January 27, 2014

 

A regular meeting of the City Council was held on Monday, January 27, 2014, at 7:00 p.m. in the Council Chambers of City Hall.  Mayor Donker presided.  The Pledge of Allegiance to the Flag was recited in unison.

 

Councilmen present:

Thomas Adams, J. Dee Brooks, Diane Brown Wilhelm, Maureen Donker, Marty Wazbinski

Councilmen absent:

None

 

MINUTES

Approval of the minutes of the January 11, 2014 special and January 13, 2014 regular meeting was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski.  (Motion ADOPTED.)

 

PUBLIC COMMENTS

No public comments were made.

 

GENERAL RECREATION FEES ORDINANCE AMENDMENT

Department of Public Services Director Karen Murphy presented information on an ordinance amending Sec. 21-73 of Division 4 of Article II of Chapter 21 – General Recreation Fees.  The following ordinance amendment was then offered by Councilman Brooks and seconded by Councilman Brown Wilhelm:

 

ORDINANCE NO. 1755

AN ORDINANCE TO AMEND THE CODE OF ORDINANCES OF THE CITY OF MIDLAND, MICHIGAN, BY AMENDING SECTION 21-73 OF DIVISION 4 OF ARTICLE II OF CHAPTER 21 THEREOF.

The City of Midland Ordains:

Section 1.        Section 21-73 of Division 4 of Article II of Chapter 21 is amended to read as follows:

Sec. 21-73.  General recreation fees

 (1)

Adult softball player

$  27.00

per player

 

(2)

Adult softball player (2nd team)

$  27.00

per player

 

(3)

Adult softball player - Fall League

$  17.00

per player

 

(4)

Each softball team in individual tournaments –  Fee set on per event basis in conjunction with Midland Softball Association

 

per event

 

(5)

Youth softball player

$    8.00

per player

 

(6)

Rugby club

$ 450.00

per club

 

(7)

Beach volleyball

 

 

 

 

Player fee – Recreation league

$   15.00

per player

 

 

Player fee – 2 person Competitive league

$   27.00

per player

 

 

Player fee – 4 & 6 person Competitive league

$   22.00

per player

 

(8)

Adult kickball (10 player minimum per team)

$  20.00

per player

 

(9)

Ski rental (rental 2 hours or part thereof)

       Classic skis

 

$  10.00

 

per rental

 

 

       Skate skis

$  15.00

per rental

 

(10)

Toboggan rental (per hour two-hour maximum)     

$    6.00

per hour

 

(11)

Skate and sled rental

$    2.00

per two hours

 

(12)

Chalet building rental (2 hour minimum)

$  30.00

per hour

 

(13)

Picnic kit deposit

$  15.00

per kit

 

(14)*

Ball field rental – private tournament

 

 

 

 

2 hour rental

$   35.00

per field

 

 

4 hour rental 

$   45.00

per field

 

 

Full day rental

$   90.00

per field

 

 

Daily complex – New Redcoats fields 9-13

$ 400.00

per complex

 

 

Daily complex – Old Redcoats fields 4-8

$ 400.00

per complex

 

 

Daily complex – Emerson fields 1-3

$ 250.00

per complex

 

(15)

Ball diamond lights – private tournament use

$   25.00

per hour

 

(16)*

Ball diamond grooming – private tournament

$   15.00

per grooming

 

(17)*

Ball diamond grooming/maintenance – private tournament - Overtime

$   75.00

per hour

 

(18)*

Ball diamond grooming/maintenance –private tournament - Double time

$ 100.00

per hour

 

(19)*

Diamond dry field drying material– private tournament

$  12.00

per bag

 

(20)**

Picnic shelter reservations

 

 

 

 

Emerson A-1, Emerson E

$  35.00

per use

 

 

Plymouth A (south), A (north), B-2, B-3

$  35.00

per use

 

 

Barstow Woods

$  35.00

per use

 

 

Stratford Woods

$  35.00

per use

 

 

Chippewassee

$  35.00

per use

 

 

Emerson D

$  55.00

per use

 

 

Plymouth A (entire shelter)

$  65.00

per use

 

 

Unsheltered areas

$  25.00

per use

 

 

Addition of a canopy

$  25.00

per request

 

 

Delivery of picnic tables (up to 5 tables) – Fee is non-refundable

$  20.00

per use

 

 

Additional tables (if available up to maximum of 10 tables) – fee is non-refundable

