Grace A. Dow Memorial Library

Library Board Minutes

Special Meeting

Wednesday, August 13, 2003


PRESENT:    Melissa Barnard, Eric Gardner, Cherie Hutter, Kathleen Mortensen, Judy Stein, Harvey Steinberg


ALSO PRESENT:   Virginia McKane, Assistant Director; John Palen, Midland Issues


EXCUSED:   Stu Bush





I.       Call to Order


         The August 13, 2003 special meeting of the Library Board was called to order at 7:00 p.m. by Stein.


II.      Public Comments


         There were no public comments.


III.    Library Cooperative Membership


         Barnard provided a handout summarizing the Plan of Service of the Mideastern Michigan Library Cooperative.  Membership, core services, unit cost services, and governance were reviewed. 


         The Library Board will have to send a representative to serve on the Cooperative Board.  The seat may be permanent or rotating depending on the reorganization of the Board.  Members agreed that they are willing to accept this responsibility.  Gardner suggested that an alternative representative also be named. 


         Barnard informed the Board that membership in Mideastern Michigan Library Cooperative changes the library’s service area.  Those libraries in the White Pine Library Cooperative service area will become non-residents and are required to purchase a non-resident library card to borrow materials from the library.  The Board requested that staff do what is reasonable to notify these cardholders.   Membership in the Mideastern Michigan Library Cooperative would be effective October 1, 2003.


         The library’s membership in the Valley Library Consortium will not change.  Patrons can continue to place holds through the automated system.  Materials not available locally will be handled through an interlibrary loan system administered by the library.


         Hutter moved that the Board recommend to the City Council that the Grace A. Dow Memorial Library apply for membership in the Mideastern Michigan Library Cooperative.  Mortensen seconded.  Motion approved. 


IV.    Adjournment


         Hutter motioned and Mortensen seconded to adjourn the meeting.  The meeting of the Library Board adjourned at 7:45 p.m.  The next meeting is scheduled for Wednesday, September 17 at 7:00 p.m. in the Boardroom.