December 9, 2013

 

A regular meeting of the City Council was held on Monday, December 9, 2013, at 7:00 p.m. in the Council Chambers of City Hall.  Mayor Donker presided.  The Pledge of Allegiance to the Flag was recited in unison.

 

Councilmen present:

Thomas Adams, J. Dee Brooks, Diane Brown Wilhelm, Maureen Donker, Marty Wazbinski

Councilmen absent:

None

 

MINUTES

Approval of the minutes of the November 25, 2013 regular meeting was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks.  (Motion ADOPTED.)

 

RECOGNITION OF SHELTERHOUSE

Community Affairs Director Selina Tisdale introduced Janine Ouderkirk, Shelterhouse Executive Director.  The following resolution was then offered by Councilman Brown Wilhelm and seconded by Councilman Adams: 

 

RESOLVED, that the Mayor is authorized to issue the attached Proclamation in recognition of Shelterhouse’s outstanding service to the community and the opening of a resale shop to fund needed services in Midland and Gladwin counties.  (Motion ADOPTED.)  Mayor Donker presented Janine Ouderkirk with the proclamation.

 

PUBLIC COMMENTS

No public comments were made.

 

MML MEMORANDUM OF UNDERSTANDING – DOWNTOWN MIDLAND STRATEGIC PLAN

Director of Planning and Community Development Brad Kaye presented information on a Memorandum of Understanding between the Michigan Municipal League and the City of Midland for a Downtown Midland Strategic Plan.  The following resolution was then offered by Councilman Adams and seconded by Councilman Brown Wilhelm:

 

WHEREAS, the Michigan Municipal League has issued a call for letters of interest to participate in the 2013-2014 PlacePlans pilot program; and

WHEREAS, the City of Midland desires to participate in the 2013-2014 PlacePlan Strategic Planning Project Program to receive assistance in reviewing and planning for placemaking opportunities in and adjacent to the downtown area; and

WHEREAS, the City of Midland submitted a letter of interest on September 27, 2013 and refined that letter of interest on November 1, 2013; and

WHEREAS, the Michigan Municipal League has selected the City of Midland as one of eight Michigan cities to participate in the 2013-2014 PlacePlan pilot program; and

WHEREAS, participation in the 2013-2014 PlacePlans pilot program requires the signing of a Memorandum of Understanding between the Michigan Municipal League and the City of Midland; now therefore

RESOLVED, that the City of Midland City Council authorizes the City Manager to sign the Memorandum of Understanding between the Michigan Municipal League and the City of Midland for a Downtown Midland Strategic Plan.  (Motion ADOPTED.)

 


SAGINAW BAY WATERSHED INITIATIVE NETWORK GRANT APPLICATION

Director of Public Services Karen Murphy presented information on a grant application to the Saginaw Bay Watershed Initiative Network for the Emerson Park riverfront redevelopment project.  The following resolution was then offered by Councilman Wazbinski and seconded by Councilman Adams:

 

WHEREAS, the Parks and Recreation Master Plan contains a goal to strengthen recreation opportunities that take advantage of Midland’s water resources; and

WHEREAS, there is a water intake pump house located near Emerson Park that needs to be addressed due to deteriorating conditions; and

WHEREAS, a conceptual plan has been created to redevelop the riverfront that includes repurposing the pump house as a river viewing platform; and

WHEREAS, it is the intent of the Parks staff to seek outside grant funds to support the majority of the project cost; and

WHEREAS, the City has the opportunity to apply for a $35,000 grant from the Saginaw Bay Watershed Initiative Network; and

WHEREAS, the Parks and Recreation Commission has recommended that City Council support this grant application; now therefore

RESOLVED, that the City Council hereby supports the grant request to the Saginaw Bay Watershed Initiative Network for $35,000 to be used toward the Emerson riverfront redevelopment project.  (Motion ADOPTED.)

 

TRAFFIC CONTROL ORDER D-13-01

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks: 

 

RESOLVED, that Traffic Control Order No. D-13-01 filed September 23, 2013 pursuant to Chapter 24 of the Code of Ordinances to establish traffic control as follows:

That the intersection of Patrick Road and Swede Avenue shall be controlled by traffic signal operation with operational time frames as determined by common engineering practice and judgment

is hereby made permanent.  (Motion ADOPTED.)

 

TRAFFIC CONTROL ORDER D-13-02

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

RESOLVED, that Traffic Control Order No. D-13-02 filed September 26, 2013 pursuant to Chapter 24 of the Code of Ordinances to establish traffic control as follows:

That the intersection of Saginaw Road and St. Andrews Road shall be controlled by traffic signal operation with operational time frames as determined by common engineering practice and judgment

is hereby made permanent.  (Motion ADOPTED.)

 

2013 CONSTRUCTION PROGRESS REPORT

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, the City Engineer reported the status of completion for projects in the 2013 Construction Program; now therefore 

RESOLVED, that City Council hereby receives and files the 2013 Construction Progress Report. (Motion ADOPTED.)

