Grace A. Dow Memorial Library

Library Board Minutes

Wednesday, September 17, 2003


PRESENT:       Melissa Barnard, Stu Bush, Joe DuFort, Cherie Hutter, Kathleen Mortensen, Judy Stein


ALSO PRESENT:    Virginia McKane, Assistant Director; John Palen, Midland Issues


EXCUSED:      Eric Gardner, Harvey Steinberg


I.          Call to Order


            The September 17, 2003 meeting of the Library Board was called to order at 7 p.m. by Bush.


II.            Acceptance of Minutes


            Hutter motioned and Stein seconded to accept the minutes of the July 16 and August 13, 2003 meetings as submitted.  Motion carried.


III.            Additions and Changes to the Agenda


            There were no additions or changes made to the agenda.


IV.       Public Comments


            There were no public comments.


V.            Director’s Report


            Barnard reported that over 1,000 letters were mailed to library card holders who will no longer be in the library’s service area effective October 1 and who have used their card in the last year.


            McKane reported that she received a letter from a Wayne State University student who came in to observe the Youth Services department as part of her schooling.  McKane shared the letter with the Board.  McKane also shared a newsletter put out by Parkdale Elementary School that lists the library’s story times.


            Barnard reported that the library was a scheduled site visit for Leadership Midland.  Four individuals toured the library.


            The following comments relate to the written Director’s report and comments from patrons:


            Stein commented that she appreciates the time Youth Services librarian Rebecca Hastings took to nominate the teens for the Voluntary Action Center’s “VolunTEEN” of the Week award.


            Regarding the dirty keyboards, Barnard responded that the library does have extra keyboards and thinks these particular keyboards were left out of the rotation.


            Regarding the comment to lengthen the rental period of videos, Barnard responded that library staff is looking at changing the rental period to seven days.


            The suggestion that the library subscribe to a major English language foreign newspaper, The London Times  was discussed.  The cost of this subscription would be $1,300 per year.  The library will subscribe to the Toronto Globe and Mail. 


            The concern from a patron about two PCs being out of order was discussed.  Barnard replied that the computers started spamming and had to be taken to the City’s Information Services department.  Barnard did respond to the patron.


VI.       Old Business


a.         Annual Report – Video Replay of Presentation

            The Board watched a video of the presentation of their annual report to City Council.


b.         Library Planning Process

            Barnard reported that staff committees have been set up for technology and customer service. 


c.         Coffee Bar

            Barnard reported that she recently met with Mike Shea of the Arnold Center and was informed that the Arnold Center has $10,000 in the bank and another $50,000 committed.  The Arnold Center is waiting to hear from one more foundation.  The goal is $86,000.  One of the grants applied for, the Rehabilitation Grant, was not funded.  Shea told Barnard that within the Arnold Center, there are development funds that the Arnold Center board may consider using to provide the balance needed.


d.         Board/Community Communications

            Stein will submit an article for the November/December issue of The Library Connection.


e.         Children’s Internet Protection Act

            Barnard distributed an article from the August issue of Library Journal.  The article answered the most frequently asked questions about the ruling that upheld the filtering requirement in the Children’s Internet Protection Act.  Libraries will need to determine if the federal funding outweighs all costs associated with CIPA compliance.


 VII.     New Business


a.         Cablecasting of Library Board Meetings

            Barnard reported that City Council did pass a resolution to amend the Cable Communications fund to include staff and equipment so that seven additional City boards and commissions meetings can be cablecast.  All meetings will take place in Council Chambers at City Hall.  The November 19 meeting of the Library Board will take place in Council Chambers at City Hall so MCTV director Ron Beacom can give the Board an orientation of how the meetings will be cablecast.


b.         Mideastern Michigan Library Cooperative

            Barnard was pleased to report that at a Mideastern Michigan Library Cooperative (MMLC) board meeting on September 11, we were unanimously approved to join.  A proposed Plan of Service for the MMLC was distributed.  In the proposal, every Class VI library will have a permanent seat on the board; the other two positions will be rotated.  Current Board positions will fill out their terms before the Grace A. Dow Memorial Library member has a seat.  Official approval of the Plan of Service needs to be sent from the Library Board.  Roger Mendall, Director of the MMLC, is expected to attend the October 15 library board meeting.


c.         Library Rules of Conduct for Patrons

            Barnard distributed and discussed the proposed Library Rules of Conduct.  The Board approved the rules.


VIII.     Board Comments


            Barnard shared information from an article in The Detroit Free Press about the Detroit Public Libraries losing a lot of state funding and will now serve only residents of Detroit.  Residents of outside suburbs will pay annual fees to use the libraries.


            McKane is chairing a selection committee for a Michigan Reads campaign – one state, one preschool book.  The whole state will read the same preschool book.  McKane’s committee narrowed the selection to five books and library patrons across the state will be asked to vote for one.  The Read will take place during National Library Week.


Mortensen said she is on the committee for the 25th anniversary of Battle of the Books and is looking forward to the celebration.      


McKane will be attending a Michigan Humanities Council showcase featuring performers demonstrating and talking about their work.


            DuFort thanked the library for providing bookmarks for him to take to the national conference of township associations. 


IX.            Adjournment


            Mortensen moved and Hutter seconded to adjourn the meeting.  The meeting of the Library Board adjourned at 8:30 p.m.  The next regular meeting is scheduled for Wednesday, October 15, 2003 at 7 p.m., in the Boardroom.