$    4.00

per table

 

(21)

Band shell reservation

$  75.00

per use

(22)

Delivery of bleachers

$  20.00

per section

(23)

Delivery of portable grill

$  10.00

per use

(24)***

City stage rental

 

 

 

 

Non-profit group inside city limits

$ 100.00

per use

 

 

For profit group inside city limits

$ 250.00

per use

 

 

Non-profit group outside city limits

$ 175.00

per use

 

 

For profit group outside city limits

$ 450.00

per use

 

(25)

Speaker system deposit

$   50.00

per system

 

       (26)     Tennis lesson agreement:  The director of public services is authorized with the approval of the city manager to enter into a cost recovery agreement with the Midland Community Tennis Center consistent with the recreation fee philosophy for administrative costs related to advertising and program registration for summer youth tennis lessons.  The agreement will be reviewed and adjusted annually as needed.

*Note:   Fees for private tournament ball field maintenance effective starting with the 2010 softball season.  All field rentals include initial field preparation (grooming and chalk lines).  For private tournaments requesting special amenities or enhanced field maintenance, the director of public services may charge additional fees on a special recreation event basis to cover costs incurred.

**Note:  Fees paid for shelter reservations are non-refundable.

     Exceptions to (20) Picnic shelter reservation fees are as follows:

        a) Donors of shelters shall be allowed one rent free use per year in the respective donated structure.

        b) Daytime reservations which begin after 8:00 a.m. and end before 3:00 p.m.

            Monday – Friday from April 15 – June 30 are exempt from fees.

***Note:     Stage rental is intended for community events held with the City limits or Midland County only.

                  Stage rental fees are non-refundable.

****Note:  The director of public services is authorized with the approval of the city manager to implement rates for special recreation events according to the recreation fee philosophy to recover programming costs for such offerings.  

Section 2.        This Ordinance shall take effect upon publication.  (Ordinance ADOPTED.)

 

COMPREHENSIVE ANNUAL FINANCIAL & SINGLE AUDIT REPORT

Assistant City Manager for Financial Services David Keenan introduced Dave Youngstrom, Certified Public Accountant with Yeo and Yeo, who presented a review of the Comprehensive Annual Financial Report and Single Audit Report for the year ended June 30, 2013. The following resolution was then offered by Councilman Adams and seconded by Councilman Wazbinski:

 

RESOLVED, that the Comprehensive Annual Financial Report and the Single Audit Report of the City of Midland for the year ended June 30, 2013 are hereby received and ordered filed for public examination.  (Motion ADOPTED.)

 

DEFICIT ELIMINATION PLAN FOR CURRIE GOLF COURSE

Assistant City Manager for Financial Services David Keenan presented information on the revised Deficit Elimination Plan for Currie Golf Course.  The following resolution was then offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, the City of Midland’s Currie Golf Course Fund reported a working capital deficit of $1,106,302, as of June 30, 2013, trailing the approved plan for deficit elimination by $96,376; and

WHEREAS, Act 140 of the Public Acts of 1971, as clarified by Numbered Letter 2012-1 requires the City to revise its deficit elimination plan in the event it falls behind; now therefore

RESOLVED, that the City of Midland’s City Council adopts the following revised deficit elimination plan for the Currie Golf Course Fund:

(Motion ADOPTED.)

 

SITE PLAN NO. 324

Planning and Community Development Director Brad Kaye presented Site Plan No. 324 for site plan review and approval, a 43,480 square foot elderly housing project located at 4124 Waldo Avenue.  The following resolution was then offered by Councilman Brooks and seconded by Councilman Brown Wilhelm:

 

WHEREAS, the City Council has received the recommendation of the City Planning Commission for approval of Site Plan No. 324, the request of Axiom Consulting Services on behalf of Iron Wood Estates Development for site plan review and approval for a 43,480 square foot elderly housing project, located at 4124 Waldo Avenue; and

WHEREAS, the City Council has reviewed the proposed Site Plan No. 324 in accord with the provisions set forth in Sections 27.02(A) and 27.06(A) of the Zoning Ordinance of the City of Midland; now therefore

RESOLVED, that the City Council does hereby approve Site Plan No. 324, contingent upon the following:

1.   Final stormwater design detail, including full site grading plans, shall be provided to the satisfaction of the City Engineering Department.  Stormwater design shall provide only for the proposed and future senior housing facility development and shall maximize the setback from Waldo Road to the extent possible. 

