Bylaws for the Grace A. Dow Memorial Library

Teen Advisory Board


Adopted December 2001
*Amended March 2004
**Amended May 2005


ARTICLE I: NAME

This organization shall be called "The Teen Advisory Board of the Grace A. Dow Memorial Library" and abbreviated as "TAB."

ARTICLE II: MISSION

The mission of TAB is to promote Grace A. Dow Memorial Library's services to teens by: The existence of TAB does not preclude the development of other teen programs by library staff.

ARTICLE III: MEMBERSHIP

Section 1:
TAB shall be coordinated by an adult library staff member who will serve as TAB advisor and supervise all TAB meetings, activities, and special projects. The TAB advisor will provide guidance in planning TAB activities and reserves the right to reject and or revise an idea due to space or budget constraints.

Section 2:
TAB shall maintain an open membership, with no limit on the number of members.

Section 3:
TAB membership is open to students in grades 6 through 12.

Section 4:
Members may continue to serve on TAB until member graduates from high school or reaches 19 years of age, whichever is last.

** Section 5:
A member shall be placed on suspension after 3 unexcused absences and become "inactive" after four consecutive, unexcused absences. Inactive members will not be informed of meetings. They will be taken off the mailing list and will no longer be eligible to vote. An absence shall be considered unexcused when a member is absent from an official TAB meeting and makes no effort to inform the TAB advisor. It is solely up to the TAB advisor to decide if an absence is excused or unexcused.

ARTICLE IV: OFFICERS

Section 1:
The officers shall be a president, a vice-president, and a secretary elected from the members of TAB. All officers should make a special effort to attend all meetings, programs, and special events sponsored by TAB.

Section 2:
The president of TAB will work closely with the TAB advisor to organize TAB meetings. The president will assist the TAB advisor in creating the meeting agenda and will preside over TAB meetings. The president will act as a contact person for other TAB members who want items added to the meeting agenda.

Section 3:
The vice-president will serve as the president in his or her absence. The vice-president will serve as membership coordinator, keeping track of active and inactive members and new applications. The vice-president will inform and remind all members of upcoming meetings, programs, and special events.

Section 4:
The secretary will keep minutes of TAB meetings and keep them on file in a notebook in the YA area. The secretary will be responsible for the attendance sheets at all meetings and inform the vice-president of absent members at meetings. The secretary will read the highlights of the previous meeting's minutes at the beginning of each regular meeting. The secretary will see to the upkeep of the master file of minutes to be kept in the YA area. The secretary will keep track of all votes taken at each meeting. The secretary will serve as the president in the absence of the presiding president and vice-president.

* Section 5:
Officers will serve a term of one year, from June to the following June.

* Section 6:
Each June a new election will be held. Officers may serve in the same office for unlimited terms.

ARTICLE V: MEETINGS

Section 1:
The regular meetings will be held once a month on the second Saturday of each month at 1:00 p.m. during the months of September through June.

Section 2:
Special meetings may be called by the TAB advisor to complete tasks as needed.

ARTICLE VI: CODE OF ETHICS

Section 1:
TAB members will keep the TAB mission at the forefront of all TAB activities.

Section 2:
During all TAB meetings, activities, and library functions, TAB members will act in a way that reflects positively on the Grace A. Dow Memorial Library.

Section 3:
TAB members will show respect for other TAB members, library staff, and library patrons. Members will demonstrate respect for others by listening attentively when someone else is speaking, asking questions when clarification is needed, and by refraining from negative comments when responding to other people's ideas.

Section 4:
TAB members will show respect for library materials and property by taking care to leave meeting spaces neat and orderly.

Section 5:
TAB members will strive to make use of their time during meetings and while working on projects by staying on task.

Section 6:
TAB members will respect the privacy of other TAB members.

ARTICLE VII: REMOVAL OF MEMBERS FROM TAB

In the extremely rare case that a member of TAB is consistently disruptive to the mission of TAB, it is the responsibility of the TAB advisor to remove that person from the membership. The TAB advisor will make every attempt to resolve the situation before removing the member from the Board.


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