Grace A. Dow Memorial Library

Library Board Minutes

Wednesday, October 20, 2004

City Hall Council Chambers


I. Roll Call Stein called the meeting to order at 7 p.m.


PRESENT: Melissa Barnard, Maxine Brink, Stu Bush, Eric Gardner, Ann Heard, Fred Johnson, Judy Stein


ABSENT: Cherie Hutter


ALSO PRESENT: Virginia McKane, Assistant Director; Greg Wasserman, Midland Issues


II. Acceptance of Minutes


The minutes of the September 15, 2004 meeting were approved as submitted.


III. Additions or Changes to the Agenda


Gardner requested that recognition of Joyce Fisher's retirement be added to the agenda. The item will be added to new business.


IV. Public Comments


There were no public comments.


V. Director's Report


Barnard reported that the statistics are incomplete as a result of the new automated system. We are still working on getting reports.


A new service the library will be offering are audio books on MP3 format. This format allows a book to be recorded on fewer discs compared to books on CD. A special player is needed.


Stein asked about the author for the Battle of the Books kickoff scheduled for November 13. McKane replied that Roland Smith is the author of two previous Battle books, Sasquatch and The Captain's Dog. Smith is a former zoologist and has written many books about animals.


McKane added that Thursday, October 28 will be the Halloween celebration at the Library. Smudge Fundaes will perform two shows in the morning , followed by costume parades throughout the library.


McKane reported that a book written by Midland author Lowell Thomas will be unveiled at a special program on November 11. Silent Heroes is about the experiences of Midland County combat veterans from World War II, Korea, and Vietnam.


VI. Patron Compliments and Concerns


Barnard read and discussed each compliment and concern received in the last month.


VII. Old Business


a. Coffee Bar

Barnard reported that she was pleased that over 100 people attended the grand opening of the Cup and Chaucer coffee bar. It was suggested that the library look into copyrighting the name "Cup and Chaucer."


b. Board/Community Communications

Johnson's article will be featured in the November/December 2004 issue of The Library Connection. Brink has written an article for the January/February 2005 issue.


c. State Librarian's Excellence Award

Barnard reported that she has heard nothing from the Library of Michigan Foundation regarding the Library Board's submission for the Excellence Award. The award is to be given out during the Michigan Library Association annual conference October 28.


d. Teen Room Update

McKane reported that the teen room is nearly complete. We are looking forward to getting the room open and planning a grand opening with the Friends of the Library to thank them for their generous donation. The grand opening will probably be in January or February, after all of the furniture has arrived.


Gardner commented that the staff, especially Youth Services staff, has done a good job of working around the project.


VIII. New Business


a. Recognition of Joyce Fisher

Joyce Fisher has worked at the library since 1980 and has been Supervisor of Circulation since 1984. Gardner moved that a letter be composed thanking Fisher for her many years of service to the library. Motion passed. Gardner will write the letter.


b. City of Midland Community Roundtable Discussions

Barnard reported that the City is sponsoring community roundtables, open to City of Midland residents, between November 30 and December 3. This is the community's chance to talk about the services in the City of Midland. The City did this seven years ago and felt it was very successful. Citizens are encouraged to participate.


IX. Board Comments


Bush brought up a few concerns he has heard from people regarding the coffee bar, such as not being able to take coffee out of the room, the time that the coffee bar shuts down each day, and having more reading material in the coffee bar area. These comments will be taken under consideration.


With the new teen room, Bush proposed the use of wireless transmitters in the library. There was a question of whether they would address the security issues with wireless connections and the existing computer network. Bush will research.


X. Adjournment


The meeting of the Library Board adjourned at 8:15 p.m. The next meeting of the Library Board is scheduled for Wednesday, November 17, 2004 at 7 p.m. in Council Chambers at City Hall.