 

RECOMMENDATION FOR SALE OF PROPERTY – 1606 JEFFERSON AVENUE

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, the City of Midland acquired property at 1606 Jefferson Avenue through the use of Community Development Block Grant (CDBG) funds; and

WHEREAS, the acquisition of 1606 Jefferson Avenue was for the purpose of eliminating a blighted structure, which has since been removed; and

WHEREAS, interest in the purchase of 1606 Jefferson Avenue has been expressed to city staff; and

WHEREAS, no further public interest has been identified by city staff for the property; and

WHEREAS, the Midland City Housing Commission recommended the sale of the property at their meeting on December 2, 2013; and

WHEREAS, the assessed value of the property is less than $20,000.00; now therefore

RESOLVED, that City Council receives the recommendation from the Midland City Housing Commission for the sale of city-owned property located at 1606 Jefferson Avenue and directs the City Manager to sell the property in accordance with Section 2-22 of the Code of Ordinances.  (Motion ADOPTED.)

 

DISABILITY NETWORK OF MID-MICHIGAN – NON PROFIT STATUS

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

RESOLVED, that the request from Disability Network of Mid-Michigan of Midland, county of Midland, asking that they be recognized as a nonprofit organization operating in the community for the purpose of obtaining a charitable gaming license, be considered for approval.  (Motion ADOPTED.)

 

MECHANICAL MODIFICATIONS – DOW LIBRARY HEATING SYSTEM

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks: 

 

WHEREAS, at a regular City Council meeting on August 12, 2013, Council authorized execution of an agreement with Remer Plumbing, Heating & Air Conditioning, Inc. for installation of the chiller and cooling tower equipment and other mechanical modifications to the heating and cooling systems at the Grace A. Dow Memorial Library; and

WHEREAS, additional materials and construction are necessary for mechanical modifications to the heating system at the Grace A. Dow Memorial Library; and

WHEREAS, funds are available in the 2013-2014 Grace A. Dow Memorial Library budget; now therefore

RESOLVED, that the City Council hereby approves the purchase of materials and installation charges for mechanical modifications to the heating system at the Grace A. Dow Memorial Library by Remer Plumbing, Heating & Air Conditioning, Inc. in an amount not to exceed $23,475.50.  (Motion ADOPTED.)

 

DIESEL FUEL PURCHASE

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, City Council adopted a resolution on December 17, 2007 that allows the Purchasing Agent to purchase full tankers of unleaded gasoline and diesel fuel exceeding $20,000, and seek approval for the purchase at the next City Council meeting; and

WHEREAS, City Council reviewed the process on December 21, 2009 and decided to continue as it still provides a significant cost savings to the City; and

WHEREAS, the volatility of the fuel market does not allow for staff to follow the usual sealed bid process for purchases exceeding $20,000; and

WHEREAS, staff instead uses a competitive bid process whereby fuel vendors fax in prices that are valid for a particular day with the bid awarded to the lowest priced vendor; now therefore

RESOLVED, that the requirements for sealed proposals for the purchase of fuel are waived due to the volatility of the fuel market; and

RESOLVED FURTHER, that the purchase of 10,000 gallons of Winter Blend diesel fuel from Hirschman Oil of Reese, Michigan for $30,250 executed by the Purchasing Agent on November 19, 2013, is hereby approved.  (Motion ADOPTED.)

 

UNLEADED FUEL PURCHASE

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, City Council adopted a resolution on December 17, 2007 that allows the Purchasing Agent to purchase full tankers of unleaded gasoline and diesel fuel exceeding $20,000, and seek approval for the purchase at the next City Council meeting; and

WHEREAS, City Council reviewed the process on December 21, 2009 and decided to continue as it still provides a significant cost savings to the City; and

WHEREAS, the volatility of the fuel market does not allow for staff to follow the usual sealed bid process for purchases exceeding $20,000; and

WHEREAS, staff instead uses a competitive bid process whereby fuel vendors fax in prices that are valid for a particular day with the bid awarded to the lowest priced vendor; now therefore

RESOLVED, that the requirements for sealed proposals for the purchase of fuel are waived due to the volatility of the fuel market; and

RESOLVED FURTHER, that the purchase of 10,000 gallons of E10 ethanol blend unleaded fuel from Corrigan Oil of Saginaw, Michigan for $24,615 executed by the Purchasing Agent on November 19, 2013, is hereby approved.  (Motion ADOPTED.)

