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Fiscal Services - Purchasing

Contact Purchasing - Phone: 989-837-3331 Email: mmeyer@midland-mi.org

Frequently Asked Questions

Questions

1.  What is the process for submitting a bid to the City of Midland?

2. Are bid openings available to the public?

3.  Are bid tabulations public information, or do I need to file a Freedom of Information Act (FOIA) request to obtain that information?

4.  What is the Freedom of Information Act (FOIA)?

5.  Is Midland City Council approval needed before a bid will be awarded?

6.  Does the City of Midland charge a fee for plans and specifications for a given project?

7.  How can I find out about project bid opportunities that fit my company's products and/or services?

8.  What is the City's vendor suspension policy?

9.  How do I view tabulations for individual projects following a project's bid opening date?

Answers

1.  What is the process for submitting a bid for a City of Midland project?

Read our How to Submit a Bid for City of Midland Projects web page for details.

2.  Are bid openings available to the public?

Yes, they are open to the public. Typically, they are available for viewing in the Midland City Council Chambers on Tuesdays at 2 p.m. When bids for an individual project are sought from the public, the City publishes an advertisement in the Midland Daily News. Included in that advertisement is the deadline for submitting bids and the date and time of the bid opening.

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3.  Are bid tabulations public information, or do I need to file a Freedom of Information Act (FOIA) request?

After bids are opened, all bids are tabulated in a spreadsheet format and posted online; click here or on the Bid Tabulations link at right to access current bid tabulations. A FOIA request is not needed to access this information.

Bid tabulations (in Microsoft Excel) are also available in hard copy form upon request. Call the Purchasing Department to request a copy.

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4.  What is the Freedom of Information Act (FOIA)?

The Freedom of Information Act is an act passed by Congress. The act basically states that a public entity, such as a police department, must make all of its records available to the public unless certain criteria exist. 

The FOIA benefits “both sides of the coin” in that it protects the rights and privacy of individuals while at the same time allows public access to public documents so that the public/people may monitor and keep the government’s activities in check.

For more information on FOIA as it relates to the City of Midland, click here.

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5.  Is Midland City Council approval needed before a bid will be awarded?

Bids that are less than $20,000 total can be awarded without Midland City Council approval. Amounts over $20,000 must be presented to and approved by Midland City Council.

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6.  Does the City of Midland charge a fee for plans and specifications for a given project?

Typically, there is no charge. There are occasions, however, when a minimal fee will be charged for large plans and/or sets of drawings for certain projects.

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7.  How can I find out about project bid opportunities that fit my company's products and/or services?

Click on this link or the appropriate link at left for more information.

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8.  What is the City's vendor suspension policy?

Click on this link or the appropriate link at leftfor more information.

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9.  How do I view tabulations for individual projects following a project's bid opening date?

Tabulations of bids received by the bid opening date for a particular project will be posted on this website on the day following the bid opening date. Tabulations for each project will appear online for up to 30 days following the bid opening date for that project.

To view individual project tabulations, simply click here or on the Bid Tabulations link in the purple area at right. Once on this web page, you will see tabs with the descriptions or names of various projects at the bottom of your computer screen. Click on the tabs to view tabulations for certain projects.

Tabulations are also available in hard copy form upon request from the City of Midland Purchasing Department.

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