December 2013; and

WHEREAS, funding has been budgeted for this purpose in the 2013/14 Water Fund account #591.8285.93.036 – Repairs & Maintenance; now therefore

RESOLVED, an increase of $90,000.00 to an existing purchase order of $20,000.00 to Earthmovers of Midland, LLC is hereby authorized, bringing the total purchase order to $110,000.00 for repairs to be made during the balance of this calendar year, based on previously bid unit prices; and

RESOLVED FURTHER, that the City Manager is authorized to approve changes to the purchase order in an aggregate amount not to exceed $10,000.00.  (Motion ADOPTED.)

 

WATER FITTINGS PURCHASE

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, sealed bids for Bid No. 3530, Water Fittings, have been advertised and received in accord with Section 2-18 of the Midland Code of Ordinances; and

WHEREAS, staff considers the complete low bid received from Michigan Pipe & Valve of Saginaw to be acceptable, and recommends award for inventory purchases of water fittings; and

WHEREAS, funding is provided in the Water Fund Inventory Account #591.13.031; now therefore

RESOLVED, that a purchase order is hereby authorized to Michigan Pipe & Valve in an amount not to exceed $28,292.11; and

RESOLVED FURTHER, that the City Manager is hereby authorized to make changes to the purchase order in an aggregate amount not to exceed $5,000.00.  (Motion ADOPTED.)

 

CONDITIONAL USE PERMIT NO. 47

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, Midland County Habitat for Humanity proposes to permit a one-family dwelling on a property located at 1013 East Pine Street, such property is zoned Residential B multiple-family by the City of Midland Zoning Ordinance, and a one-family dwelling is permitted only by way of conditional use permit view and approval; and

WHEREAS, the City Planning Commission will conduct a public hearing on July 23, 2013 in accord with Section 28.02(A) of the Zoning Ordinance of the City of Midland on said conditional use; and

WHEREAS, the Planning Commission will submit its recommendation on the proposed conditional use permit, in accord with Section 28.02(B) of the Zoning Ordinance of the City of Midland; now therefore

RESOLVED, that notice is hereby given that a public hearing will be held by the City Council on August 12, 2013, at 7:00 p.m. in the Council Chambers, City Hall, for the purpose of considering the request for a conditional use permit; and

RESOLVED FURTHER, that the City Clerk is hereby directed to notify property owners and occupants within three hundred (300) feet of the area proposed by transmitting notice on or before July 26, 2013 and to publish said notice on July 27, 2013.  (Motion ADOPTED.)

 

Being no further business the meeting adjourned at 7:15 p.m.

 

 

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            Selina Tisdale, City Clerk