2.   Final soil erosion and sedimentation control plans shall be provided to the satisfaction of the City Building Department.

3.   Water service to the satisfaction of the City Engineering and Utility Departments shall be provided and appropriate utility easements conveyed to the City of Midland.

4.   All required utility easements shall be secured in writing to the satisfaction of the City Attorney.

5.   Landscape buffer plantings adjacent to the neighboring residential property shall use spruce plantings in place of the white pine plantings indicated on the landscape plan.  Revised landscape plans shall be provided to the satisfaction of the City Planning Department reflecting this revision.

6.   Approval to develop from Michigan Department of Environmental Quality regarding wetlands on site. 

(Motion ADOPTED.)

 

SITE PLAN NO. 326

Planning and Community Development Director Brad Kaye presented Site Plan No. 326 for site plan review and approval, a 27,079 square foot equipment rental and storage facility to be located at 3217 South Saginaw Road.  Kristin Riddle, 210 Helen, architect with Three Rivers Corporation, representing Tarbert Properties, spoke regarding the request.  The following resolution was then offered by Councilman Brown Wilhelm and seconded by Councilman Adams:

 

WHEREAS, the City Council has received the recommendation of the City Planning Commission for approval of Site Plan No. 326, the request of Three Rivers Corporation on behalf of Tarbert Properties LLC for site plan review and approval for a 27,079 square foot equipment rental and storage facility to be located at 3217 South Saginaw Road; and

WHEREAS, the City Council has reviewed the proposed Site Plan No. 326 in accord with the provisions set forth in Sections 27.02(A) and 27.06(A) of the Zoning Ordinance of the City of Midland; now therefore

RESOLVED, that the City Council does hereby approve Site Plan No. 326, contingent upon the following:

1.   A final storm water management plan shall be submitted to the City Engineering Department and a storm water management permit shall be obtained prior to construction.   

2.   A final soil and sedimentation control plan shall be submitted to the City Building Department.

3.   Utility easements shall be submitted to the City Engineering Department. 

4.   Legal description of cul-de-sacs at the ends of Corning Lane and Sauve Street shall be submitted to the City Engineering Department.

5.   A fire hydrant must be located within 75’ of the Fire Department connection (FDC).

6.   Vacations of Corning Lane and Sauve Street must be completed to the satisfaction of the City Engineering Department prior to building permit issuance. 

(Motion ADOPTED.)

 

SITE PLAN NO. 328

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, the City Council has received the recommendation of the City Planning Commission for approval of Site Plan No. 328, the request of Three Rivers Corporation on behalf of Midland DTH LLC for site plan review and approval for an 83,730 square foot, five story mixed use building, located at 102 East Main Street; and

WHEREAS, the City Council has reviewed the proposed Site Plan No. 328 in accord with the provisions set forth in Sections 27.02(A) and 27.06(A) of the Zoning Ordinance of the City of Midland; now therefore

RESOLVED, that the City Council does hereby approve Site Plan No. 328, contingent upon the following:

  1. All work within the public right-of-way shall be reviewed and approved in advance by the City Engineering Department.  All sidewalk, planters and benches shall be restored to the satisfaction of the City Engineering Department and City Horticulturist.
  2. Pedestrian access around the building shall be addressed and provided in a manner acceptable to the satisfaction of the City Engineering Department.
  3. Any individual awnings that may be proposed shall be subject to administrative site plan review.
  4. Lighting fixture details shall be submitted in compliance with Section 3.12 of the Zoning Ordinance and approved by the City Electrical Inspector.
  5. Screening of the electrical transformers shall be completed in compliance with Section 6.02.E.2 of the City of Midland Zoning Ordinance.
  6. Final fire protection measures shall be approved by the City of Midland Fire Department.
  7. Water services and meters shall be provided in a manner acceptable to the City of Midland Water Department.
  8. Final storm water management plans shall be submitted to and approved by the City of Midland Engineering Department specifications.
  9. All exterior signage shall comply with Article 8 of the Zoning Ordinance.
  10. The doors for the garbage dumpster enclosure must be replaced by an alternate form of door that does not swing outward into the public right-of-way.  Final door design shall be approved by the City Engineering and Planning Departments.
  11. The design of the parking access door shall be coordinated with and approved by the City Fire Department.

(Motion ADOPTED.)

