Grace A. Dow Memorial Library

Library Board Minutes

Wednesday, October 15, 2003


PRESENT:            Melissa Barnard, Stu Bush, Joe DuFort, Eric Gardner, Judy Stein


ALSO PRESENT:  Virginia McKane, Assistant Director; Roger Mendel, Mideastern Michigan Library Cooperative; Erik Nilsson, Midland Issues


EXCUSED:            Cherie Hutter, Harvey Steinberg


ABSENT:            Kathleen Mortensen


I.          Call to Order


            The October 15, 2003 meeting of the Library Board was called to order at 7 p.m. by Bush.


II.            Acceptance of Minutes


            Gardner motioned and Stein seconded to accept the minutes of the September 17, 2003 meeting as submitted.  Motion carried.


III.            Additions and Changes to the Agenda


            There were no additions or changes to the agenda.


IV.       Public Comments


            There were no public comments.


V.            Presentation


            Roger Mendel, Director of the Mideastern Michigan Library Cooperative, shared with the Board his background, the Cooperative’s philosophy, and some of the highlights the Cooperative has accomplished in the last several years. 


            Mendel also distributed and reviewed the Cooperative’s 2001 Strategic Plan.  Mendel said he looks forward to a good working relationship with the library.  The Cooperative prides itself on being a good communicator.  Barnard said she and McKane have attended their first advisory committee meeting and staff have already attended a workshop sponsored by the Cooperative.


VI.            Director’s Report


            Referring to her written report, Barnard brought with her a Shakespearean play on CD.  These plays on CD will be put on display in November and will be available for checkout.


            McKane distributed a written announcement from the Library of Michigan and updated the Board on the Michigan Reads! One State, One Preschool Book Program.  McKane had three of the five top titles at the meeting and shared them with the Board.  It is now up to the public to determine the favorite title.


            McKane also reported that the Library will be putting out its new collection of Leap Frog Pads.  The library purchased six Pads, four of which will be circulating, as well as fifty books and cartridges.  McKane demonstrated how the Pad works.  These items were purchased with a grant from the WalMart Foundation.


            McKane distributed information on the Halloween party on Friday, October 31.  There will be three puppet shows, followed by a parade through Youth Services with MCTV videotaping.


            Stein asked if the Youth Services department will again be creating a banned books display.  McKane replied that there was a display located in the teen area.


VII.      Old Business


a.         Mideastern Michigan Library Cooperative Plan of Service

            As discussed at the September 17 meeting, the Mideastern Michigan Library Cooperative needs approval of the Plan of Service from the Library Board.  DuFort motioned and Bush seconded to approve the Plan of Service.  Motion carried.


b.         Library Planning Process

            Barnard reported that library committees have been set up to address library technology and customer service.  The technology committee has met and is now proceeding with evaluating our current technology and determining what the public expects in the way of technology.  The customer service committee has their first meeting scheduled for Friday, October 17.


c.         Coffee Bar

            Barnard reported that all of the funding has been received.  The difference needed will be made up by the Martha Arnold Development Fund.  Barnard is hopeful that an agreement between the Library and the Arnold Center will go before City Council in October.  Copies of the agreement will be made available to the Board.


d.         Board/Community Communications

            Bush will submit an article for the January/February 2003 issue of The Library Connection.


            Barnard said that now that the Library web page has been updated with its new look, the Board was asked to think of how they would like to use the web page to communicate to the community.  A subcommittee with Gardner, Stein, and McKane was formed.


e.            Cablecasting of Library Board Meetings

            Barnard reminded the Board that in November, the Library Board meeting will take place in City Hall Council Chambers.  MCTV Director Ron Beacom will meet with the Board to run through how the meetings will be cablecast, explaining the microphones, placement of the cameras, etc.


f.          Rules of Conduct

            Barnard reported that changes were made to the Rules of Conduct as recommended by the Board at their September meeting and have been approved by City Council.  The Rules of Conduct are now posted throughout the building and will also be included on the Library’s web page.


VIII.     New Business


            There was no new business to report.


IX.       Board Comments


            Gardner commented on how good baby time was.


            DuFort inquired about getting a breakdown of usage by township residents.  DuFort asked about the amount of overdue material each township has and how many cardholders there are per township.  Barnard will see what statistics are available through our database and prepare gathered information for the November meeting.


There was discussion about inquiries the library has received about the new service area.  Barnard reported that those questioning the change understand the funding issue but still are unhappy about the library card charge.


            DuFort invited the Board to a Halloween party at the Homer Township Fire Department, October 25, from 1-5 p.m.  There will be activities for the entire family.


            Gardner inquired about the latest on CIPA, the Children’s Internet Protection Act.  Barnard replied that a staff member was sent to a vendor presentation to look at filtering.  Barnard also said that the Valley Library Consortium director has been asked what it would cost us if we did not comply with the Act.  Libraries have to fully be in compliance before they can apply for funds in 2004.


            McKane reminded the Board that the Battle of the Books Kickoff is set for Saturday, November 15.  Jack Gantos, author of Rotten Ralph, Jack, and Joey Pigza books, will be the guest speaker.


            Bush commented on the article that appeared in the Midland Daily News highlighting his service on the Board.  Copies of the article were distributed.


X.            Adjournment


            The meeting of the Library Board adjourned at 8:40 p.m.  The next regular meeting of the Library Board is scheduled for Wednesday, November 19, 2003 at 7 p.m., in Council Chambers at City Hall.