 

PO INCREASE – GENERAL ENGINEERING SERVICES FOR LANDFILL

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:  

 

WHEREAS, each year funds are budgeted for general engineering support to provide assistance to landfill staff; and

WHEREAS, in addition to general engineering services needed, significant efforts this fiscal year includes future support for the Research Development and Demonstration Permit approved this fall by the Michigan Department of Environmental Quality, beginning full implementation in January 2014; and

WHEREAS, an administratively approved purchase order in the amount of $20,000.00 was made early in the fiscal year to CTI and Associates, Inc. of Wixom (CTI) to begin the engineering services work; and

WHEREAS, staff and CTI have determined that a purchase order increase of $88,500.00 will fund the Landfill’s expected regulatory and operational obligations for the balance of the 2013/14 fiscal year; and

WHEREAS, funding is available for this purpose in the 2013/14 Landfill accounts 517.8110.80.002 – Professional Services and 517.8110.81.004 – Testing; now therefore

RESOLVED, that an increase of $88,500.00 to the existing purchase order of $20,000.00 to CTI and Associates, Inc., is hereby authorized, bringing the total purchase order to $108,500.00 for continued general engineering services at the Landfill.  (Motion ADOPTED.)


EAST ASHMAN STREET RESTORATION PAVING

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, as part of the original planning of the East Ashman Street water main replacement, Water Distribution, in conjunction with Department of Public Services, were to perform the asphalt repairs resulting from the project; and

WHEREAS, due to the complexity of the pipe-bursting and re-establishment of customer water service lines, the City was not able to perform the asphalt road repairs in-house prior to the shut-down of the asphalt plants in November for the winter; and

WHEREAS, the City hired Earthmovers of Midland, LLC to perform the asphalt repairs while City departments engaged in leaf pickup and water main break repairs; and

WHEREAS, Earthmovers currently holds the contract with Water Distribution to provide restoration services caused by water main breaks for the 2013 calendar year, and agreed to reduce the bid unit price of asphalt placement, as the work is in the same general area and would not require repeated mobilization; and

WHEREAS, funding is provided in capital project WD1403 - East Ashman Street Water Main Replacement; now therefore

RESOLVED, that in accord with Section 2-18 of the Code of Ordinances, the requirement for sealed competitive proposals is hereby waived as impractical, and a purchase order is authorized in the amount of $37,339.40 to Earthmovers of Midland, LLC for asphalt placement services; and

RESOLVED FURTHER, that the City Manager is hereby authorized to approve changes to the purchase order in an aggregate amount not to exceed $5,000.00.  (Motion ADOPTED.)

 

ENGINEERING SERVICES – JAMES SAVAGE ROAD RECONSTRUCTION

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, Rowe Professional Services Company has submitted a proposal to perform engineering work related to design of the James Savage Reconstruction Project; and

WHEREAS, the cost to perform said engineering work is estimated to be $11,200 for design work and $23,050 for construction engineering; and

WHEREAS, the professional services proposed by Rowe Professional Services Company will be secured within Section 2-19 of the Code of Ordinances; and

WHEREAS, funding is available in the Major Street Fund for the engineering phases of the project; now therefore

RESOLVED, that the City Manager is authorized to approve a purchase order for the design engineering and construction engineering services to Rowe Professional Services in the indicated amounts totaling $34,250; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders modifying or altering said purchase order in an aggregate amount not to exceed $10,000.  (Motion ADOPTED.)

 

PURCHASE OF TWO 4X4 TRUCK CHASSIS, EQUIPMENT & INSTALLATION

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, bids for vehicles and truck equipment are solicited by Macomb County, and the City of Midland is authorized to make purchases from this program; and

WHEREAS, sufficient funding for the purchase of two small dump trucks is included in the FY 2013-14 Equipment Revolving Fund budget for Capital Outlay, Vehicles; now therefore

RESOLVED, that the Purchasing Agent is authorized to issue purchase orders to Macomb County’s selected vendors, Signature Ford of Owosso, Michigan, in the amount of $45,736.00 for the purchase of two 4x4 truck chassis, and Knapheide Truck Equipment of Flint, Michigan, in the amount of $40,634.00 for the purchase of truck equipment and installation, all in accordance with the Macomb County Cooperative Purchasing Program proposal and specifications; and

RESOLVED FURTHER, that staff is authorized to sell existing City units 305, a 2000 GMC, and 346, a 2001 GMC, via auction.  (Motion ADOPTED.)

 

COMPACT ARTICULATED LOADER

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Brooks:

 

WHEREAS, bids for a compact articulated loader were solicited by the City of Grand Haven, Michigan, and pricing has been extended to the City of Midland; and

WHEREAS, funding for a replacement for an industrial tractor is included in the FY 2013/14 Equipment Revolving Fund budget for Capital Outlay – Vehicles; now therefore

RESOLVED, that the Purchasing Agent is authorized to issue a purchase order to Fredrickson Supply Company of Wyoming, Michigan, in the amount of $54,971.90 for the purchase of a compact articulated loader and accessories in accordance with the proposal and specifications; and

RESOLVED FURTHER, that staff is authorized to sell existing City unit 425, a 1998 Ford 345D tractor, via auction.  (Motion ADOPTED.)

 

Being no further business the meeting adjourned at 7:30 p.m.

 

 

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            Selina Tisdale, City Clerk