 

RECOMMENDATIONS REGARDING BIKE LANES ON M-20 BRIDGE

Planning and Community Development Director Brad Kaye presented a recommendation from the Planning Commission that bike lanes are not necessary or warranted in the reconstruction of the M-20 bridge over the Tittabawassee River.   The following resolution was then offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, the Michigan Department of Transportation (MDOT) is in the process of preparing design plans for reconstruction of the M-20 Bridge over the Tittabawassee River, with one component of that design process being a determination of whether or not bike lanes should be included in the design; and

WHEREAS, the Non-Motorized Transportation Committee (NMT) met on December 10, 2013 and recommended that bike lanes are not necessary or warranted; and

WHEREAS, the Planning Commission met on January 14, 2014 and recommended that the reconstruction of the M-20 Bridge not include bike lanes; now therefore

RESOLVED, that City Council receives the recommendation from the Midland City Planning Commission and recommends to the Michigan Department of Transportation that bike lanes are not necessary or warranted in the reconstruction of the M-20 Bridge over the Tittabawassee River.  (Motion ADOPTED.)

 

MIDLAND COUNTY CENTRAL DISPATCH AUTHORITY ARTICLES OF INCORPORATION

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, Midland County and the City of Midland created the “Midland County Central Dispatch Authority” (“MCCDA”) in 1992 by passage of an “Agreement Creating the Midland County Central Dispatch Authority” (“Agreement”) in order to provide dispatch services within the County; and

WHEREAS, MCCDA continues to serve a critical function as the primary public service answering point pursuant to the Midland County 911 Plan despite the fact that the Agreement automatically expired by its terms on January 1, 2002; and

WHEREAS, on March 25, 2013, Council approved the extension of the Agreement through December 31, 2013 to provide sufficient time to update the agreement; and

WHEREAS, the Agreement has been updated and replaced by the "Articles of Incorporation to Establish the Midland County Central Dispatch Authority"; and

WHEREAS, the Articles of Incorporation were adopted by the County of Midland on December 17, 2013; and

WHEREAS, the Articles of Incorporation have been reviewed and recommended for approval by City Attorney, James Branson; now therefore

RESOLVED, that the "Articles of Incorporation to Establish the Midland County Central Dispatch Authority" are adopted by the City of Midland.   (Motion ADOPTED.)

 

MIDLAND LOCAL DEVELOPMENT FINANCE AUTHORITY BOARD

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, on March 26, 2013, the Michigan Economic Development Corporation conditionally approved the SmartZone designation for the City of Midland; and

WHEREAS, the Midland SmartZone will establish a dynamic partnership that aligns and strategically funds community economic development functions building on Midland’s base of innovation in the chemical and advanced materials sectors; and

WHEREAS, the Midland Local Development Finance Authority is required to formulate a recommendation to the City Council regarding approval of  the proposed Tax Increment Financing Plan and Development Plan for the SmartZone of the City of Midland; and

WHEREAS, membership of the Local Development Finance Authority Board must be expanded to encompass representation outlined by Public Act 281 of 1986; now therefore

RESOLVED, that in accord with Public Act 281 of 1986, the City Council confirms the City Manager’s appointments of Sid Allen, Rebecca Cox (replacing Scott Walker), and Rich Wells to the Local Development Finance Authority Board with terms expiring December 1, 2017. (Motion ADOPTED.)

 

CHANGE ORDER FOR LIBRARY GRAPHICS & SIGNAGE

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, at a regular City Council meeting on September 9, 2013, Council authorized execution of an agreement with Three Rivers Corporation for interior improvements at the Grace A. Dow Memorial Library; and

WHEREAS, a change order for $24,573 that includes graphics and signage at the Grace A. Dow Memorial Library has been submitted by Three Rivers Corporation; and

WHEREAS, funds are available in the 2013-2014 Grace A. Dow Memorial Library budget; now therefore

RESOLVED, that the City Council hereby approves adding the change order to the contractor’s agreement that includes graphics and signage at the Grace A. Dow Memorial Library by Three Rivers Corporation in the amount of $24,573; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders in an aggregate amount not to exceed $5,000 for signage.  (Motion ADOPTED.)

