Grace A. Dow Memorial Library

Library Board Minutes

Wednesday, September 15, 2004

City Hall Council Chambers


I. Roll Call Stein called the meeting to order at 7 p.m.


PRESENT: Melissa Barnard, Maxine Brink, Eric Gardner, Ann Heard, Cherie Hutter, Fred Johnson, Judy Stein


ABSENT: Stu Bush


ALSO PRESENT: Virginia McKane, Assistant Director; Greg Wasserman, Midland Issues


II. Acceptance of Minutes


The minutes of the July 21, 2004 meeting were approved as submitted.


III. Additions or Changes to the Agenda


There were no additions or changes made to the agenda.


IV. Public Comments


There were no public comments.


V. Director's Report


In addition to her written report, Barnard reported that seven people attended the job seeker's workshop that the library sponsored with Reed Grant monies received by Mideastern Michigan Library Cooperative.


Barnard reported on the upgrade of the library's automated system. Some migration issues need to be addressed. Comments received about the web-based catalog that replaced the text-based catalog have been mixed. Statistics for August were not available for this meeting.


McKane gave an overview of the demonstrations of the library's electronic resources being presented during Web Week, September 20-24. McKane also gave an update on the Teen Room.


Board members commented on the magnificent turnout for this year's summer reading program activities, as well as the number of teen volunteers that helped out in Youth Services.


Stein inquired about the "Ask the Librarian" service that is now available. Barnard responded that this service allows patrons to email questions directly to the reference desk instead of using the "Citizen Comment" venue. Librarians will respond to questions within 24 hours.


McKane reported that award-winning mystery author Doug Allyn will be coming to the library in October to visit and conduct a workshop. His visit will take place on October 5th and the writers' seminar will take place on October 23rd.


Barnard described in more detail the updated automated phone system. In the future, patrons will be able to call in to get information about their library record and to renew materials.


VI. Patron Compliments and Concerns


Barnard read and discussed each compliment and concern received in the last month.


VII. Old Business


a. Coffee Bar

Barnard reported that everyone is looking forward to the official grand opening of the Cup and Chaucer. Cherie Hutter will represent the library board; Eric Gardner put us in contact with Dr. Basil Clark, a Chaucer scholar, who will do a Chaucer reading; a plaque to recognize the donors will be unveiled; and a potter has been commissioned to make a giant cup for the opening. The grand opening celebration will be held Wednesday, September 22 at 9 a.m.


b. Board/Community Communications

Stein complimented the library staff on doing a wonderful job with the web page. Hutter commented that the State Librarian's Excellence Award nomination is a very impressive document and would like to share it with the public. The nomination will be added to the Board's web page. The Board's annual report is available on-line as well.


Johnson will submit an article for the November/December issue of The Library Connection newsletter.


c. Annual Report

Barnard shared a video of Bush's presentation of the Library Board's annual report to City Council. After the video, the board discussed circulation statistics and trends. Figures are down from last year; however, last year's circulation figures for the library were the highest ever. Gardner stressed that circulation figures are not the only measure of a library's success.


d. State Librarian's Excellence Award

Stein reported that the nomination has been submitted. As discussed earlier, the nomination will be put on the library's web site.


VIII. New Business

Mideastern Michigan Library Cooperative 2004-2005 Plan of Service

Barnard reported that each year the Plan of Service is reviewed. It is required that each member library board approve the Plan. After review and discussion of the Plan of Service, Hutter made a motion to accept the Plan of Service for the 2004-2005 year. Heard seconded. Motion passed unanimously.


IX. Board Comments


Heard commented that the staff name tags look real nice.


X. Adjournment


The meeting of the Library Board adjourned at 8:40 p.m. The next meeting of the Library Board is scheduled for Wednesday, October 20, 2004 at 7 p.m. in Council Chambers at City Hall.