 

DIESEL FUEL PURCHASE

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, City Council adopted a resolution on December 17, 2007 that allows the Purchasing Agent to purchase full tankers of unleaded gasoline and diesel fuel exceeding $20,000, and seek approval for the purchase at the next City Council meeting; and

WHEREAS, City Council reviewed the process on December 21, 2009 and decided to continue as it still provides a significant cost savings to the City; and

WHEREAS, the volatility of the fuel market does not allow for staff to follow the usual sealed bid process for purchases exceeding $20,000; and

WHEREAS, staff instead uses a competitive bid process whereby fuel vendors fax in prices that are valid for a particular day with the bid awarded to the lowest priced vendor; now therefore

RESOLVED, that the requirements for sealed proposals for the purchase of fuel are waived due to the volatility of the fuel market; and

RESOLVED FURTHER, that the purchase of 12,003 gallons of Winter Blend diesel fuel from Tri-Lakes Petroleum of Alma, Michigan for $35,600.90 executed by the Purchasing Agent on January 14, 2014, is hereby approved.  (Motion ADOPTED.)

 

PURCHASE OF FIELD CAMERAS - MCTV

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, sealed proposals were advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the purchase of field cameras, Bid No. 3594; and

WHEREAS, funding for the field cameras is included in the 2013-2014 MCTV Fund budget for Capital Outlay, Equipment; now therefore

RESOLVED, that the Purchasing Agent is authorized to issue a purchase order to Pro SVL in the net amount of $20, 925.46 for the purchase of five field cameras and accessories, in accordance with the proposal and city specifications.  (Motion ADOPTED.)

 

PURCHASE OF DUMP TRUCKS

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, competitive bids for single and tandem axle dump trucks were solicited by the City of Rochester Hills, Michigan on behalf of the City of Midland; and

WHEREAS, sufficient funding for three snow and ice control trucks and a tandem axle dump truck is included in the FY 2013-2014 Equipment Revolving Fund budget for Capital Outlay - Vehicles; and

WHEREAS, the net low bid meeting specifications was offered by Diesel Truck Sales of Saginaw, Michigan and Truck and Trailer Specialties of Dutton, MI; now therefore

RESOLVED, that the Purchasing Agent is authorized to issue purchase orders to Diesel Truck Sales of Saginaw, Michigan in the amount of $347,842.00 for the purchase of four dump truck chassis, and to Truck and Trailer Specialties of Dutton, MI in the amount of $267,313.00 for the purchase of associated equipment and controls for the four dump trucks; and

RESOLVED FURTHER, that the City Manager be authorized to approve changes to the purchase orders up to 5% of the total cost.  (Motion ADOPTED.)

 

PURCHASE OF FORESTRY TRUCK

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, bids for construction equipment are solicited by the U.S. General Services Administration and the City of Midland is authorized to make purchases from this program; and

WHEREAS, sufficient funding for the purchase of a forestry truck is included in the FY 2013-14 Equipment Revolving Fund for Capital Outlay - Vehicles; now therefore

RESOLVED, that the Purchasing Agent is authorized to issue a purchase order to the General Services Administration’s selected vendor, Altec Industries of Birmingham, Alabama, in the amount of $136,325.00, for the purchase of a forestry truck, all in accordance with the General Services Administration proposal and specifications; and

RESOLVED FURTHER, that the City Manager be authorized to approve changes to the purchase order up to 5% of the total cost for unforeseen modifications that may come up during the build process.  (Motion ADOPTED.)

 

2014 WALDO AVENUE IMPROVEMENT ENGINEERING DESIGN SERVICES

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, the Engineering Department has determined a need for consultant services for engineering design on the 2014 Waldo Avenue Improvement project; and

WHEREAS, proposals were received from interested engineering firms in accordance with the City’s purchasing policy; and

WHEREAS, funding for said project is provided by the Major Street Fund, Water Fund and Waste Water Fund; now therefore

RESOLVED, that the quality based proposal received from DLZ of Lansing, Michigan, in the indicated amount of $66,385.38, is hereby accepted and the City Manager is directed to approve any necessary documents and purchase orders accordingly for said amounts and services; and

RESOLVED FURTHER, that the City Manager has the authority to approve any change orders modifying or altering this contract in an aggregate amount up to $10,000.  (Motion ADOPTED.)

 

CURRIE PARKWAY BRIDGE ENGINEERING SERVICES

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, Great Lakes Engineering Group, LLC has submitted a proposal to perform engineering design and structural calculation work related to rehabilitation of the Currie Parkway Bridge; and

WHEREAS, proposed rehabilitation work will consist of replacement of the concrete driving surface and painting of the bridge; and

WHEREAS, the cost to perform said engineering work is estimated to be $27,800; and

WHEREAS, the professional services proposed by Great Lakes Engineering will be secured within Section 2-19 of the Code of Ordinances; and

WHEREAS, funding is available in the project fund; now therefore

RESOLVED, that the City Manager is authorized to approve a purchase order for engineering services to Great Lakes Engineering Group, LLC in the indicated amount of  $27,800; and

RESOLVED FURTHER, that the City Manager has the authority to approve change orders modifying or altering said purchase order in an aggregate amount not to exceed $5,000.  (Motion ADOPTED.)

 

ASHMAN STREET POWER LINE BURIAL

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, the City of Midland desires to bury overhead power lines and other overhead service lines  on Ashman Street between Larkin Street and Ann Street for improving the appearance of downtown Midland; and

WHEREAS, Consumers Energy has prepared necessary documents, cost estimates and agreements to perform the work; and

WHEREAS, the cost to perform said work is estimated to be $1,000,000; and

WHEREAS, through the generosity of The Herbert H. and Grace A. Dow Foundation and the Rollin M. Gerstacker Foundation, funding has been provided for this project; and

WHEREAS, the project is being completed in conjunction with and to enhance the Downtown Mixed Use Development Project; and

WHEREAS, the City Attorney has reviewed the prepared agreement between Consumers Energy and the City; now therefore

RESOLVED, that the Mayor and City Clerk are authorized to approve all necessary documents and agreements related to the overhead line burial subject to final review and approval by the City Attorney.  (Motion ADOPTED.)

 

PO INCREASE FOR CONTRACTUAL REPAIR SERVICES – WATER DISTRIBUTION

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, the City’s Water Distribution Department relies on contractors to make the necessary repairs to damaged property and roads caused either by main breaks or by the excavations to make the repairs to the mains; and

WHEREAS, each January, unit price bids for contractual repair services are received and approved for repairs to be made for a 12-month period ending December 31; and

WHEREAS, Earthmovers of Midland, LLC was the approved contractor to provide repair and restoration services for the 2013 calendar year, with an outstanding purchase order valued at $160,000.00; and

WHEREAS, due to an increase in main breaks and the severity of the repairs needed in calendar year 2013, an increase of $14,850.00 to the existing purchase order is necessary to close out the repairs made in the last four months of 2013; and

WHEREAS, funding has been budgeted for this purpose in the 2013/14 Water Fund account #591.8285.93.036 – Repairs & Maintenance; now therefore

RESOLVED, an increase of $14,850.00 to the existing purchase order of $160,000.00 to Earthmovers of Midland, LLC is hereby authorized, bringing the total purchase order to $174,850.00 for outlawn repair work, based on previously bid unit prices.  (Motion ADOPTED.)

 

CONTRACTUAL REPAIR SERVICES – WATER DISTRIBUTION

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, the City’s Water Distribution Department relies on contractors to make the necessary repairs to damaged property and roads caused either by main breaks or by the excavations to make the repairs to the mains; and

WHEREAS, sealed bids for Contractual Repair Services, Bid 3593, have been advertised and received in accord with Section 2-18 of the Midland Code of Ordinances; and

WHEREAS, funding has been budgeted for this purpose in the 2013/14 Water Fund account #591.8285.93.036 – Repairs & Maintenance; and

RESOLVED, that the unit prices bid submitted by Lang Construction, Inc. of Swartz Creek are accepted and a purchase order is hereby authorized in an amount not to exceed $45,000.00 for Contractual Repair Services for the remainder of the 2014 Fiscal year.  (Motion ADOPTED.)

 

ESRI SOFTWARE MAINTENANCE AGREEMENT

The following resolution was offered by Councilman Brown Wilhelm and seconded by Councilman Wazbinski:

 

WHEREAS, the Esri three-year GIS software maintenance and support subscription is due for renewal; and

WHEREAS, software maintenance and support is directly provided by the manufacturer and is considered sole source; and

WHEREAS, sufficient funding exists in the Information Services GIS Fund, and its 2013-14 budget includes sufficient appropriations to pay the 2013-14 expenditures; now therefore

RESOLVED, that in accordance with Section 2-18 of the Code of Ordinances,  the City Council hereby authorizes the Mayor and City Clerk to renew the three-year agreement with Esri in the amount of $105,000 to be paid in three annual installments of $35,000 for maintenance and support services.  (Motion ADOPTED.)

 

Being no further business the meeting adjourned at 7:55 p.m.

 

 

______________________________________

            Selina Tisdale, City Clerk